R -- VIDEO SERVICE

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Proposal (RFP) No, FA7012-08-T-0004. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 05-20. This is set aside for 100% small business. The North American Industry Classification System code (NAICS) is 512110, with a size standard of $25.0 million.CONTRACT LINE ITEM: 0001: NON-PERSONAL SERVICES for VIDEO SERVICE Session 29 ?30 Nov 2007 Per SOW. QTY: 1 each, UNIT Price: $______________, Extended Price: $____________. CONTRACT LINE ITEM: 0002: NON-PERSONAL SERVICES for VIDEO SERVICES Session 1 ?3 Dec 2007 Per SOW. QTY: 1 each, UNIT Price: $______________, Extended Price: $____________. CONTRACT LINE ITEM: 0003: NON-PERSONAL SERVICES for VIDEO SERVICE Session 9 ?10 Feb 2008 Per SOW. QTY: 1 each, UNIT Price: $______________, Extended Price: $____________. CONTRACT LINE ITEM: 0004: NON-PERSONAL SERVICES for VIDEO SERVICE Session 16-17 Feb 2008 Per SOW. QTY: 1 each, UNIT Price: $______________, Extended Price: $____________. CONTRACT LINE ITEM: 0005: NON-PERSONAL SERVICES for VIDEO SERVICE Session 23-24 Feb 2008 Per SOW. QTY: 1 each, UNIT Price: $______________, Extended Price: $____________. CONTRACT LINE ITEM: 0006: NON-PERSONAL SERVICES for VIDEO SERVICE Session 1-2 March 2008 Per SOW. QTY: 1 each, UNIT Price: $______________, Extended Price: $____________. DESCRIPTION OF NON-PERSONAL SERVICES The contractor shall provide all personnel, equipment, tools, materials, supervision, transportation, and other services necessary to perform the video services of a USAF Band 2007 Holiday Shows and 2008 Guest Artist Series. Video Services: Vendor shall provide appropriate number of trained persons and equipment, see section 3, necessary to provide video services for the USAF Band Holiday Shows and Guest Artist Series at DAR Constitution Hall Washington, DC in accordance with all numbered items listed in the Statement of Work. The Vendor shall meet the following standards of performance: Rehearsals on time per schedule, Directors monitor with camera feeds at Directors location (no video trucks will be allowed due to logistical constraints), 12 foot x 20 foot screens delivered one day prior to load-in for preset if necessary. 2.0 Summary 2.1 Video/Projection System to include: 2.1.2 Two (3) Chip DLP / DMD Based Projectors (NO LCD Projectors accepted), Model of projector shall be of the brand and models listed or equal: Christie Roadstar HD12k lumen or better, Barco 1920 x 1080 Native Unit or Digital Projection HD35. If the vendor is proposing an ?or equal?substitution, the vendor must provide all applicable technical data/specifications for review by the USAF Band to determine if the equipment meets the specifications. 2.1.3. 12,000 ANSI Lumen Brightness 2.1.4 1920 x 1080 Native Resolution required 2.1.5 SDI input without conversion 2.1.6 Appropriate lens 2.1.7 Spare lamp 2.1.9 Two 12 foot x 20 foot Front Projection Screens with truss frame 2.1.10 One Video Distribution Amplifier, Humbucker as needed, Projection Power Buck Boosters. 2.1.11 All Cable runs to Front of House as needed 2.2 Video Switch Rack to consist of the following: 2.2.1 FOR ? A Hanobi ? SDI High Resolution Switchhead 2.2.2 One 8 x 8 SDI router 2.2.3 One Test Signal Generator 2.2.4 One Dual Channel Frame Synchronizer TBC 2.2.5 Two Sony PVM-8041 Component Monitors 2.2.6 Two Sony Quad 4 inch Video Monitors 2.2.7 One 13 inch Component Color Video Monitor 2.2.8 One Clearcom 2 Channel Base Station 2.2.9 One Scan Convertor for XGA 2.2.10 One Component to SDI Convertor 2.2.11 One Large Video Cable Kit 2.2.12 One Line Driver 2.2.13 One Character Generator to display lyrics of songs on the projected image- Holiday Shows Only 2.2.14 Fly Pack 2.3 Video Camera?s Systems to include the following: 2.31. Three Sony D30WS or D-35 Camera Packages 2.3.2 Two 16 x 9 Standard Lens 2.3.3 One 33 x 15 Long Lens 2.3.4 Three Triax SDI CCU?s for widescreen applications 2.3.5 Three Fluid Head Tripods for Sony 2.3.6 One Fluid Head for USAF Camera 2.3.7 Two100 meter CCU Triax Cables 2.3.8 One30 meter Triax CCU with coupler 2.4 Video Playback/Record Decks to include the following: 2.4.1 Three DV-Cam Player/Recorders 2.5 Blank Tape Stock to consist of six 120 minute tapes per show, 48 tapes total 2.6 Directors Station to include the following: 2.6.1 One 25 inch Professional Color Monitor 2.6.2 One Kalcom for Quad Split 2.6.3 One 250 foot Cable to Directors Station 2.7 Clear-Com Communications to include the following: 2.7.1 One 2 Channel Mainstation 2.7.2 Seven Clearcom Beltpacks 2.7.3 Seven Clearcom Headsets 2.7.4 All Clearcom cabling for venue 2.8 Power Distribution to include the following: 2.8.1 One 208V Power Distro Breakout 2.8.2 All feeder cable tie-ins 2.9 At a minimum, the following positions need to be filled by the vendor. The vendor may bring additional personnel as they see fit. 2.9.1One Projectionist 2.9.2 Three Cameramen 2.9.3 One Tape Operator/Camera Shader 2.9.4 One CG operator for Holiday Shows only 2.9.5 One Video Switcher/Lead 2.10 Vendor shall provide all cable, accessories and parts to operate the projection system and receive and optimize an SDI video signal for video projection. 2.11 Period of Performance Holiday Shows 29NOV07 Load-in 0800-1200 29NOV07 Rehearse 1300-1600 30NOV07 Show 1030-1130 1DEC07 Rehearse 1200-1400 1DEC07 Show 1500-1700 1DEC07 Show 1930-2130 2DEC07 Show 1500-1700 3DEC06 Load-Out 1700-2000 Guest Artist Series 9FEB08 Load-In 0800-1200 9FEB08 Rehearse 1300-1500 10FEB08 Rehearse 1200-1400 10FEB08 Show 1500-1700 10FEB08 Load-Out 1700-2000 16FEB08 Load-In 0800-1200 16FEB08 Rehearse 1300-1500 17FEB08 Rehearse 1200-1400 17FEB08 Show 1500-1700 17FEB08 Load-Out 1700-2000 23FEB08 Load-In 0800-1200 23FEB08 Rehearse 1300-1500 24FEB08 Rehearse 1200-1400 24FEB08 Show 1500-1700 24FEB08 Load-Out 1700-2000 1MAR08 Load-In 0800-1200 1MAR08 Rehearse 1300-1500 2MAR08 Rehearse 1200-1400 2MAR08 Show 1500-1700 2MAR08 Load-Out 1700-2000 2.12 Location of Performance is DAR Constitution Hall located in Washington DC. 2.13 All daily times and the production meeting shall be coordinated with MSgt Jeb Eaton (202) 767-4095. All prospective vendors shall ensure they can meet the daily schedule prior to placement of bid. 2.14 Rights and Royalties: All rights and royalties resulting from the production of this musical shall become the property of the United States Air Force and the United States Air Force Band. The contractor shall not have any rights to potential royalties, now or in the future, as a result of their performance under the terms and conditions of this contract. QUALITY ASSURANCE. In accordance with FAR 52.212-4(a) Inspection /Acceptance, the government will evaluate the contractors performance under this contract. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions Commercial Items (FEB 2002), for contractors failure to perform satisfactory services or failure to correct nonconforming services. INSPECTION AND ACCEPTANCE TERMS: Supplies will be inspected and accepted at destination/government. FAR PROVISIONS: The provisions at 52.212-1, Instructions to Offerors-Commercial Items are hereby incorporated. Addendum to FAR Provision 52.212-1 applies to this acquisition is as follows: 52.237-1, 52.252-1: 52.252-5: (b) DFARS (Chapter 2). In accordance with 52.212-1 (h) multiple awards will be considered if determined to be most advantageous to the Government. EVALUATION PROCEDURES: This will be a low cost technically acceptable requirement. The government will evaluate quotes against the list of equipment provided in this solicitation. Vendors must also provide documentation, ie dates and points of contact, of past experience(s) with an orchestra or concert band. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation; will be the most advantageous to the Government in accordance with the requirement. Only those offerors determined to be in compliance with the requirements as stated in this solicitation will be considered for award. If additional information is required to support price reasonableness, each offeror may be requested to provide a hard copy of their price break-down. Non-conformance with this requirement may result in offeror?s quote being determined unacceptable. Offeror must include, with its offer, a completed copy of provision FAR 52.212- 3, Offeror Representations and Certifications-Commercial Items in full text. FAR 52.212-3 can be obtained from http://farsite.hill.af.mil or from http://orca.bpn.gov if registered in ORCA (online Representation and Certifications application). FAR CLAUSES: The clause at 52.212-4, Contract Terms and Conditions-Commercial Items is hereby incorporated. Addendum to FAR Clause 52.212-4 applies to this acquisition, specifically the following cited clauses: 52.204-9, 52.209-6, 52.223-5, 52.223-6, 52.224-1, 52.224-2, 52.232-1, 52.252-2: http://farsite.hill.af.mil , 52.252-6: (b) DFARS (Chapter 2), 52.253-1, 252.204-7003, 252.204-7004 ALT A, 252.212-7001, 252.223-7006, 252.232-7003, 252.232-7010, 252.243-7001, 5352.223-9001, 5352.242-9000, 5352.201-9101 and 5352.223-9001. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Status of Executive Orders-Commercial Items apply to this acquisition, specifically, the following cited clauses: 52.219-6, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-41, 52.225-3, 52.232-33, 52.233-3, and 52.233-4. All responses (proposals or offers) must be received by mail, email, or facsimile no later than 2:00 P.M. EST on 21 November 2007 to 11th CONS/LGCO, 110 Luke Ave, Bldg 5681, Bolling AFB, DC 20032. An official authorized person to bind your company shall sign the offer. To be eligible for an award, all contractors must be registered in the Central Contractor Registration (CCR). A contractor can contact the CCR by calling 1-888-227-2423. Questions concerning this solicitation should be addressed to Vivienne Clarke, Contract Specialist, Phone (202) 767-8039, FAX (202) 767-7887, E-mail to vivienne.clarke@bolling.af.mil or Capt Richard Jacobs, Contracting Officer, Phone (202) 767-7978, FAX (202) 767-7887, E-mail to:richard.jacobs@bolling.af.mil.