Quotations request for the procurement of one (1) Seven (7) Seater 4x4 Sport Utility

General Summary of Supplies Required.

The United States Government (USG) invites interested vendors to submit quotations for the procurement of one (1) Seven (7) Seater 4x4 Sport Utility Vehicle (SUV), Right-Hand Drive (RHD), diesel-powered to support official U.S. Government operations in Cape Town, South Africa. This procurement will be conducted as a competitive acquisition using the Lowest Priced Technically Acceptable (LPTA) method in accordance with applicable regulations, and all vendors are encouraged to participate.

1. Scope of Procurement. The USG seeks to acquire a vehicle that specifically meets the technical, performance, and operational requirements outlined in the attached Specifications lists. Vendors must ensure their submissions align with these specifications and evaluation factors to be considered responsive.

 2. Key Requirements:

• Vehicle Type: Seven (7) Seater 4x4 Sport Utility Vehicle (SUV), Right-Hand Drive (RHD), diesel-powered.
• Technical Features Minimum 2.8 Liter common rail diesel engine, automatic 8-speed transmission, Full-Time All-Wheel Drive (AWD/4x4), minimum engine power of 150kW, and minimum fuel tank capacity of 110 liters.
• Design and Comfort: Five-door configuration accommodating seven passengers, leather seating, dual-zone climate control, factory-fitted audio system with navigation, carpet flooring with rubber mats, and alloy wheels with full-size spare wheel.
• Safety and Operational Features: Reverse camera, rear park distance sensors, adaptive cruise control with lane keep assist, tire pressure monitoring system, automatic door locks, illuminated entry, and smash-and-grab safety film fitted on all windows.
• Warranty and Service: Minimum 5-year / 100,000 km maintenance plan and minimum 3-year / 100,000 km warranty, with after-sales maintenance and warranty support available throughout authorized dealerships in South Africa.

3. Contract Details. The purpose of this Request for Proposal (RFP) is to award a firm-fixed-price purchase order to the responsible offeror whose proposal is determined to be technically acceptable and offers the lowest evaluated price, in accordance with FAR 15.101-2, Lowest Price Technically Acceptable Source Selection Process. The Government intends to evaluate proposals and may award without discussions based on initial offers received. However, the Government reserves the right to conduct clarifications or discussions if determined necessary and may establish a competitive range in accordance with FAR 15.306(c). All quotations shall include a complete description of the product offered, all applicable delivery costs, and the estimated delivery timeframe from date of award.

4. Interested Vendors. All those interested should submit their quotes via email to the Procurement Staff at the U.S. Consulate General in Cape Town to capetown_quotation@state.gov . Only qualified vendors from whom we’ve received proposals on or before the proposal deadline will be considered.

5. Payment terms. This procurement will be awarded as a Firm-Fixed-Price (FFP) purchase order in accordance with FAR 16.202-1, Firm-Fixed-Price Contracts. The U.S. Consulate will make no provision for fluctuations in price, labor, materials, shipping costs, or exchange rates after award. Offerors are responsible for incorporating any anticipated increases or market fluctuations into their quoted prices. Payment will be made via EFT into the contractor’s designated bank account within thirty (30) days after delivery of goods/services and receipt of a proper invoice, in accordance with FAR 52.232-25, Prompt Payment. By submitting a quotation, vendors agree to waive any company payment terms that conflict with those of the U.S. Government.

6. Vendor Registration. All contractors must be registered in the U.S Government’s System for Award Management (SAM) Database at time of proposal submission pursuant to the U.S Federal Acquisition regulation (FAR) provision 52.204-7. Prospective offerors are highly encouraged to register and/or update any lapse in registration at SAM.gov immediately, if interested in submitting an offer to this solicitation. Any offeror not registered at time of proposal submission is subject to immediate disqualification. Vendors are encouraged to start the process by watching the Entity Registration Guide videos in the Knowledge Base on the SAM.gov website to familiarize themselves with the process and the required documentation prior to starting the registration process, as this will help prevent confusion which might result in common mistakes that delay the registration process.

SAM Registration Website:  https://www.SAM.Gov     

Registration Quick Guide: https://www.fsd.gov/sys_attachment.do?sys_id=99a2fa061b0bcd500ca4a97ae54bcb12   

SAM.gov Knowledge Base: https://www.fsd.gov/gsafsd_sp?d=gsa_kb_view2&kb_id=f66d8e6cdb76d4100d73f81d0f9619c6

NDAA Compliance: By submission of its offer, the offeror represents that it is in compliance with the applicable National Defense Authorization Act (NDAA) restrictions and requirements in accordance with FAR 52.240-90, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

*Note: Procurement Staff will send a confirmation of your request within 4 business days of receipt. If you do not receive a confirmation, you must assume your request was not received, and are encouraged to send the message again, and follow-up with a call to the Procurement Staff (on/before the deadline) to ensure your request is received.