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Purchase of Alfalfa Hay for Elkhorn Wildlife Area

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S-63500-00017674State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The State of Oregon, through the Department of Fish and Wildlife, is soliciting bids for the purchase of quality, weed-free Alfalfa Hay to be delivered to the Elkhorn Wildlife Area for the 2026 growing season. The solicitation, identified as S-63500-00017674, is classified as an intermediate procurement under Oregon administrative rules, and the agency will not accept any protests. While second crop Alfalfa is preferred, bidders may submit pricing for first or third crop varieties as alternatives. Bids must be submitted by the deadline of August 31, 2026, with the solicitation posted on August 6, 2026. The contract will be awarded to one or more vendors based on responsiveness and compliance with specifications, with delivery expected at the designated performance location in Salem, Oregon. All inquiries should be directed to Luca Wittenberg, the primary point of contact and purchaser, via email or phone provided in the solicitation.

General Info

Oregon seeks weed-free alfalfa hay deliveries for Elkhorn Wildlife Area by August 31, 2026, to be awarded based on compliance.

Agency

Oregon → ODFWView Agency

NAICS

111940 - Hay FarmingView NAICS

Place of Performance

Salem, OR, 97302, US

Set-Aside

NONE

Documents

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No documents available

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Timeline

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Organization & Contact Information

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AgencyOregon → ODFW
Contacts2 people available
OfficeSalem, OR, 97302, US
Organization / Agency
Oregon → ODFW
View Agency Profile
Office AddressSalem, OR, 97302, US
Contacts
Luca WittenbergPoint of Contact
Luca WittenbergPurchaser

Full Description

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The State of Oregon, acting by and through the Department of Fish and Wildlife, is issuing this Invitation to Bid (ITB) to establish one or more Contracts for 2026, quality, weed free Alfalfa Hay. ODFW prefers Second Crop Alfalfa but will be accepting alternate pricing for First and Third Crop Alfalfa. THIS IS AN Intermediate PROCUREMENT (OAR 125-047-0270). Agency will not be accepting protests. This intermediate solicitation will result in a contract.

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NAICS: 111940
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The Bureau of Land Management is soliciting 3,000 tons of alfalfa hay under a full small business set-aside, with the procurement governed by FAR Part 12 as a commercial item acquisition. The requirement, issued as a combined synopsis/solicitation under solicitation number 140L0126Q0005, is restricted to small business concerns meeting the NAICS code 111940 with a size standard of $2.5 million in average annual receipts. All deliveries must be completed between October 1, 2026, and June 18, 2027, in three equal shipments of 1,000 tons each, delivered FOB destination to the Palomino Valley Wild Horse and Burro Center in Reno, Nevada. The alfalfa hay must originate from the 2026 second crop or equivalent, meet specified quality standards including 12% to 18% crude protein and 130 to 170 relative feed value, be free of harmful weeds and blister beetles, and be baled according to strict dimensional, weight, and securing requirements—small bales weighing 100–140 pounds with three strands of rat- and rot-proof twine, and large bales weighing 800–2,000 pounds with six to eight strands, with round bales prohibited. All hay must be sun-cured, barn-stored or tarped, and delivered without weather damage. The contract requires full compliance with FAR clauses including 52.211-16 allowing for ±10% variation in quantities, 52.240-91 and 52.240-93 mandating security prohibitions and safeguarding of information systems, and 52.203-6 with Alternate I restricting subcontractor sales to the government. Offerors must submit a three-volume quotation electronically by 10:00 a.m. Mountain Time on August 10, 2026, with Volume I covering administrative and certification documentation, Volume II containing the completed price schedule, and Volume III including the certification of compliance with specifications. Evaluation will follow a lowest priced technically acceptable process: only the lowest-priced offer will be reviewed for technical acceptability, which hinges on the certification form verifying adherence to all specifications, use of a hay squeeze for sampling, and coordination with the Contracting Officer’s
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