Purchase and Delivery of Electric Parts for Inventory

The City of Palo Alto, through its Utilities Division, has issued Request for Quotes RFQ199307 for a one-time purchase and delivery of various electric parts for inventory. The procurement includes items such as transformer/bushing covers, ground rods, non-concrete box lids and extensions, galvanized washers, strain clamps, and aluminum connectors. The contract will be awarded to the lowest responsive and responsible bidder based on the lowest total offer price for the base bid. Bidders must submit their quotes electronically through the City's procurement system no later than 3:00 pm on October 14, 2026. If a bidder proposes any alternate products, they must include a manufacturer data sheet; failure to provide this documentation will result in the alternate being excluded from evaluation. All goods must be delivered F.O.B. Destination, Freight Prepaid, to Palo Alto, and must be new, free from defects, and compliant with City specifications or recognized national standards such as ASTM or ANSI. The City enforces strict environmentally preferred purchasing requirements, including the use of FSC-certified paper packaging, recyclable secondary and shipping materials, and the use of reusable/returnable pallets at no additional cost to the City. The use of expanded foam plastics is strictly prohibited, and failure to comply with these packaging and pallet standards may result in liquidated damages ranging from $50 to $262 per occurrence. Additionally, successful contractors must meet specific insurance requirements, including General Liability, Workers' Compensation, and Automobile Liability, naming the City of Palo Alto as an additional insured.