Purchase of Semi-Cylindrical Projection System for Existing Instrumented Treadmill

The University of Mississippi Medical Center is initiating a procurement process to acquire a Semi-Cylindrical Projection System designed to integrate with its existing instrumented treadmill, cameras, and software. This system, including a projection screen, VR add-ons, and a mounting truss, is intended to provide synchronized, immersive visual environments for research and clinical applications. The purchase is classified as a sole source procurement, justified by the fact that DIH Technology Inc. (Motek) is the exclusive manufacturer and distributor capable of providing a system fully compatible with UMMC’s current equipment. The estimated cost for this system is approximately $190,803.20, deemed reasonable based on market intelligence and discounts. The procurement process is governed by Mississippi state law and UMMC policies, with a strict objection process allowing interested parties to challenge the sole source determination by submitting a Vendor Form and a certification (Attachment B) by October 3, 2025, at 3:00 p.m. Central Time. The award or non-award decision will be publicly posted no earlier than October 17, 2025. The contractual documentation does not reference federal acquisition clauses or standard federal contract types, as the process is managed under state law. There are no explicit provisions related to packaging, marking, bar-coding, or shipping standards; the focus remains on compatibility, proprietary rights, and the sole source justification. The procurement schedule emphasizes the advertisement dates, objection deadline, and notification timing, with no detailed delivery or performance schedule specified. Administrative contacts include John Shows for inquiries and Jennifer Douglas for procurement management. The process emphasizes transparency, fairness, and adherence to state regulations, with the primary goal of acquiring a system that ensures seamless integration with existing UMMC research infrastructure.