PUR 7778 Notice of Intended Decision - CIVIX

The Florida Division of Emergency Management is conducting a single-source procurement for the annual support and maintenance of the FloridaPA.org website, a critical system used to manage Public Assistance Grant applications and reporting for disaster recovery operations across the state. The contract, identified as PUR 7776 under solicitation SS-DEM-26-27-003, is awarded exclusively to CIVIX (MB3, Inc.), the original developer and sole proprietor of the proprietary software underlying the PA Portal. The justification for non-competition stems from the vendor’s exclusive technical knowledge, code ownership, and system integration dependencies, which make substitution by another provider technically infeasible. The performance period spans one year, from July 1, 2026, to June 30, 2027, with a contracted value of $105,000, covering ongoing system maintenance, database integrity, financial reporting, and compliance support without any option years or additional funding mechanisms specified. All performance is to be delivered remotely, with the place of performance located in Florida, and no physical delivery, packaging, or MIL-STD requirements apply since the services are entirely digital. The contract does not include formal FAR clauses, evaluation factors, or competition-based scoring, as it is based on sole-source justification under Florida Statutes §287.057(3) and Rule 60A-1.045, F.A.C. There are no identified key personnel, security clearances, contractual options, subcontracts, or organizational conflict of interest provisions, and no specific inspection criteria or quality standards beyond the functional requirements of system uptime and accurate reporting are defined. The primary point of contact for the contract is Jenene Helms of the Division of Emergency Management, and all submissions must be made through the Vendor Information Portal by the June 16, 2026, deadline. Accounting identifiers, payment office details, invoicing protocols, and vendor certifications such as UEI, SAM registration, or socioeconomic status are not provided in the documentation, indicating a streamlined, non-competitive acquisition focused solely on sustaining essential state infrastructure through its original developer.