Real Property Appraisal Services and Surveying & Mapping Services for Selected City-Owned Properties

CITY OF ARCHER, FLORIDA REQUEST FOR PROPOSALS / REQUEST FOR QUALIFICATIONS Real Property Appraisal Services and Surveying & Mapping Services for Selected City-Owned Properties Solicitation No. 2026-6   Issuing Entity City of Archer, Florida City Address 16870 SW 134th Avenue, P.O. Box 39, Archer, Florida 32618 Procurement Contact John Martin, Deputy City Manager / Procurement Contact Phone: (352) 495-2880 | Email: jmartin@cityofarcher.com Type of Solicitation Hybrid RFP/RFQ; appraisal pricing permitted; surveying and mapping selected under CCNA qualifications-based procedures Components Component 1: Real Property Appraisal Services Component 2: Surveying & Mapping Services Joint Proposal: Permitted, with separate evaluation of each component Posting / Advertisement Date 05/28/2026 Questions Due No later than Day 7 after posting, unless modified by addendum Proposals Due No later than Day 46 after posting at unless modified by addendum, which will be July 13th, 2026, at 5pm.   Important Parcel Limitation: Proposers shall not quote, price, or include the red- or yellow-highlighted parcels from the City-owned property spreadsheet. Only the eligible parcel pool listed in Attachment A may be priced or proposed for task-order work under this solicitation.
  Contents1. Notice of Solicitation and Procurement Summary 2. Background and Purpose 3. Legal Authority and Mandatory Compliance 4. Solicitation Structure: Component and Joint Proposals 5. Parcel Pool, Exclusions, and City Reservation of Rights 6. Scope of Services - Component 1: Appraisal Services 7. Scope of Services - Component 2: Surveying & Mapping Services 8. Optional and Supplemental Services 9. Deliverables, Task Orders, and Phasing 10. Minimum Qualifications and Licensing 11. Proposal Submission Instructions 12. Proposal Format and Required Contents 13. Evaluation, Ranking, Negotiation, and Award 14. Evaluation Criteria and Scoring Sheets 15. Contract Terms and Required Conditions 16. Attachments and Required Forms Attachment A - Eligible Parcel Pool Attachment B - Excluded Parcels: No Quote / No Pricing Attachment C - Proposal Forms Attachment D - Fee Schedule Forms Attachment E - Draft Task Order Form
  1. Notice of Solicitation and Procurement SummaryThe City of Archer, Florida (the "City") is soliciting sealed proposals and qualifications from qualified firms or teams to provide real property appraisal services and surveying and mapping services for selected City-owned properties. The City intends to establish one or more professional service agreements under which services may be authorized by written task order. This solicitation permits responses for either component or for both components as a joint proposal. The City may award Component 1 only, Component 2 only, both components to the same team, both components to separate firms, or reject all proposals, in the City’s sole discretion. No minimum amount of work is guaranteed. The City may, after award, determine which eligible properties will proceed to appraisal, survey, both, or neither. The City may order work for all, some, or none of the eligible parcels; may phase work over time; may defer work based on funding, legal review, Commission direction, operational need, or title/property conditions; and may discontinue or reduce the scope without creating a claim for lost profit, overhead, mobilization, or expectation damages. This solicitation is designed to preserve flexibility while maintaining a competitive, documented, and legally compliant procurement process. Proposal Type Description Procurement Treatment Component 1 Real Property Appraisal Services RFP evaluation may include price, qualifications, methodology, schedule, and relevant municipal experience. Component 2 Surveying & Mapping Services Qualifications-based selection under the Consultants’ Competitive Negotiation Act (CCNA), section 287.055, Florida Statutes. Price, fees, rates, or compensation shall not be requested, included, opened, or considered until the City enters competitive negotiation with the top-ranked firm. Joint Proposal Combined appraisal and survey team Permitted. The City will evaluate the appraisal portion and survey portion separately under the applicable criteria and legal standards. Parcel Status Eligible pool only Red and yellow parcels from the uploaded spreadsheet are excluded from quotes and pricing. Eligible parcels are listed in Attachment A.   2. Background and PurposeThe City owns multiple parcels of land within the City of Archer and surrounding public service areas. Some parcels may be considered for public infrastructure, stormwater, wastewater, parks, public facilities, right-of-way, surplus disposition, land assembly, intergovernmental coordination, boundary clarification, or other lawful municipal purposes. The City desires professional assistance to determine the value, boundaries, encumbrances, usable area, legal description needs, and property-specific conditions of selected eligible parcels. The City has not yet determined that every eligible parcel will proceed to appraisal or survey. The resulting contract is intended to allow the City to authorize specific parcels as needs are confirmed. The purpose of this solicitation is to establish a defensible, transparent, and flexible process that allows the City to: obtain qualified appraisal services for selected parcels; obtain qualified surveying and mapping services for selected parcels; allow firms to submit appraisal-only, survey-only, or joint proposals; reserve the right to choose which eligible parcels proceed after award; avoid quoting, pricing, or procuring services for red and yellow parcels identified in the City-owned property spreadsheet; support future City Commission decisions involving surplus, acquisition, disposition, infrastructure, parks, rights-of-way, and capital planning; and maintain compliance with applicable City procurement policy, Florida law, professional standards, and public records requirements.
3. Legal Authority and Mandatory ComplianceThis solicitation and any resulting agreement shall be governed by the City of Archer Purchasing & Procurement Policy Manual (2026-2027 Edition), as adopted by Resolution 2026-15, and all applicable federal, state, and local laws, rules, regulations, ordinances, policies, and professional standards. The following authorities are specifically incorporated by reference to the extent applicable: City of Archer Purchasing & Procurement Policy Manual (2026-2027 Edition), including formal competitive procurement requirements, RFP procedures, ethics requirements, cone-of-silence requirements, public notice requirements, City Commission award requirements, and CCNA procedures. Section 287.055, Florida Statutes, the Consultants’ Competitive Negotiation Act (CCNA), for surveying and mapping services. Section 287.057, Florida Statutes, as persuasive guidance for competitive solicitations for contractual services, including RFP contents and evaluation considerations, to the extent applicable to municipal procurement and not inconsistent with City policy or other controlling law. Chapter 119, Florida Statutes, including public records requirements and temporary exemptions applicable to sealed proposals received pursuant to a competitive solicitation. Section 286.011 and section 286.0113, Florida Statutes, concerning Sunshine Law requirements and procurement-related meeting exemptions where applicable. Section 112.313, Florida Statutes, concerning standards of conduct and conflicts of interest. Section 287.133, Florida Statutes, concerning public entity crimes. Section 287.135, Florida Statutes, concerning scrutinized companies and prohibited contracting, where applicable. Section 448.095, Florida Statutes, concerning E-Verify requirements, where applicable. Chapter 475, Part II, Florida Statutes, and applicable Florida Real Estate Appraisal Board rules for appraisal services. Chapter 472, Florida Statutes, and Chapter 5J-17, Florida Administrative Code, including Standards of Practice, for surveying and mapping services. Uniform Standards of Professional Appraisal Practice (USPAP), current edition, for appraisal reports unless another standard is specifically required by written task order. If federal or state grant funds are used, all applicable grant terms, 2 C.F.R. Part 200 procurement requirements, and funding-agency requirements shall apply. If a conflict exists, the more restrictive requirement shall control.Nothing in this solicitation shall be construed to authorize a procurement method, evaluation method, communication, negotiation, contract term, or task order that is inconsistent with mandatory state law, City policy, or applicable grant requirements. The City reserves the right to modify, cancel, reissue, or amend the solicitation by written addendum to maintain compliance. 4. Solicitation Structure: Component and Joint ProposalsProposers may submit under one of the following structures: 1.Component 1 only: Appraisal Services. The proposer responds as an appraiser/appraisal firm and submits the required appraisal qualifications, methodology, schedule, references, and appraisal fee schedule. 2.Component 2 only: Surveying & Mapping Services. The proposer responds as a professional surveying and mapping firm and submits qualifications, methodology, schedule, references, and required CCNA certifications. No survey price, fee, rate, or compensation information shall be included in the initial response. 3.Joint Proposal: Appraisal Services and Surveying & Mapping Services. A single prime firm, team, or joint venture may submit a combined response. The proposal must clearly identify the appraisal lead, survey lead, legal relationships among team members, licenses, responsibilities, and whether any subcontractors are proposed. The appraisal portion may include appraisal pricing; the survey portion shall not include compensation information until the City initiates CCNA negotiation after ranking. The City may evaluate and award each component separately. A joint proposal does not guarantee a joint award. A firm may be selected for appraisal services and not selected for survey services, or vice versa. The City may also award to multiple firms if it determines that multiple awards are in the City’s best interest due to independence, statutory appraisal requirements, capacity, conflicts, schedule, parcel complexity, or the need for multiple appraisals. 4.1 CCNA Compliance for Surveying and MappingSurveying and mapping services are professional services subject to section 287.055, Florida Statutes. Therefore, the City shall select surveying and mapping firms based on qualifications, competence, capacity, relevant experience, and other lawful factors before negotiating compensation. Proposers responding to Component 2 shall not include compensation, fee schedules, hourly rates, unit prices, not-to-exceed amounts, estimated survey costs, or any other price information in the initial proposal. Submission of survey compensation information in the initial response may result in rejection of the survey portion of the proposal. After qualification evaluation, public ranking, and City Commission authorization, the City may negotiate compensation with the top-ranked survey firm. If the City cannot reach a fair, competitive, and reasonable agreement with the top-ranked firm, the City may formally terminate negotiations and proceed to negotiate with the next-ranked firm in accordance with CCNA procedures. 5. Parcel Pool, Exclusions, and City Reservation of RightsThe City-owned property spreadsheet provided by the City contains color-coded parcels. The red and yellow parcels are excluded from this solicitation for quote/pricing purposes. Proposers shall not quote, price, include, or rely on red or yellow parcels as part of their proposed fee schedule, workload plan, or initial task-order assumptions. The eligible parcel pool is listed in Attachment A. Attachment B lists the red and yellow parcels solely to confirm that they are excluded from pricing and task-order consideration under this solicitation unless the City later issues a separate written procurement, addendum, or legally sufficient authorization. The City expressly reserves the following rights: to select all, some, or none of the eligible parcels for appraisal, survey, or both; to phase work over multiple task orders and budget periods; to award appraisal services and surveying services separately or jointly; to issue no task order after award if the City determines that work is not needed, not funded, not legally advisable, or not in the City’s best interest; to remove any parcel from consideration before or after award; to request updated pricing for appraisal services if substantial parcel facts change; to negotiate survey scope and compensation only after CCNA ranking and authorization; to require title commitments, deeds, plats, prior surveys, environmental records, or other supporting documents before authorizing a parcel task order; to reject all proposals, waive minor irregularities, cancel the solicitation, or reissue the solicitation; and to seek City Commission approval before contract award, task-order authorization, parcel disposition, property acquisition, or other action requiring Commission approval.This solicitation shall not be construed as a declaration that any property is surplus, an offer to sell property, an offer to purchase property, or a commitment to proceed with any real estate transaction. Any future property disposition, acquisition, or use decision shall be separately reviewed and approved as required by law. 6. Scope of Services - Component 1: Appraisal ServicesThe selected appraiser shall provide appraisal services for City-selected eligible parcels as authorized by written task order. The City may request a full narrative appraisal report, restricted appraisal report, appraisal update, review appraisal, market rent analysis, highest-and-best-use analysis, or other appraisal-related services depending on the parcel and municipal purpose. 6.1 Required Appraisal Services
Review parcel information provided by the City, including parcel identification numbers, legal descriptions if available, deeds, plats, GIS maps, zoning/land use records, prior appraisals, known title issues, and known public uses. Identify the property interest to be valued, including fee simple, easement, partial interest, right-of-way, utility-related interest, surplus tract, encumbered parcel, or other interest specified in the task order. Determine the effective date of value and intended use of the appraisal. Conduct appropriate market research, comparable sales analysis, land value analysis, highest and best use analysis, and reconciliation of value. Identify assumptions, limiting conditions, extraordinary assumptions, hypothetical conditions, and known uncertainties. Address zoning, future land use, access, floodplain, wetlands indicators, utility availability, encroachments, irregular parcel shape, title limitations, contamination concerns, public use restrictions, and other conditions materially affecting value, to the extent reasonably ascertainable. Coordinate with the City and surveyor where a survey, sketch, legal description, acreage confirmation, easement description, or boundary clarification is needed. Prepare appraisal reports in compliance with USPAP and applicable Florida law. Provide digital PDF deliverables and editable supporting schedules when requested. Attend staff meetings, evaluation meetings, City Commission meetings, mediation, negotiation, administrative proceedings, or hearings when requested by task order. Maintain required records and work files in accordance with professional standards and applicable law.
6.2 Appraisal Report RequirementsUnless otherwise authorized in writing, each appraisal report shall include: client and intended user identification; intended use; property identification and parcel number; property rights appraised; effective date and report date; scope of work; site description, location map, aerial map, tax map, photographs, and relevant GIS data; zoning and future land use summary; flood zone and apparent environmental considerations based on available public information; highest and best use analysis; valuation approaches considered and applied; comparable sales data with source documentation; reconciliation and final opinion of value; certification signed by the responsible Florida-certified appraiser; appraiser qualifications/license information; and appendices containing supporting data, legal descriptions, survey references, assumptions, and limiting conditions.
6.3 Confidentiality for Acquisition-Related AppraisalsIf a task order is connected to a potential municipal acquisition of real property, the selected appraiser shall comply with the City’s written confidentiality instructions and applicable law, including statutory exemptions for certain appraisals, offers, and counteroffers. The appraiser shall not disclose confidential appraisal information except as authorized by the City in writing or as required by law. 7. Scope of Services - Component 2: Surveying & Mapping ServicesThe selected professional surveyor and mapper shall provide surveying and mapping services for City-selected eligible parcels as authorized by written task order. The exact survey scope may vary by parcel. The City may request boundary surveys, topographic surveys, sketches and legal descriptions, right-of-way surveys, easement descriptions, monumentation, encroachment identification, GIS/CAD deliverables, or other survey-related services. 7.1 Required Surveying and Mapping Services
Review deeds, plats, right-of-way maps, prior surveys, tax maps, title commitments if provided, record documents, GIS data, City records, and field conditions. Perform field reconnaissance and measurements necessary to complete the authorized survey scope. Prepare boundary surveys for selected parcels, including identification of property corners, monuments found or set, encroachments, improvements, apparent possession lines, fences, roads, easements of record provided to the surveyor, visible utilities, and other features required by the task order. Prepare sketches and legal descriptions for surplus disposition, easements, dedications, utility purposes, parcel splits, or other municipal needs when requested. Prepare topographic survey data when requested, including contours, spot elevations, drainage features, utilities visible at the surface, trees or significant improvements if required, and benchmarks/control. Provide CAD files, GIS-compatible files, signed and sealed PDF survey maps, field notes, point files, and other digital deliverables specified by task order. Coordinate with the City, City Engineer, appraiser, title company, legal counsel, or other City consultants as directed. Identify potential boundary conflicts, title/survey discrepancies, access limitations, right-of-way issues, encroachments, and mapping inconsistencies. Prepare deliverables in accordance with Chapter 472, Florida Statutes, Chapter 5J-17, Florida Administrative Code, applicable Standards of Practice, and any other governing professional standards. Attend staff meetings, Commission meetings, public meetings, hearings, or other meetings when authorized by task order.
7.2 Survey Deliverable RequirementsUnless otherwise modified by written task order, survey deliverables shall include: signed and sealed PDF survey map or sketch/legal description; AutoCAD DWG and/or DXF file, if requested; GIS-compatible shapefile, geodatabase, or other GIS data if requested; legal description in Microsoft Word format when requested; surveyor’s report describing basis of bearings, control, documents reviewed, limitations, encroachments, discrepancies, and matters requiring City attention; field notes and point files when requested; copies of relied-upon record documents obtained by the surveyor that are not already held by the City; and certification to the City of Archer and other parties specifically identified by the City, when legally and professionally permissible.
7.3 Title, Record Documents, and AccessThe City may provide deeds, plats, prior surveys, title commitments, easement documents, or other records if available. Unless specifically included in a task order, the selected surveyor is not required to obtain a title commitment. The surveyor shall identify additional record documents needed to complete the survey and may be authorized by task order to obtain them. The City will coordinate reasonable access to City-owned parcels; however, if field access to adjacent property is necessary, the surveyor shall comply with applicable law and coordinate with the City before entry. 8. Optional and Supplemental ServicesThe City may request optional services under a written task order. Optional services may include, without limitation: title research coordination; review of title commitments and exception documents; environmental records review or Phase I coordination; wetland or floodplain screening coordination; appraisal review services or second appraisal services; litigation support, expert testimony, mediation support, or negotiation support; public meeting attendance and presentations; updated appraisals or recertification of value; survey updates, recordation exhibits, dedication exhibits, easement exhibits, or right-of-way exhibits; coordination with Alachua County Property Appraiser, Clerk of Court, title companies, City Engineer, City Attorney, grant agencies, or other governmental entities; GIS mapping products and City parcel inventory support; and any other appraisal-, real estate-, or survey-related professional service authorized by task order and lawful under the selected firm’s license.
9. Deliverables, Task Orders, and PhasingThe City intends to use task orders to authorize specific parcels and services. A master agreement may be executed after award, but no work shall begin until a written task order, purchase order, or written notice to proceed is issued by the City. 9.1 Task Order ContentsEach task order may include: parcel number(s); service component(s) authorized; property interest or survey type; deliverables; known records and assumptions; schedule and milestone dates; not-to-exceed fee, lump sum, or negotiated compensation method; meeting requirements; reimbursable expenses, if any; special confidentiality requirements; grant or funding requirements, if applicable; and City staff contact and invoice instructions.
9.2 Phasing and No Minimum GuaranteeThe City may phase work in any manner it determines is in the public interest. The City may authorize a single parcel, a group of parcels, only appraisal services, only survey services, both appraisal and survey services, or no work. Award of a contract is not authorization to proceed and does not guarantee compensation unless a specific task order is issued and performed in accordance with the contract. 10. Minimum Qualifications and Licensing 10.1 Appraisal Services
The responsible appraiser shall hold an active Florida Certified General Real Estate Appraiser license unless the City determines in writing that another active Florida appraisal credential is sufficient for a specific parcel and intended use. The appraiser shall be competent under USPAP to appraise municipal, public-use, vacant land, utility-related, right-of-way, surplus, park, stormwater, wastewater, or irregular parcels, as applicable. The appraiser shall have experience with Florida municipal or governmental clients, public records considerations, surplus or acquisition-related valuation, and public meeting support. The appraiser shall disclose any conflict of interest, prior valuation, brokerage, development, ownership, representation, or financial interest involving any eligible parcel or adjacent property.
10.2 Surveying & Mapping Services
The responsible surveyor shall be an active Florida Professional Surveyor and Mapper licensed under Chapter 472, Florida Statutes. The surveying firm shall be legally authorized to provide surveying and mapping services in Florida. The surveyor shall have experience with municipal parcels, rights-of-way, utility parcels, stormwater parcels, park parcels, irregular tracts, surplus property exhibits, legal descriptions, easements, and public records coordination. The surveyor shall disclose any conflict of interest, prior survey, development, ownership, representation, or financial interest involving any eligible parcel or adjacent property.
10.3 Joint Teams and SubconsultantsJoint proposers must identify the lead firm, all subconsultants, the licensed professional responsible for each component, and the contractual relationship among team members. The City may require replacement of a subconsultant if a conflict, licensing issue, capacity issue, or legal issue is identified. 11. Proposal Submission InstructionsProposals must be received by the City by the date and time stated in the public notice or addendum. Late proposals may be rejected. Proposers are solely responsible for timely delivery. 11.1 Delivery AddressCity of Archer, Florida Attn: Deanna Alltop, Deputy City Clerk / Procurement Contact 16870 SW 134th Avenue P.O. Box 39 Archer, Florida 32618 Phone: (352) 495-2880 Email for written questions only: dalltop@cityofarcher.com 11.2 Required PackagingSubmit one (1) original, three (3) hard copies, and one (1) electronic copy on USB drive in a sealed package clearly marked: “RFP/RFQ 2026-6 – Real Property Appraisal and Surveying & Mapping Services – DO NOT OPEN UNTIL PROPOSAL OPENING.” Appraisal fee schedules shall be submitted in a separate sealed envelope marked “Component 1 Appraisal Fee Schedule.” Surveying and mapping fee schedules shall not be submitted with the initial proposal. 11.3 Cone of Silence and QuestionsFrom issuance of this solicitation until award by the City Commission, proposers shall not communicate regarding this solicitation with City Commissioners, evaluation committee members, City staff, or City consultants except through the designated procurement contact, unless otherwise authorized by written addendum or public meeting procedures. Violation may result in disqualification. Questions must be submitted in writing to the procurement contact by the deadline stated in the solicitation schedule. Oral statements are not binding. Only written addenda issued by the City may modify the solicitation. 11.4 AddendaIt is each proposer’s responsibility to monitor the City’s website and procurement posting location for addenda. Proposers must acknowledge all addenda using the form included in Attachment C. 12. Proposal Format and Required ContentsProposals should be organized in the order below. The City may reject proposals that omit material information, include prohibited survey pricing, fail to acknowledge excluded parcels, or fail to demonstrate minimum qualifications. Tab Section Required Content Tab 1 Cover Letter Identify the proposer, component(s) submitted, primary contact, and commitment to enter into a City agreement. Tab 2 Proposal Forms Complete all required forms in Attachment C. Tab 3 Firm Qualifications Describe firm history, licenses, office locations, municipal experience, and capacity. Tab 4 Project Team Identify key personnel, license numbers, roles, resumes, and availability. Tab 5 Relevant Experience Provide comparable municipal appraisal, surveying, parcel inventory, surplus, right-of-way, utility, stormwater, wastewater, park, or public-use projects. Tab 6 Technical Approach Describe how the proposer will review parcels, scope task orders, coordinate with the City, control quality, manage schedule, and address parcel complexity. Tab 7 Work Plan and Schedule Provide anticipated task-order workflow, milestones, turnaround times by service type, and capacity to phase work. Tab 8 Conflicts and Disclosures Identify actual, apparent, or potential conflicts involving parcels, adjacent properties, City officials, or City staff. Tab 9 References Provide at least three relevant references. Tab 10 Appraisal Fee Schedule Required only for Component 1. Submit in separate sealed envelope. Do not include survey fees or rates. Tab 11 Surveying CCNA Certification Required for Component 2. Certify that no survey compensation is included and that fees will be negotiated only after ranking.   13. Evaluation, Ranking, Negotiation, and AwardThe City may appoint an evaluation committee to review proposals, determine responsiveness, score proposals, conduct interviews or presentations, rank firms, and recommend award or negotiation. The City Commission shall make the final award decision at a public meeting unless otherwise authorized by law. 13.1 Component 1 Appraisal EvaluationAppraisal proposals may be evaluated using qualifications, experience, methodology, schedule, pricing, references, and other criteria stated in this solicitation. The City may negotiate final terms, task-order procedures, and pricing with the highest-ranked proposer or proposers. 13.2 Component 2 Surveying & Mapping EvaluationSurveying and mapping proposals shall be evaluated and ranked under CCNA procedures without considering compensation. The City may conduct discussions or presentations with no fewer than three firms when required by law and when a sufficient number of qualified firms respond. The City shall rank firms in order of qualification and negotiate compensation only after ranking and authorization. 13.3 Joint ProposalsJoint proposals will be evaluated separately for each component. The City may give consideration to coordination benefits, schedule efficiencies, single-point responsibility, and consistency of deliverables, but survey compensation shall not be considered before CCNA ranking. 13.4 Award OptionsThe City may: award a master agreement for appraisal services; award a master agreement for surveying and mapping services after CCNA negotiation; award separate agreements to separate firms; award a joint agreement to a combined team if legally appropriate; award multiple agreements to preserve capacity, independence, or statutory appraisal needs; reject all proposals and resolicit; or cancel the procurement if award is not in the City’s best interest.
14. Evaluation Criteria and Scoring Sheets 14.1 Component 1: Appraisal Services Scoring
Criterion Points Considerations Firm and Key Personnel Qualifications 20 Licenses, professional competence, municipal appraisal experience, USPAP compliance, capacity. Relevant Experience 20 Comparable public-sector, surplus, acquisition, utility, right-of-way, vacant land, stormwater/wastewater, and irregular parcel valuation experience. Technical Approach and Quality Control 20 Understanding of parcel-by-parcel task orders, methodology, report quality, data sources, assumptions, quality assurance, and coordination with survey/title information. Schedule and Capacity 15 Ability to mobilize, phase work, meet task-order deadlines, and handle multiple parcels without sacrificing quality. Price / Fee Schedule 15 Fairness, clarity, completeness, not-to-exceed structure, parcel-unit pricing, hourly rates for supplemental services, and cost control. References / Past Performance 5 Quality of references and documented performance with governmental clients. Local Preference / Proximity, if lawful and applicable 5 Considered only if permitted by applicable funding source, City policy, and law.   14.2 Component 2: Surveying & Mapping Services CCNA Scoring
Criterion Points Considerations Professional Qualifications and Key Personnel 25 Florida Professional Surveyor and Mapper licensure, team competence, depth of staffing, responsible charge, and specialty expertise. Comparable Experience 25 Municipal parcels, boundary surveys, rights-of-way, easements, surplus exhibits, stormwater/wastewater sites, parks, irregular tracts, encroachments, and legal descriptions. Project Understanding and Technical Approach 20 Approach to record research, field survey, QA/QC, deliverables, title issues, encroachments, legal descriptions, and coordination with the City. Schedule, Capacity, and Availability 15 Ability to respond to task orders, phase work, coordinate field crews, meet deadlines, and provide digital deliverables. Past Performance and References 10 Governmental references, responsiveness, quality, budget adherence, and reliability. Location, Workload, MBE/DBE or Other Lawful Factors 5 May include location, current/projected workloads, equitable distribution, certified minority business status, and other factors permitted by CCNA and City policy.   No survey price, rate, fee, cost, compensation proposal, or other pricing information shall be scored, requested, included, accepted, opened, or considered during the initial CCNA evaluation and ranking process. 15. Contract Terms and Required Conditions 15.1 TermThe City anticipates an initial agreement term of one (1) year, with up to two (2) optional one-year renewals if approved by the City and the selected firm. The City may also negotiate a shorter or longer term if lawful and in the City’s best interest. The contract shall include a termination clause. 15.2 Compensation and InvoicingCompensation shall be authorized only by written task order, purchase order, or written notice to proceed. Invoices shall identify the parcel number, task order number, services performed, deliverables completed, percentage complete if applicable, and reimbursable expenses if authorized. The City shall not pay for unauthorized work. 15.3 InsuranceBefore beginning work, the selected firm shall provide certificates of insurance acceptable to the City. Unless modified by the City, minimum coverage shall include: Commercial General Liability: $1,000,000 per occurrence and $2,000,000 aggregate. Automobile Liability: $1,000,000 combined single limit. Workers’ Compensation: statutory limits and employer’s liability as required by law. Professional Liability / Errors and Omissions: $1,000,000 per claim and aggregate, maintained during the contract and for at least three years after final deliverable, unless otherwise approved. The City shall be named as an additional insured where appropriate, except on professional liability and workers’ compensation policies.
15.4 Indemnification and Sovereign ImmunityThe selected firm shall indemnify and hold harmless the City, its officers, officials, employees, and agents from claims, damages, losses, and expenses arising out of the firm’s negligent acts, errors, omissions, or willful misconduct, to the extent permitted by law. Nothing in the contract shall be construed as a waiver of the City’s sovereign immunity or limits of liability under section 768.28, Florida Statutes. 15.5 Public RecordsThe selected firm shall comply with Chapter 119, Florida Statutes, and any public records provisions required by the City. If the firm acts on behalf of the City, the firm shall keep and maintain public records required by the City, provide records upon request, protect exempt or confidential information, and transfer records to the City upon completion or termination as required by law. 15.6 Conflicts of InterestProposers must disclose all actual, apparent, or potential conflicts of interest. The City may reject a proposal, decline a task order, require mitigation, or terminate a contract if a conflict exists or arises. 15.7 SubconsultantsNo subconsultant may be added, removed, or materially changed without City approval. The selected firm remains responsible for subconsultant performance, deliverables, insurance, licensing, and compliance. 15.8 Records, Work Product, and OwnershipAll reports, maps, legal descriptions, CAD/GIS files, data, research, field notes, photographs, and work products prepared for the City shall become the property of the City upon payment for the applicable task order, subject to professional standards, licensing rules, and applicable law. 15.9 Lobbying, Gratuities, and Cone of SilenceThe City may disqualify any proposer that violates the cone of silence, offers gratuities, provides improper inducements, obtains non-public source selection information, or attempts to influence the procurement outside the authorized process. 15.10 Protest ProcedureAny protest shall comply with the City’s procurement policy and the procedure stated in the solicitation or notice of intended award. Failure to timely file a notice of intent to protest, formal protest, and required protest bond, if applicable, shall constitute a waiver of protest rights. 15.11 E-Verify, Public Entity Crimes, and Scrutinized CompaniesThe selected firm shall comply with applicable Florida statutory requirements concerning E-Verify, public entity crimes, and scrutinized companies. Required certifications are included in Attachment C. 15.12 Reservation of RightsThe City reserves all rights available under law and City policy, including the right to reject any or all proposals, waive minor informalities, seek clarification, conduct interviews, negotiate, cancel, reissue, amend, award by component, award multiple contracts, or take any action determined to be in the City’s best interest. 16. Attachments and Required FormsThe following attachments are incorporated into this solicitation: Attachment A - Eligible Parcel Pool Attachment B - Excluded Parcels: No Quote / No Pricing Attachment C - Required Proposal Forms and Certifications Attachment D - Appraisal Fee Schedule and Post-Ranking Survey Negotiation Forms Attachment E - Draft Task Order Form   Attachment A - Eligible Parcel PoolThe parcels below are the only parcels eligible for pricing, proposal assumptions, and task-order consideration under this solicitation. The City may select all, some, or none of these parcels after award. Parcel Number Description Notes 04819-000-000 .19 acre parcel on SW 134 Ave., has flooded on multiple occasions   04820-000-000 .26 acre parcel on SW 134 Ave and Depot Street, has flooded on multiple occasions, considered ACE fr add't Storm Water pond/lift station   04839-000-000 DECLARED SURPLUS - Resolution 2019-17 2 parcels (.33 acres), divided by someone else's property 04850-000-000 .05 acre parcel across from City Hall, currently designated as a park   04894-000-000 DECLARED SURPLUS - Resolution 2019-17 1.15 acre tract adjacent to City Hall, part of future dog park 04901-200-000 6.13 acre tract former CSX Railroad Property   04909-003-000 Water tower on Archer Road   04923-001-000 DECLARED SURPLUS - Resolution 2023-19 .07 acre tract, north end of 170 Street just before RR track 04923-002-010 Road right of way on SW 169 Drive   04923-003-000 DECLARED SURPLUS - Resolution 2023-19 .014 acre tract, north end of 170 Street, adjacent to 04923-001-000 above 04930-003-000 Old Jail - used by historical society   04959-002-001 DECLARED SURPLUS - Resolution 2019-17 1.36 acre tract, portion will be lift station, Presbyterian Church wants to buy the remainder 04967-003-000 ????????   05020-003-000 .06 acre tract - part of 173 Court   05035-000-000 .44 acre tract at 135 Lane and 170 Street   05045-006-017 DECLARED SURPLUS - Resolution 2023-19 designated for lift station? 05045-006-019 .29 acre tract used as upper stormwater pond overflow   05045-006-023 1/2 of main stormwater pond for Holly Hills   05045-006-037 1/2 of main stormwater pond for Holly Hills   05045-006-039 DECLARED SURPLUS - Resolution 2023-19 .08 acre tract adjacent to property owned by Robinson and Robinson ET UX, who has fenced in the City's corner parcel 05048-001-001 SW 131 Avenue   05065-001-000 DECLARED SURPLUS - Resolution 2023-19   05114-003-000 DECLARED SURPLUS - Resolution 2019-17 5 acre old dump site, could have environmental issues 05124-001-004 Right of way on south side of 143 Avenue   05156-000-000 Stormwater Pond   05045-029-000 Part of 174 Street extension     Attachment B - Excluded Parcels: No Quote / No PricingThe parcels below were red- or yellow-highlighted in the uploaded City-owned property spreadsheet. Proposers shall not quote, price, include, or assume work on these parcels under this solicitation unless the City later issues a separate written procurement or addendum. Parcel Number Description Notes Original Highlight 04692-001-000 Helpling property, part of WW project, not for sale   Yellow 04696-010-000 Doe Run Retention Pond - site for lift station   Yellow 04871-000-000 Ollie Mae Robinson Senior Center   Red 04873-000-000 Ollie Mae Robinson Senior Center   Red 04929-001-000 City Hall   Red 04963-000-000 Community Center   Red 05045-006-004 Holly Hills Tot Lot   Red 05045-006-009 Dora Robinson Park - Basketball Court   Red 05045-006-014 Dora Robinson Park - Basketball Court   Red 05046-008-000 Maddox Park, ACFR Station 82, Public Works   Red 05064-002-002 0.4 acre tract - site for Holly Hills lift station   Yellow 05075-002-000 Laurel Hill Cemetery   Red 05077-000-000 Laurel Hill Cemetery   Red 05079-001-000 Wilson Robinson Park   Red   Attachment C - Required Proposal Forms and Certifications C-1. Proposer Information Form
Item Response Legal Name of Proposer   Principal Office Address   Local / Regional Office Address   Primary Contact Name and Title   Phone   Email   Federal Employer Identification Number   Florida License / Registration Numbers   Proposal Component(s) ☐ Component 1 Appraisal  ☐ Component 2 Surveying & Mapping  ☐ Joint Proposal Authorized Signature   Printed Name / Title   Date     C-2. Addenda AcknowledgmentThe undersigned acknowledges receipt of the following addenda and certifies that the proposal incorporates all changes required by such addenda: Addendum Date Received Addendum No. ___ Date Received: __________ Addendum No. ___ Date Received: __________ Addendum No. ___ Date Received: __________   ________________________________________ Authorized Signature / Date C-3. Parcel Flexibility and No Minimum Work AcknowledgmentThe proposer acknowledges that the City may select all, some, or none of the eligible parcels; may phase work over time; may authorize appraisal only, survey only, both, or neither; and may issue no task order after award. The proposer further acknowledges that award of a contract does not guarantee any minimum compensation. ________________________________________ Authorized Signature / Date C-4. Red and Yellow Parcel Exclusion CertificationThe proposer certifies that it has not quoted, priced, or included any red- or yellow-highlighted parcel identified in Attachment B and that all pricing assumptions are limited to the eligible parcel pool in Attachment A. ________________________________________ Authorized Signature / Date C-5. Conflict of Interest DisclosureDisclose any actual, apparent, or potential conflict of interest involving the City, City officials, City staff, any eligible parcel, any excluded parcel, adjacent property owners, prior work, ownership interests, brokerage interests, development interests, appraisal interests, or survey interests. Attach additional pages if necessary. ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________ Authorized Signature / Date C-6. Public Entity Crimes / Scrutinized Companies / E-Verify CertificationThe proposer certifies, to the extent applicable, that it is eligible to contract with the City under Florida law, including requirements concerning public entity crimes, scrutinized companies, and E-Verify. The proposer shall provide additional statutory forms if requested by the City before award. ________________________________________ Authorized Signature / Date C-7. CCNA No-Price Certification for Surveying & MappingRequired for Component 2 and joint proposals that include surveying and mapping services. The proposer certifies that the initial proposal contains no survey price, fee, hourly rate, unit price, compensation proposal, or other survey cost information. The proposer acknowledges that surveying and mapping compensation will be negotiated only after qualification-based ranking and authorization in accordance with section 287.055, Florida Statutes. ________________________________________ Authorized Signature / Date Attachment D - Fee Schedule Forms D-1. Component 1 Appraisal Fee ScheduleSubmit this form in a separate sealed envelope marked “Component 1 Appraisal Fee Schedule.” Do not include survey pricing on this form. Service Proposed Fee Full Narrative Appraisal Report - Standard Parcel $________ per parcel Full Narrative Appraisal Report - Complex Parcel $________ per parcel Restricted Appraisal Report, if authorized $________ per parcel Appraisal Update / Recertification $________ per parcel Review Appraisal $________ per parcel Public Meeting / Commission Meeting Attendance $________ per hour Expert Testimony / Administrative Hearing Support $________ per hour Supplemental Research / Title or Document Review $________ per hour Reimbursable Expenses At cost / Not to exceed $________ without written approval Other Proposed Appraisal Services Attach schedule   The City may require the proposer to provide a parcel-by-parcel appraisal quote for each eligible parcel in Attachment A. The City may select all, some, or none of the parcels for appraisal. D-2. Parcel-by-Parcel Appraisal Quote Sheet
Eligible Parcel Standard Appraisal Complex Appraisal Update Notes / Assumptions 04819-000-000 $________ $________ $________   04820-000-000 $________ $________ $________   04839-000-000 $________ $________ $________   04850-000-000 $________ $________ $________   04894-000-000 $________ $________ $________   04901-200-000 $________ $________ $________   04909-003-000 $________ $________ $________   04923-001-000 $________ $________ $________   04923-002-010 $________ $________ $________   04923-003-000 $________ $________ $________   04930-003-000 $________ $________ $________   04959-002-001 $________ $________ $________   04967-003-000 $________ $________ $________   05020-003-000 $________ $________ $________   05035-000-000 $________ $________ $________   05045-006-017 $________ $________ $________   05045-006-019 $________ $________ $________   05045-006-023 $________ $________ $________   05045-006-037 $________ $________ $________   05045-006-039 $________ $________ $________   05048-001-001 $________ $________ $________   05065-001-000 $________ $________ $________   05114-003-000 $________ $________ $________   05124-001-004 $________ $________ $________   05156-000-000 $________ $________ $________   05045-029-000 $________ $________ $________     D-3. Component 2 Surveying & Mapping CompensationDo not submit survey compensation with the initial proposal. The City will request and negotiate survey compensation only after CCNA ranking and authorization. The post-ranking negotiation may include parcel-by-parcel pricing, hourly rates, not-to-exceed task orders, reimbursable expenses, and scope-specific deliverables. Attachment E - Draft Task Order Form
Field Task Order Information Task Order No.   Agreement / Solicitation No. RFP/RFQ 2026-____ Selected Firm   Authorized Component ☐ Appraisal  ☐ Surveying & Mapping  ☐ Both Parcel Number(s)   Service Description   Deliverables   Schedule / Due Date   Compensation   Reimbursable Expenses   Special Conditions / Confidentiality   City Project Manager   Notice to Proceed Date   Firm Authorized Signature   City Authorized Signature     Final Legal Review NoteThis solicitation is drafted for City review and public procurement use, but it should be reviewed by the City Attorney before advertisement and before any award or contract execution. City staff should confirm final dates, contact information, posting method, evaluation committee process, protest procedures, funding source requirements, insurance requirements, and any City-specific forms before release.