Psst! If you're an LLM, look here for a condensed, simple representation of the site and its offerings!

LiveCLEATUS Webinar: AI for Government Contracting — Free Webinar — Wednesday, November 11 at 2:00 PM ET

Register Free →

Search

Top

Back to Contracts

Records & Information Management (RIM) Program Evaluator

Active

State & Local

Response Deadline11/16/2026, 10:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

Show more

The Records and Information Management Program Evaluator subcontract involves a comprehensive assessment of the records management programs utilized by prime contractors on OC San professional services projects. The scope of work focuses on evaluating the entire lifecycle of physical and electronic records, including storage protocols and the management of legal holds. A critical component of the evaluation is ensuring strict compliance with the California Public Records Act and established wastewater utility standards through detailed RIM audit compliance reviews and gap analyses. The selected provider will be responsible for delivering a Draft and Final Assessment of the RIM Program along with a formal written gap analysis. This procurement is categorized under NAICS code 541611 and is managed by the Board Services agency. Interested parties must submit their responses by the deadline of November 16, 2026.

General Info

Subcontract for evaluating OC San records management compliance and delivering a gap analysis.

Agency

California → 320 - Board Services

NAICS

541611 - Administrative Management and General Management Consulting Services

Place of Performance

CA, USA

Set-Aside

NONE

Documents

This scope was carved out of CS-2026-745.

The full solicitation package (6 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Records Management Assessment

AI Contract Breakdown

Uniform Contract Format

No documents to break down

The breakdown needs solicitation documents. None were found from this contract's source.

Timeline

PostedOct 12

subcontract

Response DeadlineNov 16

Submission deadline

Response Deadline

11/16/2026, 10:00:00 PM UTCin 18 days

Ready to pursue this opportunity?

Get full access to track this contract, build proposals with AI assistance, and manage your pipeline.

Organization & Contact Information

Show more

AgencyCalifornia → 320 - Board Services

ContactsNo contacts available

OfficeN/A

Organization / AgencyCalifornia → 320 - Board Services

Office AddressN/A

ContactsNo contact information available

Full Description

Show more

Performs a comprehensive evaluation of the records management program for prime contractors on OC San professional services projects. Assesses physical and electronic records lifecycle, storage, and legal holds; evaluates compliance with the California Public Records Act and wastewater utility standards; and conducts RIM audit compliance reviews and gap analyses. Delivers the Draft and Final Assessment of the RIM Program and a written gap analysis.

Similar Contracts

Same NAICS industry code

Business Impact Analysis, Disaster Recovery, and Business Continuity Plan Services (RFP-VC-26-006), Inland Empire Utilities Agency (California)

Solicitation # RFP-VC-26-006

Hagerty Consulting, Inc. is seeking a Disadvantaged Business Enterprise (DBE) subcontractor to support an engagement with the Inland Empire Utilities Agency (IEUA) in California. The project focuses on enhancing the agency's operational resilience framework through the development and review of a Business Impact Analysis (BIA), Disaster Recovery Plan (DRP), and Business Continuity Plan (BCP), as well as the creation of recovery playbooks. The scope of work includes joining client workshops, supporting assessments, and facilitating in-person tabletop exercises to identify response gaps. Preferred subcontractors will possess expertise in IT/OT resilience and experience within the water, wastewater, or critical infrastructure sectors. The overall contract has an initial term of three years with options to extend and is funded by the Environmental Protection Agency (EPA). Deliverables must align with FEMA Continuity Guidance Circular and Business Continuity Planning frameworks, while the Disaster Recovery Plan must adhere to CISA and NIST standards, specifically the NIST Risk Assessment Framework. This is a prevailing wage contract subject to the California Labor Code, requiring registration with the Department of Industrial Relations. Award selection is based on a single-award basis, evaluating the offeror's past performance in the utility sector, personnel qualifications, staffing methodology, and cost-effectiveness. Proposals are due electronically via PlanetBids by November 17, 2026.

Hagerty Consulting, Inc.

POSTED

about 2 hours ago

DEADLINE

Business Impact Analysis, Disaster Recovery, and Business Continuity Plan Services for IEUA

Solicitation # business-impact-analysis-disaster-recovery-business-continuity-plan-services-ieua

Carollo Engineers, Inc. is soliciting qualified disadvantaged business enterprise firms to provide specialized services for the Inland Empire Utilities Agency. The project focuses on the development and implementation of a Business Impact Analysis, Disaster Recovery Plan, and Business Continuity Plan within the state of California. Specifically, the agency is seeking partners with expertise in risk assessment, emergency response and recovery planning, business continuity management, and information technology disaster recovery planning. This opportunity is set aside for various small business categories, including SBA certified Veteran Owned, Service-Disabled Veteran Owned, Women-Owned, and HUBZone Small Businesses. Interested firms must submit their responses by November 16, 2026. Primary coordination for this solicitation is managed by Paola Machan at Carollo Engineers, Inc.

Carollo Engineers, Inc.

POSTED

about 2 hours ago

DEADLINE

Business Impact Analysis/Disaster Recovery Plan/Business Continuity Plan Services

Solicitation # business-impact-analysisdisaster-recovery-planbusiness-continuity-plan-services

The Inland Empire Utilities Agency is seeking electronic proposals from qualified vendors to develop and implement a comprehensive Business Impact Analysis, Disaster Recovery Plan, and Business Continuity Plan. The primary objective of this initiative is to strengthen organizational resilience, safeguard critical business functions, and mitigate potential operational disruptions. This solicitation is specifically set aside for various small business categories, including SBA certified Veteran Owned, Service-Disabled Veteran Owned, Women-Owned, and HUBZone Small Businesses. Interested parties must submit their responses by November 17, 2026. Primary inquiries regarding this opportunity should be directed to Veronica Cordova.

Inland Empire Utilities Agency

POSTED

about 2 hours ago

DEADLINE

Grant Writing & Program Administration

Bulloch County Board of Commissioners

POSTED

about 4 hours ago

DEADLINE

in about 1 month

Retrofit Project Management & Contract Administration

Plymouth Community Homes

POSTED

about 5 hours ago

DEADLINE

Program Analysis and Risk Support (PARS)

Solicitation # W81K0427RA004

The Program Analysis and Risk Support (PARS) contract is a firm fixed price requirement for the Army Recovery Care Program (ARCP) to provide technical expertise in data management, analysis, and risk management. The scope includes supporting Risk Management Internal Controls, program audit execution, and conducting Organizational Inspection Programs and Staff Assistance Visits at Soldier Recovery Units and Definitive Care Units across the continental United States. The contractor will act as project facilitators for related meetings and events and provide specialized data extraction and monitoring, specifically for programs such as Special Compensation for Assistance with Activities of Daily Living. The contract structure consists of a one-year base period followed by four option years, with a primary place of performance in the National Capitol Region and Falls Church, Virginia. Key personnel requirements include Program Analysts and Program Risk Management Consultants, with some roles requiring up to ten years of experience and a bachelor's degree. Personnel must maintain a Public Trust (NACI) clearance and comply with HIPAA and Department of Defense security standards. Deliverables include monthly status reports, contract review meetings, and the development of enterprise performance metrics using systems like ARCS and MODS WT. For small business set-asides, the prime contractor is required to perform at least 50 percent of the work by cost of performance.

POSTED

about 6 hours ago

DEADLINE

Adult Safeguarding Research & Analysis

Improvement and Development Agency for Local Government (IDeA)

POSTED

about 6 hours ago

DEADLINE

Risk Management and Compliance Support

Northumberland National Park Authority

POSTED

about 7 hours ago

DEADLINE

Land Use Planning and Entitlement Specialist

Housing Authority of the County of Kern

POSTED

about 8 hours ago

DEADLINE

Development Consulting Services

POSTED

about 8 hours ago

DEADLINE

Waste Management Cost Analyst & Proposal Evaluator

CITY OF PALO ALTO

POSTED

about 10 hours ago

DEADLINE

in about 1 month

Public Procurement RFP Specialist

CITY OF PALO ALTO

POSTED

about 10 hours ago

DEADLINE

in about 1 month

More opportunities from California → 320 - Board Services

Same awarding agency

Digital Transformation / RIM Technology ConsultantThis subcontract opportunity for a Digital Transformation and RIM Technology Consultant involves evaluating IT systems and developing digital strategies for prime contractors on OC San professional services projects. The selected consultant will analyze the sustainability and effectiveness of current Electronic Content Management and Enterprise Records Management systems to ensure legal compliance and operational efficiency. The primary objective is to create a one to two year roadmap for a compliant digital environment, which includes providing specific technology replacement recommendations. The final deliverable for this engagement is a comprehensive Current Systems Evaluation and Future Recommendations report. Interested parties must respond by November 16, 2026.

Computer Systems Design Services

POSTED

DEADLINE

Human Capital / Organizational Consultant (RIM Specialization)This subcontract opportunity is for a Human Capital and Organizational Consultant with a specialization in Records and Information Management to support the Board Services agency in California. The selected consultant will be responsible for evaluating personnel, staffing levels, and skill competencies for prime contractors working on OC San professional services projects. A primary focus of the engagement involves assessing the workload and resource requirements for Division Records Coordinators, mapping necessary training and skills, and developing comprehensive succession planning recommendations. Beyond staffing assessments, the consultant will analyze organizational roles, responsibilities, and accountability structures to ensure operational efficiency. The final deliverables for this project include detailed reports outlining staffing needs and training requirements. Interested parties should note that the response deadline for this solicitation is November 16, 2026.

Human Resources Consulting Services

POSTED

DEADLINE

Business Process Analyst (Records Workflows)This subcontract opportunity for a Business Process Analyst focuses on analyzing and mapping information management workflows for prime contractors supporting OC San professional services projects. The selected provider will be responsible for developing detailed workflow data maps for high-priority business processes across various agency divisions. Using a standardized methodology, the analyst will document how data moves and is stored, utilizing professional mapping tools such as Visio or Lucidchart to create comprehensive As-Is and To-Be documentation. The project falls under NAICS code 541611 and is associated with the Board Services division in California. Interested parties must submit their responses by the deadline of November 16, 2026. The primary deliverable for this engagement is the production of detailed workflow data maps that streamline and clarify agency information management processes.

Administrative Management and General Management Consulting Services

POSTED

DEADLINE

Records Management Assessment

Solicitation # CS-2026-745

The Orange County Sanitation District (OC San) is soliciting a qualified consultant under solicitation number CS-2026-745 to perform a comprehensive, unbiased needs assessment of its Records Management Program. The scope of work involves evaluating governance, policies, organizational capacity, business processes, and operational practices. The selected consultant will provide prioritized recommendations and a modernization implementation roadmap, specifically focusing on the long-term sustainability and collective storage of digitized records from all locations into Laserfiche. The contract term begins upon the effective date of the Notice to Proceed and concludes on June 30, 2027. The project is structured around five payment milestones: a kick-off meeting (10%), a draft assessment (30%), a final assessment (15%), a draft of systems evaluation and recommendations (30%), and a final systems evaluation and recommendations (15%). Award selection is based on the most responsive and responsible firm in OC San's best interest, determined by technical scoring and interviews. Proposals must be submitted electronically via the OpenGov portal by November 16, 2026, with technical and cost components submitted as separate files. Key personnel identified in the proposal are subject to OC San's approval and cannot be replaced without written consent. All final reports must be delivered electronically in PDF and Microsoft Word formats.

Administrative Management and General Management Consulting Services

POSTED

DEADLINE

Ready to Pursue This Opportunity?

Get AI-powered intelligence on this solicitation and the ones like it

Every page of the solicitation package shredded into a compliance breakdown

AI-powered matching based on your capabilities and past performance

Competitor and incumbent history on the requirement

Automated alerts on amendments, Q&A deadlines, and award

Join 750+ contractors already using CLEATUS