Q701--Cancer Registry Services Extend date 8-25-2022, 10:00am CT Questions and Answers

Will the Project Manager receive a government laptop when onsite? No 2. What processes will be Government provide for data entry access to the system? 3. Is the Contractor responsible for remote connectivity for the staff to access Government mandated systems/databases? Yes Attachment D.1 references a Quality Assurance Surveillance Plan (QASP). mentions section "4.6.4 Patient Safety/Radiation Safety" with a "Surveillance Measure of Periodic Inspection". Question: The PWS/SOW requirements for this RFQ is in Section 1 and ends with subsection 1.22.2 and does not mention Patient Safety/Radiation Safety. Is this a requirement for this RFQ? QSAP attached the table on page 3 of the QASP PWS Para. 5. Attachment D.1 references a Quality Assurance Surveillance Plan (QASP) mentions section "4.4.2.4 Chart Review/Physics Check/Consults" with a "Surveillance Measure of Report Issued by Chief Radiation Therapist as well as Billing and Coding Service." Question: The PWS/SOW requirements for this RFQ is in Section 1 and ends with subsection 1.22.2 and does not mention Patient Safety/Radiation Safety. Is this a requirement for this RFQ? on page 3 of the QASP PWS Para 6. 1.3. Requested Services for VANTHCS Cancer Registry and Cancer Program Subsection 1.3.2 the PM is expected to travel on-site 1-4 times annually for review as requested by the Cancer Program Administrator. Question: Will there be a separate CLIN or line item in pricing for travel? Located on page Currently no line items for travel if your proposal includes travel this will be considered This section of the RFQ states that Technical questions shall be accepted by the Government in writing no later than 10:00pm Central Standard Time (CST), August 12, 2022" With email communication with the Contracting Officer, we were informed that the deadline for questions is August 19th. Question: Is this date still, correct? Yes, solicitation extended until 8-25-22 This is section of the RFQ states that Offeror shall submit offers by Due Date/Time specified in Block 8 of Standard Form (SF) 1449 of solicitation With email communication with the Contracting Officer, we were informed that the deadline for the response is Aug 25th and not Aug 19. Question: Is the date still August 25 for the response due date? Close date extended until 8-25-22, 10:00am CST Will the Government provide page limits and font sizes for the submission per volume? No limitation ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES "This references states that ""This requirement is 100% set aside for SDVOSB entities and has certification requirements. Each Offeror must be verified in the Vendor Information Pages (VIP) on VetBiz (https://vetbiz.va.gov) and registered in SAM (https://sam.gov) at time of offer submission. In order to be considered for award, the Offeror must fill out all applicable areas of the solicitation and submit Technical Capability, Past Performance, and Pricing, as well as any additional requirements listed below. The VA will not pay any costs incurred in preparation and submission of offers."" Page 3 of the Combined Synopsis/Solicitation Notice states ""This procurement will be Set Aside 100% for Small Business (SB) and the prospective solicitation will be posted via the System for Award Management. All offerors must be registered in SAM. This solicitation is set aside for SDVOSB How many cases are in your current backlog? Approx 1500 Total Number of cases per year: 3600 Abstracting; 1200 Case finding; 3300 follow up case; 360 quality control Last Survey date: - 4/29/21 How did it go? Fully accredited Next Survey date: Oct 2024 What month are they currently abstracting? July 2021 Total number of FTEs today: 1 What is your case finding methods and is it electronic I eat path ports electronically uploaded in the cancer registry software? Yes What are your follow-up methods do you have death index access are patients allowed to be called directly or let letters allowed to be sent out? A follow up is pulled, the patient chart is updated by the date of last contact who is your cancer registry software contact? Vista Oncotrax Is there a dedicated onsite VA Hosp IT contact for the cancer registry department? No Is the cancer registry software company willing to do software onboarding and/or training? No Does the cancel registry software have an edit system built into it? No Is the cancer registry software updated? VA proprietary software Who does the Cancer Registry Department report to? Cancer program administrator Does the abstractor have to search more than one system to collect all the needed data to complete an abstract? Yes What are the current challenges and accomplishments in the Cancer registry department? Backlog with abstracting and case finding What monthly or weekly cancer registry reports are expected/required? Refer to PWS Section E.1 pg 54 of 85 says for Volume 1, Technical Capability, we are to submit (one redacted copy and one non-redacted copy). What are the requirements for the redacted copy? What is to be deleted? Only the redacted copy that include personal information Section E.1 pg 53 --Is the encryption and security policy required for the submission? Yes Close date has been extended until 8-25-2022, 10:00am CST