Public Works Fleet Maintenance HVAC Addition

The Town of Cary is soliciting proposals under RFQ 354-PW27-16 for comprehensive design and construction services to install air conditioning systems at two fleet maintenance facilities: the Garmon Operations Center and the Apex Satellite Garage. The project objective is to improve system performance, reliability, and working conditions for staff. The scope of work is divided into two phases, including construction administration, and requires the delivery of 30%, 60%, and 100% design packages, cost estimations, and necessary site plan submittals. The selection process is qualifications-based, with proposals ranked to begin negotiations with the most qualified firm. Interested firms must submit a PDF proposal via the NC eVP website by November 10, 2026, at 4:00 PM ET, adhering to a strict 20-page limit. Proposals must include a cover letter, corporate background with five years of similar experience, a project approach and schedule, and team qualifications. A pre-bid conference is scheduled for October 20, 2026, with questions due by October 27, 2026. Contract administration includes a payment term of thirty calendar days upon receipt of an acceptable invoice. The selected designer must maintain accounting records for three years following final completion and is prohibited from changing key personnel without written consent. Performance schedules will be established as a Key Milestone Listing upon approval. The contract also mandates strict confidentiality regarding project information and requires adherence to federal funding provisions if applicable.