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Records Initiation & Inventory Services

Active

State & Local

Response Deadline10/01/2026, 01:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract for Records Initiation and Inventory Services supports prime contractors on California Department of State Hospitals projects located in Napa. The selected provider will be responsible for the initial intake, cataloging, and digital registration of records, which includes executing online data entry, inventory management, and the barcoding of containers via an online database. The final deliverable is a comprehensive, barcoded digital record of all stored containers. Due to the nature of the records, the contractor must maintain strict HIPAA compliance for the handling of Protected Health Information. This opportunity is categorized under NAICS code 562112 and was posted on September 14, 2026, with a response deadline of October 1, 2026.

General Info

HIPAA-compliant records initiation and inventory services for California Department of State Hospitals.

Agency

California Department of State HospitalsView Agency

NAICS

562112 - Hazardous Waste CollectionView NAICS

Place of Performance

Napa, CA, USA

Set-Aside

NONE

Documents

This scope was carved out of 26-41093-000.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

IFB 26-41093-000 Off-Site Records Storage and Retention Services

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Timeline

PostedSep 14

subcontract

Response DeadlineOct 1

Submission deadline

Response Deadline

10/01/2026, 01:00:00 AM UTCin 15 days

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Organization & Contact Information

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AgencyCalifornia Department of State Hospitals

ContactsNo contacts available

OfficeN/A

Organization / Agency

California Department of State Hospitals

View Agency Profile

Office AddressN/A

ContactsNo contact information available

Full Description

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Performs initial intake, cataloging, and digital registration of records for prime contractors on Department of State Hospitals – Napa (DSH) projects. Executes online data entry, inventory, and barcoding of containers using an online database. Requires HIPAA compliance for handling Protected Health Information (PHI). Delivers a fully inventoried and barcoded digital record of all stored containers.

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