This Solicitation opportunity from Texas was posted on April 24, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Purchase of Cutter, Creaser, Folding Unit and Annual Maintenance

Closed

F2026104State & Local

Submission Closed05/14/2026, 08:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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POSTED

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AI Contract Overview

Tarrant County is soliciting bids for the purchase of a new cutter, creaser, and folding unit to replace the aging Baum Ultrafold 714XE, which has operated continuously for 27 years and now suffers from declining reliability, causing inefficiencies in departmental operations. The replacement system must perform cutting, creasing, perforating, and folding with precision and speed, including the ability to create custom T and L-shaped perforations, and must include an inline folder with controller software compatible with the county’s IT infrastructure. The contract term is twelve months, with a possible one-time twelve-month renewal contingent on mutual agreement and timely submission of updated documentation. All bids must be fully inclusive, covering shipping, delivery, installation, training, and maintenance without any additional charges after award. The vendor must accept purchase orders as the sole method of payment and provide a warranty and manufacturer technical specifications as required attachments. The solicitation requires strict compliance with a set of non-negotiable “MUST” requirements, including 4-hour phone support and 24–48-hour on-site service response, monthly billing for service/maintenance, and IT Department approval of all software. Proposals are evaluated under a Low Price Technically Acceptable (LPTA) model, where technical compliance is a binary pass/fail threshold, and the lowest compliant bid wins. Vendors must complete a detailed questionnaire, provide operator manuals with durable covers and serialized labeling, and deliver six-person operator training with certified documentation. Equipment must be delivered ready for immediate operation, and the vendor is responsible for site cleanup and damage repair at no cost. Additional requirements include fingerprint-based background checks for personnel, data storage within the 48 contiguous U.S. states, insurance naming Tarrant County as additional insured, and full compliance with Texas HB 1295 regarding disclosure of interested parties. Vendors must also self-certify under state-specific diversity categories such as HUB, DBE, MBE, WBE, and veteran-owned business, but federal certifications like UEI or CAGE code are not required. The contract prohibits subcontracting or assignment without approval, and failure to meet any requirement will result in immediate disqualification.

General Info

Tarrant County seeks bids for cutter, creaser, folder, maintenance; 12-month contract, firm pricing, May 14 deadline.

Agency

Texas → Tarrant County

NAICS

423420 - Office Equipment Merchant Wholesalers

Place of Performance

TX, USA

Set-Aside

NONE

Documents

F2026104 - Purchase of Cutter, Creaser, Folding Unit and Annual Maintenance

ifb

High

F2026104 - Technical Specifications for Cutter, Creaser, and Folding Unit

5 pages · specifications

High

Tarrant County General Terms and Conditions

2 pages · terms-and-conditions

High

Tarrant County Special Terms and Conditions Standard 091724

2 pages · special-terms-and-conditions

High

F2026104 Bid Tabulation - Purchase of Cutter, Creaser, Folding Unit

bid-tabulation

Low

F2026104 - Purchase of Cutter, Creaser, Folding Unit and Annual Maintenance Q&A

q-and-a

Low

Tarrant County Historically Underutilized Businesses (HUB) Policy May 2023

5 pages · policy

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedApr 24

Solicitation

Response DeadlineMay 14

Deadline has passed

Submission Closed

05/14/2026, 08:00:00 PM UTC

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Organization & Contact Information

AgencyTexas → Tarrant County

Contacts1 person available

OfficeTX, USA

Organization / AgencyTexas → Tarrant County

Office AddressTX, USA

Contacts

Izzy CallarmanBuyer

contact@example.gov

+1 (555) 000-0000

Full Description

Tarrant County is soliciting bids for Purchase of Cutter, Creaser, Folding Unit and Annual Maintenance The purpose of this purchase is to replace the Baum Ultrafold floor-model folder 714XE, which was acquired in 1997 and has reached the end of its service life after 27 years of continuous operation. Approximately, one-third of the department's jobs require folding, creasing, cutting or perforating, and the current machine's reduced reliability has created operational inefficiencies. The replacement folding system will restore dependable functionality, improve accuracy and processing speed, and ensure continued support for the department's workload. Special Notes: You will be required to upload warranty information and technical/manufacturer specifications for product being quoted. Total quoted cost must be fully inclusive, encompassing all charges related to shipping, delivery, installation, and any other costs to be incurred by Tarrant County. Failure to include all applicable costs in the original quote may result in rejection of the bid or disqualification from consideration. No additional or unexpected charges will be accepted after award. Any requirement by the bidder to sign or accept additional legal agreements, terms, or conditions outside of those expressly referenced in the Purchase Order or procurement documents—may result in rejection of the bid or disqualification from consideration. Vendor must accept a purchase order as the method of payment. 1 . CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for one (1) additional twelve (12) month period(s), as further explained in Renewal Options. Prices must remain firm for the entire contract. 2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for one (1) additional twelve (12) month period(s), provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.