R -- Video Recording Services for USAF Band

************1/30/07 All activities pertaining to the date of 10 Feb 07 from section 4.1. has been deleted. Load-in activities will begin on 11 Feb 07 at 0500.**************This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) FAC 2005-15. This solicitation is issused as a Request for Quotation (RFQ) no. FA7012-07-T-0006. This is a 100% Small Business set-aside requirement. The North American Industry Classification System code is 512110 at $21.5 Million size standard. STATEMENT OF WORK Video Services for USAF 2007 Guest Artist Series Shows 1. Description of Services 1.1. Vendor shall provide appropriate number of trained persons and equipment (see list below) necessary to provide video services for the USAF Band Guest Artist Series at DAR Constitution Hall Washington, DC in accordance with all numbered items listed in the Statement of Work. The Vendor shall meet the following standards of performance: Rehearsals on time per schedule, Directors monitor with camera feeds at Directors location (no video trucks will be allowed due to logistical constraints), 12 foot x 16 foot screens delivered one day prior to load-in for preset if necessary. 2. Equipment 2.1. Video System to include: 2.1.2. Projection System to consist of the following: 2.1.3. Two (3) Chip DLP / DMD Based Projectors (NO LCD Projectors accepted) 2.1.3.1. 18,000 ANSI Lumen Brightness 2.1.3.2. 1280 x 1024 Native Resolution 2.1.3.3. SDI input 2.1.3.4. Appropriate lens 2.1.3.5. Spare lamp 2.1.3.6. Brand Name/Model of Projector listed or equal: Christie Roadstar S20+, Barco FLM 10, Digital Projection 35HD 18,000 LU. If the vendor is proposing an or equalsubstitution, the vendor must provide all applicable technical specification for review by the USAF Band representative to determine if the equipment meets the specifications. 2.1.4. Two 12 foot x 16 foot Front Projection Screens with truss frame 2.1.5. One Video Distribution Amplifier, Humbucker as needed, Projection Power Buck Boosters. 2.1.6. All Cable runs to Front of House as needed 2.2 Video Switch Rack to consist of the following: 2.2.1. One Videotek 8 x 1 Component Switcher 2.2.2. One 16 x 16 Component 2.2.3. One Test Signal Generator 2.2.4. One Dual Channel Frame Synchronizer TBC 2.2.5. Two Sony PVM-8041 Component Monitors 2.2.6. Two Sony Quad 4 inch Video Monitors 2.2.7. One 13 inch Component Color Video Monitor 2.2.8. One Clearcom 2 Channel Base Station 2.2.9. One Scan Convertor for XGA 2.2.10. One Component to SDI Convertor 2.2.11. One Large Video Cable Kit 2.2.12. One Line Driver 2.2.13. One Character Generator to display lyrics of songs on the projected image. 2.2.14. Fly Pack 2.3. Video Cameras Systems to include the following: 2.3.1. One Sony D30 Camera Packages 2.3.2. One16 x 9 Standard Lens 2.3.3. One 33 x 15 Long Lens 2.3.4. Three Sony Camera CCUs 2.3.5. Three Fluid Head Tripods for Sony 2.3.6. One Fluid Head for USAF Camera 2.3.7. Two100 meter CCU Cables 2.3.8. One30 meter CCU with coupler 2.4. Video Playback and Record Decks to include the following: 2.4.1. One Grassvalley Turbo model # iDDR 2.4.2. Five Sony Beta SP UVW-1800 2.5. Blank Tape Stock to consist of five 90 minute tapes per show, twenty 90 minute tapes total. 2.6. Directors Station to include the following: 2.6.1. One 25 inch Professional Color Monitor 2.6.2. One Kalcom for Quad Split 2.6.3. One 250 foot Cable to Directors Station 2.7. Clear-Com Communications to include the following: 2.7.1. One 2-Channel Mainstation 2.7.2. Seven Clearcom Beltpacks 2.7.3. Seven Clearcom Headsets 2.7.4. All Clearcom cabling for venue 2.8. Power Distribution to include the following: 2.8.1. One 208V Power Distro Breakout 2.8.2. All feeder cable tie-ins 3. General Information 3.1. Labor Call to include the following: 3.1.1. One Projectionist 3.1.2. Three Cameramen 3.1.3. One Tape Operator/Camera Shader 3.1.4. One CG operator 3.1.5. One Video Switcher 3.2. Vendor shall provide all cable, accessories and parts to operate the projection system and receive and optimize a composite video signal for video projection. 3.3. Vendor shall perform the service at DAR Constitution Hall on the dates of 10, 11, 18, 25 FEB 2007 and 4 MAR 2007. All daily times and the production meeting shall be coordinated with USAF BAND personnel. All prospective vendors shall ensure they can meet the daily schedule prior to placement of bid. Winning vendor shall attend a production meeting prior to 5 FEB 2007 at Bolling AFB to discuss the production. 4.0. Hours of Operation/Schedule 4.1. The tentative schedule is as follows: SHOW 1: 11FEB07 Load-in 0500-1200 Rehearse 1200-1400 11FEB07 Show 1500-1700 11 FEB07 Load-Out 1700-2000 SHOW 2: 18FEB07 Load-in 0600-1200 18 FEB07 Rehearse 1200-1400 18FEB07 Show 1500-1700 18FEB07 Load-Out 1700-2000 SHOW 3: 25FEB07 Load-in 0600-1200 25FEB07 Rehearse 1200-1400 25FEB07 Show 1500-1700 25FEB07 Load-Out 1700-2000 SHOW 4: 4MAR07 Load-in 0600-1400 4MAR07 Rehearse 1200-1400 4MAR07 Show 1500-1700 4MAR07 Load-Out 1700-2000 The government shall not reimburse respondents for any costs associated with submission of the information being requested or reimburse expenses incurred to interested parties for responses to this solicitation. The Government reserves the right to cancel this solicitation, either before or after the closing date. INSPECTON AND ACCEPTANCE TERMS: Delivery/Acceptance will be at 110 McChord Street, Bolling AFB, Washington DC 20032. Contractor shall offer to the Government the same warranty commonly accepted in similar commercial purchases. FAR PROVISIONS: The provisions at 52.212-1, Instructions to Offerors-Commercial Items and 52.212-3, Offerors Representation and Certifications-Commercial Items are hereby incorporated. Addendum to FAR Clause 52.212-1 applies to this acquisition is as follows: 52.237-1, 52.252-1, 52.252-5: (b) DFARS (Chapter 2), 252.225-7000. PARAGRAPH (1): Offeror must include, with its offer, a completed copy of provision FAR 52.212-3 in full text. Clause 52.212-2, Evaluation?Commercial Items applies to this solicitation, specifically the following criteria: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and on the basis of best value to the Government without discussions. FAR CLAUSES: The clause at 52.212-4, Contract Terms and Conditions-Commercial Items is hereby incorporated. Addendum to FAR Clause 52.212-4 applies to this acquisition, specifically the following cited clauses: 52.209-6, 52.214-34, 52.214-35, 52.223-5, 52.249-8, 52.233-1, 52.233-3, 52.233-4, 52.237-2, 52.242-15, 52.246-1, 52.247-34, 52.252-2, 52.252-6: (b) DFARS (Chapter 2), 52.253-1, 252.204-7003, 252.204-7004 Alt A, 252.212-7001 (DEV), 252.223-7006, 252.225-7001, 252.225-7002, 252.232-7003, 252.243-7001, 252.246-7000, +1 (555) 000-0000 and AFFARS 5352.242-9000. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Status of Executive Orders-Commercial Items (DEV) apply to this acquisition, specifically, the following cited clauses: 52.214-31, 52.219-6,52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222.36, 52.222-37, 52.222-41, and 52.222-42: and 52.223-5, 52.225-13, 52.232-33, 52.232-36, 52-333-3 and 52.333-4; THIS IS FOR INFORMATION ONLY: The incorporated Wage Determination 2005-2103, dated November 07, 2006, revision 2 is applicable. All responses must be received no later than 1:00 P.M. EST on 1 Feburary 07 to 11 CONS/LGCO, 110 Luke Ave, Bldg 5681, Bolling AFB, DC 20032 by mail or facsimile. An official authorized to bind your company shall sign the offer. To be eligible for an award, all contractors must be registered in the Central Contractor Registration (CCR). A contractor can contact the CCR by calling +1 (555) 000-0000 or e-mail at www.ccr.gov. The FAR clauses web site is http://farsite.hill.af.mil. The Required 52.212-3 form can be completed online through: Online Representations and Certifications Application (ORCA) once you have your DUNS and MPIN numbers you will be able to register at http://orca.bpn.gov . Questions concerning this solicitation should be addressed to SSgt Kaia Pinnock, Contract Specialist, Phone +1 (555) 000-0000, FAX +1 (555) 000-0000, E-mail to contact@example.gov or SSgt Gus Spencer, Contract Specialist, Phone +1 (555) 000-0000, FAX +1 (555) 000-0000, E-mail to contact@example.gov.