RE-BID Generator Maintenance and Repair Services

This solicitation seeks proposals for generator maintenance and repair services under the title "RE-BID Generator Maintenance and Repair Services" (Solicitation Number: RE-BID RFP 2025-016), issued by the City of Alamogordo, New Mexico, with a posted date of April 20, 2026, and a response deadline of May 13, 2026. The contract involves comprehensive maintenance, inspection, testing, repair, and emergency response services for backup generator systems at multiple city-owned facilities, including the airport, police department, city hall, zoo, and fire stations. Contractors must perform these services in strict compliance with all applicable federal, state, and local codes and regulations, obtaining necessary permits and licenses and furnishing all labor, materials, parts, equipment, welding, and travel expenses relevant to job performance. Maintenance responsibilities encompass scheduled preventive work, emergency repairs, and long-term corrective services to ensure operational reliability, with inspections including a thorough check of fuel, oil, electrical systems, load bank testing, oil analysis, and detailed electronic reporting. The contract is a locally drafted municipal agreement without standardized federal acquisition clauses, but it mandates key provisions such as insurance coverage, indemnification, confidentiality, compliance with laws, and restrictions on subcontracting or assignment without prior city approval. The contractor must maintain commercial general liability, automobile liability, workers’ compensation, and possibly professional liability insurance, with coverage limits typically around $1 million. The performance period is open-ended, beginning upon notice to proceed with a requirement to mobilize within seven days, and continuing according to the terms outlined in Exhibit "A" of the agreement. Evaluation of proposals is based on a best-value trade-off considering technical competence and pricing as top factors, followed by capacity, past performance, service approach, and personnel qualifications. Preferences and certifications applicable to New Mexico resident businesses and resident veterans influence scoring, alongside mandatory submission of campaign contribution disclosures and non-collusion affidavits. All deliverables, including reports and repair documentation, become the sole property of the City upon payment, and the Agreement is contingent upon sufficient city funding, allowing termination if appropriations are unavailable. The contract administration is centralized through the City’s Facility Maintenance office, with Barbara Pyeatt serving as the Chief Procurement Officer and primary point of contact. Proposals must be submitted physically by the deadline, adhering to prescribed format restrictions and length limitations, with no electronic submission permitted.