Facility Condition Assessment and Asset Management Solution

The County of San Mateo, through its Department of Public Works, is soliciting a turnkey solution for a Facility Condition Assessment (FCA) and Asset Management project under solicitation 2026-RFP-00266. The project involves performing baseline FCAs for approximately 100 facilities covering 4.5 million gross square feet across 75 sites, divided into three operational zones including general government facilities and high-compliance healthcare environments. The selected contractor will be responsible for conducting physical walk-throughs per ASTM E2018-24 standards, performing nameplate inventories, and installing durable 2D barcode tags on approximately 12,000 assets. Key deliverables include the creation of a unified Master Equipment Register (MER), the deployment of a cloud-based Facility Condition Information System (FCIS) with US-based data residency, and the implementation of bi-directional integration with the County's IBM Maximo Application Suite SaaS. The contract is scheduled for award on February 23, 2027, with a project kick-off on March 8, 2027. Proposers must demonstrate at least five years of experience in FCAs and capital planning software within the last eight years and must be registered with the System for Award Management (SAM). Evaluation is based on overall best value, with preferential scoring available for local, small, and micro businesses or non-profits. Compliance requirements include adherence to San Mateo County regional prevailing wage rates, ADA and Title 24 accessibility standards, and HIPAA regulations for the protection of electronic protected health information. The scope specifically requires physical inspections of critical infrastructure such as mechanical rooms, electrical substations, and rooftops using high-durability anodized aluminum or metal-photopolymer tags.