R706-- Wall-to-Wall Inventory of Equipment

The Department of Veterans Affairs, through the Network Contract Office 17 in San Antonio, Texas, has awarded a Firm-Fixed-Price contract under solicitation number 36C25726Q0304 for a comprehensive wall-to-wall inventory of equipment across VA facilities in the North Texas Healthcare System. This procurement is a Service-Disabled Veteran-Owned Small Business Set-Aside, with a NAICS code of 561990 for Other Support Services, requiring the contractor to perform physical asset inventories in sensitive clinical environments during non-operational hours, utilizing VA-provided floor plans and systems while ensuring minimal disruption. The scope includes scanning, tagging, and reconciling equipment against AEMS/MERS databases, applying VA-specific EE tags and temporary barcodes, documenting doorjamb label deficiencies, and delivering validated datasets, variance reports, and final summary documentation with strict quality thresholds: at least 95% asset coverage within 90 days, under 0.5% duplicate records, no more than 2% unmatched items, and zero blank critical fields such as tag, location, manufacturer, model, or serial number. Contract performance demands strict compliance with VA-specific data handling policies, including encryption of PHI/PII, adherence to VAAR 852.219-75 for subcontracting limitations (requiring at least 50% of contract value be performed by the SDVOSB or similarly qualified entities), and fulfillment of all FAR clauses including whistleblower rights, prohibitions on internal confidentiality agreements, and personal identity verification of personnel. Invoicing must be submitted electronically via the Tungsten Network in accordance with VAAR 852.232-72, with no paper or WAWF submissions accepted. Payment will be made by Electronic Funds Transfer upon Government acceptance, which occurs administratively at the Dallas, TX contracting office following review and validation of deliverables. Proposals were evaluated through a trade-off process considering technical capability, price reasonableness, and past performance—none of which were weighted numerically—allowing selection of the offeror providing the best value to the Government. The award was made to a certified SDVOSB contractor, with point of contact for administrative matters being Contract Specialist Lesley Kitchen in Duncanville, Texas, and Contracting Officer Donald Smith overseeing the contract’s execution. All equipment tagging and labeling must conform to VA EE standards, compatible with Zebra-style scanners, and no military standards for packaging or preservation are referenced—