Radio Frequency Identification (RFID) Supply Distribution Solution

Multnomah County is seeking an RFID-based tracking solution to enhance the efficiency and accuracy of its distribution services, particularly for delivery drivers and routes serving School-Based Health Services and potentially other departments across the county. The initiative requires a system capable of real-time GPS and item-level RFID tracking, hierarchical inventory management by container, vehicle, and package, and configurable dashboards that support role-based access, chain-of-custody documentation, and alerts for delivery status, delays, or damaged tags. The solution must handle time- and temperature-sensitive shipments using separate monitoring dashboards, comply with HIPAA requirements through a Business Associate Agreement when handling Protected Health Information, and rely exclusively on non-proprietary RFID hardware to ensure interoperability and avoid vendor lock-in. The system must also include robust reporting features independent of the vendor and support both scheduled and ad-hoc pickups without compromising data integrity or security. The solicitation, issued under number Multnomah-RIP-209-2026 with a submission deadline of July 22, 2026, is open to all qualified suppliers via the Multco Marketplace Supplier Portal and emphasizes a trade-off evaluation methodology where 75% of the award decision is based on technical solution capabilities—including GPS tracking, real-time notifications, scalability, and system integration—and 25% on responsible business practices such as economic impact, environmental sustainability, and support for minority-owned or disadvantaged businesses. Proposals must demonstrate compliance with mandatory insurance coverage of $1 million per occurrence for both professional and commercial general liability, certification of no organizational conflicts of interest, and adherence to Oregon state procurement rules. The contract is estimated to be under $250,000 for the initial term, with payment terms set at Net 30, though pricing details are currently unfilled and subject to post-award negotiation. The county will conduct a pre-award risk assessment for recipients of federal financial assistance and requires all proposals to be submitted in PDF format through the designated portal, with no hard copy submissions permitted.