QUOTE - Air Duct Cleaning for Central Fire Station

The City of Aurora, Illinois is soliciting bids for professional air duct cleaning services at the Central Fire Station located at 75 N. Broadway, a facility constructed in 1980 with the last duct cleaning performed in May 2022. The solicitation, numbered 26-041 and posted on May 4, 2026, with a response deadline of May 22, 2026, is issued under NAICS code 561740 for building cleaning services and is managed by the Fire Department through the Purchasing Division. Work is expected to occur during Summer 2026 and must be completed at the fire station site, excluding apparatus bays, while the facility remains operational. The scope requires comprehensive cleaning of supply and return ducts, air handlers, blowers, coils, drain pans, plenums, and filter housings using commercial-grade equipment and HEPA filtration under negative air pressure, in full compliance with NADCA guidelines and OSHA safety standards. At least one NADCA-certified Air Systems Cleaning Specialist (ASCS) must be present on-site during all work activities, and the contractor must be a current NADCA member. Bidders are required to submit a complete proposal via the OpenGov electronic portal, including a signed Standard City of Aurora Contract, a Certificate of Insurance with minimum coverage of $1 million each for general liability, auto liability, and umbrella liability, naming the City as primary and non-contributory additional insured, and a completed Vendor Questionnaire certifying compliance with Illinois law, tax obligations, and eligibility to do business in the state. Mandatory pre-bid meeting attendance is required for bid validity, and contractors must coordinate all work with Assistant Fire Chief Mike Kaufman to minimize operational disruption. In addition to technical compliance, contractors must adhere to the Illinois Prevailing Wage Act and the Illinois Freedom of Information Act, responding to public records requests within two business days. The award will be determined through a trade-off process weighing quality, fitness, and capacity—not solely on lowest price—and no federal FAR clauses are incorporated; instead, the City’s local contract provisions govern obligations. Payment will be processed via Electronic Funds Transfer after submission of invoices referencing the purchase order number to the Purchasing Division, with no formal contract type, estimated value, or funding account codes disclosed in the solicitation.