INTENT : This quote will result in the immediate purchase and delivery of a Bitzer ‘brand’ (No Substitute), for the City & Borough of Juneau (CBJ), Facilities Maintenance Division, for install at CBJ Treadwell Ice Arena. SUBMISSION INSTRUCTIONS : Late responses will not be accepted. Submit timely responses via Electronic Submission to CBJ’s eProcurement Provider, Public Purchase Make sure to respond on the appropriate forms and only include product info. To respond via Public Purchase, complete the free online registration. Registered Suppliers may respond by doing the following. Access the solicitation online at Public Purchase. Complete the acknowledgment of the CBJ General Terms & Conditions. Download the Quote Schedule and Signature Page, Fill put all fields and upload the document to Public Purchase. Do not submit more than one pricing schedule. Use only the documents provided. CONTACT, QUESTIONS & ADDENDA : The sole point of contact for all matters pertaining to this solicitation is the CBJ Purchasing Division of Finance. Questions must be received a minimum of two (2) business days prior to the solicitation deadline, by email to
contact@example.gov . Any changes to CBJ issued documents will be though an addendum to the solicitation. All addenda will be issued as promptly as possible to all plan holders and will become part of the solicitation contract documents. DIVISION CONTACT : The Division purchasing contact will be Nate Abbott, Facilities Supervisor for CBJ Parks & Recreation Department, Facilities Maintenance Division. PRICE, F.O.B. POINT & DELIVERY DATE : Quote price is to include all related costs, including shipping and delivery to the final destination or FOB Point. Shipping costs must be imbedded into the unit price. F.O.B. destination is: CBJ Treadwell Ice Arena located at 105 Savikko Rd, Douglas, AK 99824. Delivery at the final destination is requested thirty (30) days or sooner, after receipt of order (ARO). Indicate on the Quote Schedule & Signature Page , the number of calendar days required for delivery. Delivery date is a consideration for award. Depending on the current industry standard delivery dates longer than 120 days may not be considered and could be deemed as non-responsible/non-responsive. NO SUBSTITUTE & NEW EQUIPMENT : When a specific brand name or item and the words no substitute is specified, no other brands or item will be accepted. Bidder represents that all equipment offered under this specification shall be new. Used, shopworn, demonstrator, prototype or discontinued models are not acceptable. ACCEPTANCE & RETURNS : All goods or materials are subject to approval by the City. Any items rejected because of non-conformity of the terms and conditions or specifications of this contract, whether held by the City or returned, will be at the Supplier's risk and expense. MANUFACTURING & FABRICATION : Materials and assembly used in the manufacture of items and equipment must be free of any damages and defects. Requested items and equipment will conform to generally accepted industry standards, manufactures published specifications, and required technical specifications. Materials used in the fabrication of this equipment must be free of damaging kinks and sharp bends. Forming of materials is to be accomplished by methods that will not cause injury to the material. Shearing, chipping and cutting is to be neat and accurate. All major bends and corners must be made proficiently, insuring uniformity of size and shape. PARTS AVAILABILITY & INSTRUCTION PLATES : The manufacturer must guarantee parts availability for a minimum of ten (10) years or the reasonable life of the units, whichever is greater. Where significant procedures are required, instruction plates must be provided at locations readily visible and as near as possible to the affected area. MANUALS : One (1) shop repair manual and OEM Parts Manual or CD Rom will be furnished at time of delivery. BOLTED CONNECTIONS : Bolt holes are to be accurately punched or drilled and must have burrs removed. Washers and lock washers are to be used in accordance with appropriate commercial practice. All nuts, bolts, screws and other hardware are to be tightened to within manufacturer's specifications and good practice. RIVETED CONNECTIONS : Rivet holes must be accurately punched or drilled, with burrs removed. Rivets are to be driven with the appropriate tools and will completely fill the holes. Heads, when not countersunk or flattened, must be of approved shape and uniform size for the diameter of the rivet. WELDING AND SOLDERING : The procedures and standards used must conform to nationally recognized codes and standards. The surfaces to be welded are to be free of rust scale, paint, grease or other foreign matter. CASTINGS & LUBRICANT : All castings to be sound and free from patching, warping or any defect which might reduce reliability or performance. Where appropriate, a means to provide lubrication will be provided. Pivot points and pins are to be sealed wherever practical and appropriate. REVIEW OF GENERAL TERMS & CONDITIONS : Attached to this solicitation are documents required for this project (ATTACHMENT A). Suppliers should carefully review all attachments. Awarded Supplier is expected to comply with these requirements. AWARD : Award will be made by Total Quote to the lowest responsive, responsible bidder meeting all requirements. In the event the primary Contractor cannot meet their obligation, the City will contract with the next available Contractor. Delivery date is a consideration for award. Delivery dates longer than 120 days may not be considered and could be deemed as non-responsible/non-responsive. TECHNICAL SPECIFICATIONS DESCRIPTION : This specific make/model of BITZER Compressor will be used in conjunction with another compressor at the CBJ Treadwell Ice Arena. The two compressors work within a specific refrigeration range, using the same electric capacity, pressure and controls that alternate a lead and lag unit. The connection and monitoring are controlled using a CIMCO software program. MAKE : ‘BITZER’ brand Compressor- No Substitute MODEL/SERIAL NUMBER - DESCRIPTORS : CSH7553-70-4PUR – (CSH 7553, 70HP,460/3/60) B320SH OIL, COMPACT SCREW COMP WARRANTY : Compressor must have a Minimum one-year warranty. Supplier should plan to provide a copy of the warranty within 24 hours of request. CORE CHARGE : After receipt of new compressor, the CBJ will return the core to the awarded Supplier within 21 calendar days or sooner if feasible. Please note that your core charge should be reflected on the quote schedule page but will not be a factor in award. CORE CHARGE ACCOUNTING : After award a Purchase Order (PO) will be issued with two lines for this procurement. Line number one (1) of the PO will be for the total quote price of the compressor including all FOB shipping costs. Line number two (2) of the PO will be the Supplier’s stated Core Charge. The Purchase Order will serve as guarantee to the Supplier of compressor purchase and core return. It is expected that once the Supplier receives the returned core from CBJ they will issue a credit memo as notice of receipt. Acknowledge the CBJ General Terms & Conditions. Download the Quote Schedule & Signature Page, fill out all fields, sign and upload the document to Public Purchase.
