This Sources Sought opportunity from Department Of Defense was posted on August 19, 2015. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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R--Defense Travel Services Administrative Support

Closed

W912CN-15-T-DTSSVCFederal

Submission Closed08/24/2015, 05:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561110

New

Federal

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Solicitation # 77250

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3 days ago

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in 11 months

AI Contract Overview

This contract, solicitation W912CN-15-T-DTSSVC, is a total small business set-aside for the Department of Defense to provide Defense Travel Services administrative support. The contractor is responsible for the comprehensive management of the Defense Travel System and Government Travel Charge Card programs. Key duties include maintaining organization profiles, managing lines of accounting and budget targets, reviewing travel documents for accuracy, and coordinating with the Commercial Travel Office to ensure economic and efficient travel arrangements. The scope of work extends to verifying travel entitlements, managing GTCC applications and training records, and ensuring compliance with the Privacy Act of 1974 and Department of Defense Financial Management Regulations. Additionally, the contractor must provide fiscal year projections, handle cross-organizational funding, and ensure all personnel complete mandatory Information Assurance and PII training. The performance of these services supports the 94th AAMDC in maintaining audit readiness and operational efficiency for government travelers.

General Info

Small business contract for DoD Defense Travel Services and Government Travel Charge Card support.

Agency

Department Of Defense → 0413 Aq Hq Rco-Hi

NAICS

561110 - Office Administrative Services

Place of Performance

RCO Hawaii (PARC Pacific, 413th CSB) Regional Contracting Office, Hawaii, ATTN:CCEC-PAH, 742 Santos Dumont Ave., Building 108 W, HI

Set-Aside

SBA

Documents

No documents available

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AI Contract Breakdown

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Timeline

PhaseClosed

PostedAug 19

Sources Sought

Response DeadlineAug 24

Deadline has passed

Submission Closed

08/24/2015, 05:00:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → 0413 Aq Hq Rco-Hi

ContactsNo contacts available

OfficeFORT SHAFTER, HI, 96858-5025, USA

Organization / AgencyDepartment Of Defense → 0413 Aq Hq Rco-Hi

Office AddressFORT SHAFTER, HI, 96858-5025, USA

ContactsNo contact information available

Full Description

The contractor will be providing DTS support to travelers within the scope of this PWS and consistence with constraints imposed by the US Government. The service functions include: (a) Maintain DTS organization and profile data; (b) Input and maintain lines of accounting in the DTS, based on guidance provided by a government official; (c) Maintain approved budget and travel targets for associated lines of accounting within the DTS, based on documentation or guidance provided by a government official; (d) Preview and review travel documents for accuracy and completeness; (e) Edit and/or amend travel documents for government travelers; (f) Update travel preferences IAW traveler recommendations; (g) Determine traveler status at any given time; (h) Review reservations and accommodations request to ensure travelers use the most expeditions and economic means; (i) Coordinate with the Commercial Travel Office (CTO) on behalf of the traveler to assist in expediting reservations when applicable; (j) Verify travel entitlements (per diem, excess baggage, car rental, etc) prior to completion of the approval process; (k) Verify with travel that the individual Government Travel Credit Card (GTCC) is active and has the available credit to complete travel requirements; (l) Provide travelers with after-hours and emergency points of contract to assist in unforeseen events; (m) Receive in-coming personnel in DTS; (n) Detach departing personnel from DTS; (o) Maintain Travel Card 101 training certificates and Statements of Understanding (SoU) records of all unit card holders; (p) Prepare (and) review DTS authorizations, vouchers and local vouchers for further review and approval by authorizing government personnel. (q) Provide assistance to supervising government official in maintaining Internal Control Provisions IAW the Department of Defense Financial Management Regulation (DoDFMR), HQDA Audit Readiness Program, and the command's Manager Internal Control Program (MICP); (r) Provide analysis and recommendations for Fiscal Year TDY projections to supervising government official in order to monitor budget targets; (s) Assist in completing group travel arrangements and vouchers for personnel participating in major exercises; (t) Participate in command level meetings and provide organizational level presentations and when applicable; (u) Verify travelers include an approved Individual Antiterrorism Plan (IATP) as part of the travelers' DTS routing for travel to foreign locations; (v) Verify use of travelers Individually Billed Account (IBA) for authorized reimbursable expenses associated with official travel; (w) Assist in monitoring DTS voucher submissions upon completion of travel; (x) Provide mandatory DTS reports IAW Section 2; (y) Assist travelers in preparation and submittal of manual travel vouchers (DD Form 1351-2) to Defense Finance and Accounting Services (DFAS) when applicable; (z) Assist in the Cross Organization Funding (X-Org Funding) for approved travelers outside of 94th AAMDC; (aa) Maintain DTS routing lists to ensure only the appropriate officials review and approve DTS documents; (bb) Manage the DTS and GTCC training program; (cc) Allocate and reconcile funds within the Budget Module at the discretion of supervising government official; (dd) Receive in-processing personnel into GTCC hierarchy; (ee) Process GTCC applications for new cardholders ; (ff) Assist unit personnel with GTCC purchasing issues and discrepancies; (gg) Update the unit GTCC Account Listing accordingly; (hh) Coordinate quarterly with the 94th AAMDC personnel section for an updated manning roster of assigned personnel to assist in updating new and departed card holders; (ii) Provide mandatory GTCC reports IAW Section 2; (jj) Comply with the security requirements for the DTS and the requirements of the Privacy Act of 1974 (kk) All personnel are required to take Information Assurance (IA) PII training before receiving access to networks. Must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 upon notification of contracted employment.