Protestant Religious Education Coordinator

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ) No, F1D0152101A002. The solicitation document; incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-59. This requirement is set aside 100% for small business. The North American Industry Classification System code is 813110 Religious Organization with a business size standard of $7.0M. CONTRACT LINE ITEM NUMBERS: Base Year: 0001: Base Year-Service Non Personal: Contractor to Provide Parish Coordinator work for Base Chapel at Joint Base Andrews NAF MD in accordance with the Performance Work Statement: QTY: 12 Months, UNIT PRICE: tiny_mce_marker________, EXTENDED AMOUNT: tiny_mce_marker_________. Performance: 1 September 2012- 30 August 2013 Option Period I: 1001: Option Year- Service Non Personal: Contractor to Provide Parish Coordinator work for Base Chapel at Joint Base Andrews NAF MD in accordance with the Performance Work Statement: QTY: 12 Months, UNIT PRICE: tiny_mce_marker________, EXTENDED AMOUNT: tiny_mce_marker_________. Performance: 1 September 2013- 30 August 2014 Option Period II: 2001 Option Year- Service Non Personal: Contractor to Provide Parish Coordinator work for Base Chapel at Joint Base Andrews NAF MD in accordance with the Performance Work Statement: QTY: 12 Months, UNIT PRICE: tiny_mce_marker________, EXTENDED AMOUNT: tiny_mce_marker_________. Performance: 1 September 2014- 30 August 2015 Option Period III: 3001: Option Year- Service Non Personal: Contractor to Provide Parish Coordinator work for Base Chapel at Joint Base Andrews NAF MD in accordance with the Performance Work Statement: QTY: 12 Months, UNIT PRICE: tiny_mce_marker________, EXTENDED AMOUNT: tiny_mce_marker_________. Performance: 1 September 2015- 30 August 2016 Option Period IV: 4001: Option Year- Service Non Personal: Contractor to Provide Parish Coordinator work for Base Chapel at Joint Base Andrews NAF MD in accordance with the Performance Work Statement: QTY: 12 Months, UNIT PRICE: tiny_mce_marker________, EXTENDED AMOUNT: tiny_mce_marker_________. Performance: 1 September 2016- 30 August 2017 Total Value base with four options:___________ STATEMENT OF WORK (SOW) Protestant Religious Education Coordinator JOINT BASE ANDREWS NAF WASHINGTON 1. SCOPE OF WORK: The contractor shall furnish all labor, tools, materials, transportation, and incidentals, except as specifically provided, as necessary to perform the duties of the base Chapel Protestant Religious Education Coordinator position in accordance with the tasks identified herein. Contractor must exhibit a positive, self-directed and motivated disposition. In addition the contractor will coordinate, administer and plan all religious education programs and monitor bible studies sanctioned by the chapel through the Senior Protestant Chaplain and Deputy Wing Chaplain for clarification and information. The Wing Chaplain has final approval of all religious materials. 2. SKILLS: The Protestant Religious Education Coordinator must have the following: 2.1. Interpersonal. Contractor must constructively work with chapel staff, parish staff, parishioners, and the public in an interfaith arena. 2.2. Professional. Contractor shall be an efficient manager and able to coordinate activities, and facilitate communication between parish organizations. 2.3. Communication. Contractor shall be able to communicate the needs and goals of the Protestant Religious Education Program to chapel staff, volunteers, parishioners, and the public, both verbally and in writing. 3. SCOPE OF RESPONSIBILITIES: The Protestant Religious Education Coordinator must: 3.1. Develop annually a continuing religious education program for the Protestant parish to include but not limited to: Sunday school, Children's Church, Approved Workmen Are Not Ashamed (AWANA), chapel sponsored bible studies/classes, discussion groups, Vacation Bible School (VBS) and other meetings or activities dealing with religious education. 3.2. Develop an annual budget (1 Oct - 30 Sep) in writing for all religious education requirements; to include: selecting needed materials, publications, supplies, projected programs, teacher training and special religious education programs. 3.3. Develop and plan for registration activities, recruitment and training of teachers (including substitutes and helpers) and ensure all adult workers (18 years or older) have the prescribed installation records checks completed, kept current and on file. 3.4. Attend monthly Protestant Parish Advisory Council meetings (approximately one hour), providing religious education reports as directed by the Senior Protestant Chaplain. 3.5. Prepare religious education publicity as required for base paper, official base bulletin, and chapel bulletins at least three (3) weeks in advance of the activity or program. Publicity is to be submitted to the Wing Chaplain for final approval in final written format for printing. 3.6. Submit all religious education fund/purchase requests to the chaplain who is supervising the religious education program. The requests should be submitted at least six (6) days in advance for purchasing religious education items. 3.7. Attend weekly chapel staff meetings (approximately one hour) and report weekly updates. 3.8. Coordinate to ensure the required facilities are open and ready for use thirty (30) minutes before starting time. 3.9. Coordinate and provide oversight for all evening and Sunday morning classes. Ensure facility requests are submitted in a timely manner for any events in the chapel. 3.10. Recruit and train teachers and volunteers to implement Vacation Bible School (VBS) as requested by the Protestant Chaplain. 3.11. Work with the Catholic RE Coordinator for ecumenical VBS, as needed. 3.12. Establish a program so teachers contact all absentees. Inform the Protestant Chaplain about students with special needs, which might require his/her personal contact/visit. 3.13. Maintain current information for all religious education program participants including name, address, phone number, age (exclude adults), marital status/single parent, and any special needs for each group (must be maintained in accordance with Privacy Act requirements). 3.14. Monitor the handling of all funds received in the RE program to ensure compliance with applicable directives (Coordinate all funds i.e. bank bags, etc. with Chapel Tithe Offering Fund (CTOF) Account Manager). 3.15. Ensure all RE workers are aware of local safety requirements and procedures. 3.16. Secure and clean all facilities utilized in conjunction with religious education programs. 3.17. In accordance with the requirements of the DOD Instruction 1402.5, Criminal History Background Checks of Individuals in Child Care Services, the Service Provider must submit all requirements (fingerprints, biographical data, background information, etc.) necessary for completion of national, state, and local law enforcement agency background checks. Questionable data obtained as a result of the background check will terminate contract. 3.18. Compile and maintain a continuity file on each RE program/event (ensure it is on file plan). 3.19. Keep records of students and teachers on appropriate Air Force forms and provide statistical input for the AF 1270, with all Religious Education data. 3.20. Responsible for finding a substitute who can fulfill this contract in both scheduled and unexpected absences. 4. EDUCATION AND EXPERIENCE REQUIREMENTS: Protestant Religious Education Coordinator must: 4.1. Have completed an academic degree or have a background in education 4.2. Have education experience within a chapel setting. 4.3. Be active or willing to be active in the Protestant Chapel Program. 4.4. Become visibly known within the Protestant parish by attending worship services and programs 4.5. Submit a resume to include certificate(s) and work related references. 4.6. Demonstrate enthusiasm for religious education, parish ministry, and work with chapel staff, contractors, volunteers, and laity. 5. TIME AND PLACE OF PERFORMANCE: 5.1. Provide services of 25 hours per week September through May (each hour equals 1 unit). 5.2. A requirement of 15 office hours at a minimum Monday through Friday 0730-1630. The Wing Chaplain may reduce office hours to meet the religious education needs after normal duty hours. 5.3. Coordinate all support requirements with the CTOF Account Manager and/or the Appropriated Funds Manager. 5.4. Contractor will be provided a work space Chapel 1. Government-owned and chaplain tithes and offering fund (CTOF)-owned property such as overhead projectors, TV/VCR, tape recorders, etc. are available for RE use. Government-owned equipment will not be moved without the permission of the Wing Chaplain and/or NCOIC. CTOF-owned equipment will not be moved without the permission of the Account Manager. Requirements for materials/supplies will be submitted on Purchase Order Request forms to the Account Manager, and will include: item/title, quantity, cost including shipping/handling), and vendor (including address, fax, and phone numbers [800 number if possible]). Period of performance shall be a base period of 12 months with four 12-month option periods. Interested parties must submit clear and convincing documentation the capabilities to satisfy the requirement specified above and in Performance Work Statement (PWS). Only written responses will be considered. Required delivery location is at the 11th Wing/HC, Chapel One. The Government intends to make a single purchase award to the responsible contractor whose quote will be the most advantageous to the Government. The Government will select the best overall offer based on Lowest Price Technically Acceptable (LPTA). Only those offerors determined to be in compliance with the requirement as stated in this solicitation will be considered for award. When evaluated, all evaluation criteria will be weighed equally. If additional information is required to support price fair and reasonableness, each offeror may be required to provide a hard copy of their price breakdown. Non-conformance with this requirement may result in the offerors quote being determined unacceptable. The government also reserves the right to open each competitive offer for discussion if it is determined to be in the best interest of the government to do so. No partial quotes. Non-conformance with this requirement may result in the offerors quote being determined unacceptable. It is the firm's or individuals' responsibility to be familiar with applicable provisions and clauses. All FAR PROVISIONS and CLAUSES may be viewed in full text at the Federal Acquisition Regulation Table of Contents via the Internet at http://farsite.hill.af.mil/vffar1.htm. FAR Provisions: The provisions at 52.212-1, Instructions to Offerors-Commercial and addendum to FAR clause 52.212-1 applies to this acquisition are as follows: 52.214-31, 52.214-34, 52.214-35, 52.222-25, 52.252-1 http://farsite.hill.af.mil, 52.252-5: (b) DFARS (Chapter 2), 252.225-7000. FAR 52.212-2 Evaluation-Commercial Item Evaluation-Commercial Items (Jan 1999) The Government will award a contract resulting from this solicitation to the responsible offeror is the Lowest Price Technically Acceptable (LPTA). The offeror will be evaluated on the following factors: 1) Develop annually a continuing religious education program for the Protestant parish to include but not limited to: Sunday school, Children's Church, AWANA, chapel sponsored bible studies/classes, discussion groups, Vacation Bible School (VBS) and other meetings or activities dealing with religious education. 2) Develop an annual budget (1 Oct - 30 Sep) in writing for all religious education requirements; to include: selecting needed materials, publications, supplies, projected programs, teacher training and special religious education programs. 3) Demonstrate enthusiasm for religious education, parish ministry, and work with chapel staff, contractors, volunteers, and laity. 4) Prepare religious education publicity as required for base paper, official base bulletin, and chapel bulletins at least three (3) weeks in advance of the activity or program. Publicity is to be submitted to the Wing Chaplain for final approval in final written format for printing. 5) Have completed an academic degree or have a background in education 6) Have education experience within a chapel setting 7) Be active or willing to be active in the Protestant Chapel Program 8) Submit a resume to include certificate(s) and work related references. FAR 52.212-3, "Offeror Representations and Certifications-Commercial Items" applies to this acquisition and offeror(s) must include, a completed copy with its offer. FAR 52.212-3 can be obtained from http://farsite.hill.af.mil or from http://orca.bpn.gov if registered in Online Representation and Certifications Application (ORCA). An offeror shall complete only paragraph (j) of this provision if the offeror has completed the annual representations and certifications electronically at ORCA. If an offeror has not completed the annual representations and certifications at the ORCA website, the offeror shall complete only paragraphs (b) through (i) of this provision. FAR CLAUSES: The clause at 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition and the applicable Addendum to FAR Clause 52.212-4 are as follows: 52.204-9, 52.209-6, 52.217-8: 30 days, 6 months, 52.217.9: (a) 15 days; 30 days (c) 66 months, 52.223-6, 52.225-13, 52.232-18, 52.233-3, 52.233-4, 52.237-2, 52.252-2 http://farsite.hill.af.mil, 52.252-6: (b) DFARS (Chapter 2), 52.253-1, 252.204-7003, 252.204-7004, ALT A, 252.223-7006, 252.232-7010, 52.243-7001, 252.212-7001 (DEV): 252.232-7003 and 52.243-7001, 252.246-7000, 5352.201-9101 (c): Col Timothy Applegate AFDW/PK 1500 West Perimeter Road, Suite 5750, Joint Base Andrews, MD 20762, phone (240) 612-6111. FAR CLAUSE 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, including the following sub-clauses apply to this acquisition: 52.208-4, 52.208-5, 52.208-6, 52.208-7, 52.222-3, 52.222-19, 52.222-21, 52-222-22, 52.222-25, 52.222-26, 52.222-36, 52.222-41, 52.222-50, 52.232-33, 52.233-3, 52.233-4. To be eligible for an award, contractor must be registered in the Central Contractor Registration (CCR) database. A contractor can contact the CCR by calling 1-888-227-2423 or e-mail at http://www.ccr.gov. NO EXCEPTIONS. A DUNS (Dun and Bradstreet) number is required in order to register. All invoices shall be submitted through Wide Area Work Flow. You can register at https://wawf.ef.mil/index.html. All quotes must be received by 12:00 P.M. Eastern Standard Time (EST) on 13 July 2012. Proposals can be mailed to the 11 CONS/LGCBA, 1500 West Perimeter Road, Suite 2780, Joint Base Andrews MD 20762, faxed to (240) 612-2176 or e-mailed to kenneth.grimsley@afncr.af.mil. An official authorized to bind your company shall sign and date the proposal. Questions concerning this solicitation should be addressed in writing to Ken Grimsley, Contract Specialist, Phone (240) 612-5648 and must be received no later than 12:00 p.m. EST, 29 June, 2012. Secondary POC is Rhonda Coles at 240-612-5647 and rhonda.coles@afncr.af.mil