R408--MIM Software Consolidated Service - Upgrades & Repair Portland VAMC Base 3 OYs

This contract, solicitation number 36C26026Q0377, is a combined synopsis and solicitation issued under FAR Part 12 for commercial software services to support the Portland VA Medical Center. The work involves comprehensive MIM software maintenance, upgrades, and repair services under a firm fixed price contract, with a base period and three optional one-year extension periods extending through March 2030. The contract requires delivery of software updates, emergency parts shipped overnight, and onsite technical support with a four-hour response time during business hours. All personnel must be OEM-certified and comply with VA and NIST security standards, including training per NIST SP 800-16 and adherence to VA Directive and Handbook 0710 for access to sensitive information. No security clearances are required under NISP, but equivalent investigative standards apply for personnel access. The evaluation is conducted under a low price, technically acceptable (LPTA) methodology, where the lowest-priced responsive offer with acceptable past performance and responsibility wins the award. Offerors must submit three parts: an executed SF 1449 form with valid Unique Entity ID and full pricing, a price proposal with unit and extended costs to two decimal places, and proof of manufacturer authorization or self-certification as the manufacturer. Proposals must be submitted via email to the contracting officer by May 5, 2026, at 3:00 PM PDT. The place of performance is 3710 SW US Veterans Hospital Rd, Portland, OR 97239, with delivery terms FOB destination and acceptance occurring at that site. Payment will be processed electronically via EFT through the VA’s EIPP system using X12 EDI standards, and contractors must be registered in SAM and maintain active UEI status. Clauses incorporated by reference include whistleblower rights, SAM maintenance, commercial advertising, and security requirements, all without alternates or fill-ins. No packaging, marking, or MIL-STD requirements are specified, and organizational conflict of interest provisions are not addressed. The contract has no set-aside designation and is open to all eligible entities regardless of size or socioeconomic status.