This Solicitation opportunity from Department Of State was posted on May 7, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Proposal for Recreation Center Renovation-Electrical Installation Work
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Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The U.S. Embassy in Colombo is soliciting quotes for a firm-fixed-price contract to perform comprehensive electrical renovation work at the Clubhouse, Tool Room, Guard House, and Generator Room located at 75 Gregory’s Road, Colombo 7, Sri Lanka. The scope includes full installation and modification of electrical systems, including MDB/SDB panel upgrades, copper XLPE LSZH power and control cabling, Zn-Al coated cable trays with HDG supports, full lighting and power circuit wiring, installation of LED fixtures (downlights, strips, wall/step, weatherproof, and RGB units with drivers), industrial and floor-mounted socket outlets, isolators, and sensors, plus integration of DALI-2, KNX, or Lutron lighting control systems. All work must comply with the National Electrical Code (NEC) and British Standard BS7671, encompassing labeling, earthing, builder’s works, third-party certification, testing, commissioning, and submission of as-built and O&M documentation. The contract value is estimated between $25,000 and $28,000, and award will be made on a lowest price technically acceptable basis without trade-offs, to the responsible offeror meeting all technical and regulatory requirements at the lowest cost. The solicitation mandates strict adherence to local operational requirements, including an established physical presence in Sri Lanka through a registered entity, joint venture, or authorized representative, along with proof of a local office or technical support facility. On-site supervision must be continuous throughout the project, with full mobilization of personnel, materials, and equipment required within five to ten calendar days of notice to proceed. Technical support must be available within 24 to 48 hours for all site-related issues, and emergency on-call support must be maintained throughout execution. All travel, accommodation, logistics, customs clearance, and international mobilization costs are the sole responsibility of the Contractor. Attendance at the mandatory pre-proposal site visit and conference on May 12, 2026, at the project location is critical to demonstrate site familiarity and may impact technical acceptability. Submissions must include completed SF-18, Section A pricing, Section L representations and certifications, and all items specified in Section J, submitted in hard copy only to the American Embassy Colombo at 210 Galle Road, Colombo 3, Sri Lanka, no later than 1700 hours on May 22, 2026. Prices must be
General Info
Agency
NAICS
Place of Performance
Colombo, LK-1, 00300, LKASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
Dear Prospective Offeror:
Subject: Request for Quotes 19CE2026Q0008
Enclosed is a Request for Quotes (RFQ) for Renovation - Electrical Installation Work at 75, Gregory's Road Col 7. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
Description
Provide all labor, materials, equipment, supervision, testing, and commissioning for complete electrical works for the Clubhouse, Tool Room, Guard House, and Generator Room. Scope includes modification and installation of MDB/SDB panels; supply, laying, and termination of Cu/XLPE/LSZH power and control cabling; LSZH conduit and Zn-Al coated cable tray systems with HDG supports and bonding; full wiring for lighting and power circuits; installation of LED lighting fixtures (downlights, strips, wall/step lights, weatherproof and RGB units) with drivers and supports; socket outlets, industrial sockets, floor boxes, isolators, and sensors; and integration of DALI/KNX/Lutron lighting control systems. Works include labeling, earthing, builder’s works, third-party certification, testing, commissioning, and as-built/O&M documentation, in compliance with NEC and applicable standards, BS7671
Attachments
- Attachment 1 Statement of Work
- Attachment 2 Safety Plan
- Attachment 3 Electrical Drawings
- Note: The drawings will be made available only to attendees at the mandatory/pre-proposal site visit and conference. No drawings will be distributed electronically.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by 1700 hours 22nd May 2026. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
The Embassy intends to conduct a pre-proposal conference at No. 75, Gregory’s Road, Colombo 7, at 10:15 a.m. on 12th May 2026.
Prices should be duty free and VAT exempt.
Both quotation and technical proposal should be submitted and addressed to:
Contracting Officer, American Embassy Colombo, 210 Galle Road, Colombo 03, Sri Lanka
Email: sundaravelyg@state.gov
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-18
2. Section A, Pricing
3. Section L Representations and Certifications
4. Additional information as required in Section J
Local Execution, Responsiveness, and On-Site Requirements
To ensure timely execution, quality assurance, and effective project coordination, the following mandatory requirements apply:
- Local Project Execution Capability
- The Contractor shall have an established local presence in Sri Lanka, either as a registered company, joint venture, or formally authorized local representative.
- Proof of local office, operational base, or permanent technical support facility shall be provided.
- On-Site Supervision and Mobilization
- Contractor must provide qualified on-site supervision throughout the project duration.
- Mobilization of personnel, materials, and equipment must be completed within the agreed project timeline and in no case exceed 5 to 10 calendar days from notice to proceed.
- Response Time and Project Support
- The Contractor must ensure technical response within 24–48 hours for all site coordination, installation issues, and clarification requests.
- Emergency or critical site support shall be available on call within Sri Lanka during execution phase.
- Travel, Logistics, and Cost Responsibility
- All travel, accommodation, transport, customs clearance, and logistical costs associated with project execution shall be fully borne by the Contractor.
- The Embassy will not be responsible for international travel or mobilization expenses.
- Site Familiarization and Attendance
- Attendance at the pre-proposal conference and site visit is strongly encouraged and may be required for technical qualification.
- Failure to demonstrate familiarity with site conditions may result in technical non-responsiveness.
- After-Sales Support and Warranty Service
- Contractor shall maintain local warranty support capability in Sri Lanka for the full warranty period.
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