This Solicitation opportunity from Government of Canada was posted on February 17, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Records Management and Historical Records Research - SO

Closed

RE26HRRMInternational

Submission Closed02/17/2026, 02:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 519210

New

SLED

RFP # 202641.3 REBID FOR ADDITIONAL PROVIDERS - LIBRARY GOODS AND SERVICES

Solicitation # 49908

The County of Atlantic in New Jersey has issued solicitation number 49908, titled RFP # 202641.3, seeking additional providers for the provision of library goods and services. This rebid process is designed to expand the pool of qualified vendors capable of supporting library operations within the county. The solicitation was officially posted on November 6, 2026, and interested parties must submit their responses by the deadline of November 25, 2026, at 4:00 PM. This opportunity is categorized as a SLED organization procurement and will be performed within the state of New Jersey.

POSTED

DEADLINE

Library of Congress: Microfilm Inventory Services

Solicitation # 030ADV27R0009

The Library of Congress is seeking a single award Indefinite Delivery Indefinite Quantity (IDIQ) contract for microfilm inventory services to support the Preservation Services Division. The contractor will be responsible for the physical and intellectual verification of Archival Master and Print Negative microfilm collection reels, including creating and updating holding records in the FOLIO system, determining microfilm base materials, and identifying items requiring preservation. The work is performed on-site at the John Adams Building in Washington, DC, to prepare collections for final transport to a storage facility at Ft. Meade, Maryland. The Library anticipates inventorying between 5,000 to 10,000 reels annually, with an initial order of 14,086 reels. The contract runs from March 2, 2027, to March 1, 2032, utilizing five ordering periods with a minimum value of 50,000 dollars and a maximum ceiling of 2,000,000 dollars. Individual task orders will be issued as Firm-Fixed Price. Award will be based on a Best-Value-Trade-Off competition evaluating the project management plan, key personnel qualifications, past performance risk, and price reasonableness. Proposals are due by November 30, 2026, and must be submitted via email in four separate volumes: Technical, Key Personnel Resumes, Past Performance, and Price. All work must comply with Service Contract Act wage determinations and specific Library quality assurance standards, with completed batches returned for inspection within three working days of removal from the shelf.

POSTED

DEADLINE

Certified Records DestructionThis subcontract for Certified Records Destruction involves providing secure shredding and disposal services for prime contractors managing records projects for the Town of Cave Creek. The selected provider must utilize industrial equipment and secure transport vehicles to ensure the physical destruction of documents in strict accordance with municipal records-retention laws. A mandatory requirement for this engagement is NAID certification to guarantee industry-standard security protocols. The service provider is responsible for delivering official Certificates of Destruction for all disposed records following written authorization. This opportunity is categorized under NAICS code 519210 and is managed by the Procurement agency in Arizona. Interested parties must submit their responses by the deadline of November 19, 2026.

POSTED

DEADLINE

SLBM Library & Classified Media Specialist SupportThe SLBM Library and Classified Media Specialist Support subcontract for the Naval Surface Warfare Center Dahlgren involves the management of the SLBM library and Tomahawk vault. The selected contractor will be responsible for classified media management, ensuring all operations align with DoDI 5200.33 and Command Security Manuals to deliver secure and organized archives. This position requires a Top Secret clearance along with CNWDI and NATO certifications, as well as RD/FRD onboarding. The work will be performed in Dahlgren, Virginia, under NAICS code 519210, with a response deadline of November 17, 2026.

POSTED

DEADLINE

Resource Sharing System and Integrated Library System

Solicitation # 77232

The State of Vermont Department of Economic Development has issued a sealed bid Request for Proposal for a Resource Sharing System and Integrated Library System under solicitation number 77232. This procurement seeks a comprehensive system to manage library resources and integration within the state. Interested bidders must submit their responses by December 16, 2026, at 4:30 PM EST, with any clarifying questions due by November 9, 2026. All official notifications, releases, and addendums regarding this project will be posted exclusively on the state's designated bids webpage, and it is the bidder's responsibility to monitor the site for updates. The primary point of contact for this solicitation is Kevin Cooke, and all communications should be directed to the provided state email address. Performance of the resulting contract will take place within the state of Vermont.

Department of Economic Development

POSTED

DEADLINE

Operations, Management and Sustainable Funding of the Library

Solicitation # city-of-altamonte-springs-RFP-27-001-DD-2027

The City Commission of Altamonte Springs is soliciting proposals under solicitation number city-of-altamonte-springs-RFP-27-001-DD-2027 for the operations, management, and sustainable funding of the local library. The city is seeking qualified partners, including nonprofit organizations, private entities, foundations, or library organizations, to take over full responsibility for the facility. The primary objective of this initiative is to ensure the continued availability of library services and prevent closure by eliminating the facility's reliance on annual City General Fund appropriations. Interested parties must submit a comprehensive proposal that includes a detailed plan for operational performance and a strategic funding model to ensure long-term financial sustainability. The solicitation was posted on October 14, 2026, and the deadline for responses is February 26, 2027, at 4:00 PM. Inquiries regarding this opportunity are directed to the City of Altamonte Springs Purchasing department.

City Of Altamonte Springs — Purchasing

POSTED

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Archival Supplies and Equipment SupplierThis subcontract agreement establishes a partnership for the provision of specialized materials required for the long-term preservation and storage of library archives for the District School Board of Niagara. The supplier is responsible for delivering archival-grade folders, boxes, acid-free materials, and specialized tools to designated school receiving areas, ensuring all products strictly adhere to established archival preservation standards. The opportunity is categorized under NAICS code 519210 and is intended for prime contractors working on board projects. Interested parties must submit their responses by the deadline of November 11, 2026, to be considered for the supply of these critical preservation materials.

District School Board of Niagara

POSTED

DEADLINE

Book Scanner Purchase RestonThe US Geological Survey, under the Department of the Interior, is forecasting an open market competition for the purchase of a book scanner to be located in Reston. This procurement includes the possibility of an optional four-year maintenance contract to ensure the long-term functionality of the equipment. The project is currently submitted as a SAF pending the identification and approval of available funding. Interested parties can coordinate with Sean Jones, who serves as both the point of contact and the Small Business Specialist for this requirement.

POSTED

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Specialized Archival Storage SuppliesThis subcontract for Specialized Archival Storage Supplies supports prime contractors working with the NYS Department of Education library preservation grants. The scope of work involves the provision and physical delivery of acid-free, archival-grade storage materials, including folders, boxes, Mylar sleeves, and climate-controlled storage containers, directly to library facilities. The opportunity is categorized under NAICS code 519210 and was posted on October 9, 2026. Interested parties must submit their responses by the deadline of January 15, 2027.

NYS Department of Education

POSTED

DEADLINE

27-28 Conservation/Preservation Discretionary Grants

Solicitation # 2138636

The 27-28 Conservation/Preservation Discretionary Grants, administered by the New York State Department of Education under Education Law §273(6)(c), provide financial support to preserve significant research materials within New York State. The program is open to agencies and libraries chartered by the Regents, not-for-profit libraries, archives, historical societies, and consortia of such agencies. Funding is sourced from New York State Aid to Libraries, with an estimated total of 500,000 dollars available. Individual grant awards range from a minimum of 2,500 dollars to a maximum of 45,000 dollars, and no financial match is required, though institutional contributions of staff time may be necessary. Eligible projects include improving collection storage environments, reformatting or treating collections, and other activities that promote the care, accessibility, and standardization of preservation work. The project period runs from July 1, 2027, through June 30, 2028. Applications must be submitted through the Online Grant Application System by 5:00 PM on January 15, 2027. A critical requirement for non-profit applicants is prequalification in the Statewide Financial System (SFS) by the application deadline; failure to do so will result in disqualification. While not mandatory, the department strongly encourages the submission of a Notice of Intent by December 18, 2026, including the organization's legal name and NYS Vendor ID. Questions regarding the solicitation are accepted via email until November 20, 2026. There are no specific goals for Service-Disabled Veteran-Owned Businesses or Disadvantaged Business Enterprises for this procurement.

NYS Department of Education

POSTED

DEADLINE

National Digital Newspaper Program

Solicitation # 20270113-PJ

The National Endowment for the Humanities Division of Collections and Infrastructure is soliciting applications for the National Digital Newspaper Program (NDNP) under solicitation number 20270113-PJ. The program aims to expand Chronicling America, a freely accessible online database maintained by the Library of Congress, by digitizing historically significant newspapers published between 1690 and 1963 from all 56 U.S. states and jurisdictions. Eligible applicants include nonprofits, higher education institutions, and government agencies. The agency anticipates awarding approximately 11 cooperative agreements with a total program funding of 3,000,000 dollars, with individual awards capped at 325,000 dollars. The period of performance is up to two years, beginning September 1, 2027. Awardees are required to digitize approximately 100,000 pages of newsprint and associated files according to Library of Congress technical specifications. Key deliverables include establishing an advisory board for title selection, writing title essays of about 500 words, updating bibliographic records in WorldCat, and providing quarterly data deliveries. Applications must be submitted via Grants.gov by January 13, 2027, and must include a project narrative limited to 15 single-spaced pages, resumes for key personnel, and letters of commitment. Evaluation is based on a multi-stage process involving initial screening and peer review, focusing on the applicant's technical capacity, access to master negative microfilm, the historical significance of the selected newspapers, and the viability of the work plan. Final funding authority rests solely with the NEH Chairman.

National Endowment For The Humanities

POSTED

DEADLINE

NTL Digital Repository PlatformThe Department of Transportation is seeking a Commercial Off-the-Shelf or Software as a Service solution to establish a new digital repository platform for the National Transportation Library. This platform will be used to host a wide array of materials, including USDOT funded research, public access documents, archival and special collections, gray literature, and large transportation datasets. To ensure security and accessibility, the system must be hosted within a secure cloud environment. The scope of the procurement encompasses the full implementation of the platform, including the migration of existing metadata and digital assets. Additionally, the selected provider will be responsible for ongoing hosting and management services. This requirement is categorized under NAICS code 519210 and is currently listed as a forecast.

POSTED

about 1 month ago

DEADLINE

N/A

AI Contract Overview

Defence Construction Canada (DCC) is seeking consulting firms through an abbreviated proposal process to establish a two-year Standing Offer for Records Management and Historical Records Research Consultant Services. These services, to be provided on an as-needed basis across various Canadian locations, include archival and departmental research, oral history interviews, information analysis, report writing, GIS usage, document file management, and data entry, primarily supporting the Department of National Defence’s management of unexploded explosive ordnance and contaminated legacy sites. The Standing Offer has an estimated maximum value of $1,000,000, with the possibility of extending the agreement for up to three additional one-year terms and increasing its value accordingly. Individual call-ups are expected to range between $20,000 and $100,000, with no set maximum for any single call-up. Proponents responding to this solicitation must submit proposals via the MERX Electronic Bidding System by the specified deadline and hold a valid Designated Organization Screening (DOS) from the Contract Security Program within PSPC. The evaluation will follow criteria set out in the Request for Abbreviated Proposal (RFAP), selecting the highest-scoring proponent. The procurement complies with the Canadian Free Trade Agreement, CETA, and WTO-GPA requirements. Questions during the solicitation period must be directed exclusively to the designated Contracting Authority, Jacob Lachapelle. Various roles under the contract include project management, archival research specialists, and GIS specialists at different experience levels, all billed on an hourly rate basis. Additional bidding information and document details are available on the MERX platform.

General Info

Defence Construction Canada seeks consultants for two-year records management services, $1M value, via MERX.

Agency

Government of Canada → Defence Construction Canada / Construction de Défense Canada

NAICS

519210 - Libraries and Archives

Place of Performance

CAN

Set-Aside

NONE

Documents

No documents available

Documents will appear here when they are available.

AI Contract Breakdown

Uniform Contract Format

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Timeline

PhaseClosed

PostedJan 8

Solicitation

Response DeadlineFeb 17

Deadline has passed

Submission Closed

02/17/2026, 02:00:00 PM UTC

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Organization & Contact Information

AgencyGovernment of Canada → Defence Construction Canada / Construction de Défense Canada

Contacts1 person available

OfficeN/A

Organization / AgencyGovernment of Canada → Defence Construction Canada / Construction de Défense Canada

Office AddressN/A

Contacts

Jacob LachapellePoint of Contact

contact@example.gov

+1 (555) 000-0000

Full Description

RE26HRRM, Records Management and Historical Records Research Consultant Services – Standing Offer Defence Construction Canada (DCC) is calling for abbreviated proposals from consulting firms to establish a Standing Offer (SO) to provide “as and when required” the following professional services at various location across Canada: Archival and Department Research Oral History Interviews Analysis of Information Report Writing Use of Geographic Information System (GIS) Document File Management Data Entries The records and document management services will be primarily related to Unexploded Explosive Ordnance (UXO) and Contaminated Sites in support of DND’s contaminated legacy sites management program. Information provided by the Proponents will be evaluated using the established criteria in the RFAP. The objective of this RFAP is to select the proponent with the highest total score. The SO will be for a period of two (2) years with a maximum estimated value of $ 1,000,000. If mutually agreeable between the Consultant and DCC, the SO may be extended for up to three (3) additional one (1) year period and increased in the order of $1,000,000 at any time. Call-ups under the SO are expected to be valued between $ 20,000 and $ 100,000; with no maximum Call-up value. Refer to the RFAP document for additional information. This solicitation is being conducted in accordance with the requirements set out in the Canadian Free Trade Agreement (CFTA), Chapter Nineteen of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA) and the World Trade Organization Agreement on Government Procurement (WTO-GPA). Firms that consider themselves qualified to provide these services are invited to submit their Abbreviated Proposals through the MERX Electronic Bidding System on or before the closing date and time indicated on the Electronic Bidding System. The selected Consultant will be required to hold a valid Designated Organization Screening (DOS), issued by the Contract Security Program (CSP) within Public Services and Procurement Canada (PSPC). Details concerning the Security Requirements for this project are identified in the RFAP documents. Questions regarding this solicitation are to be directed ONLY to the point of contact identified in this advertisement. Proponents who address their questions to anyone other than the point of contact during the solicitation period may, for that reason alone, be disqualified. Proponents can obtain contract award results from the DCC Website at Contract Activity - Defence Construction Canada (dcc-cdc.gc.ca) description : Project Manager Gestionnaire de projetunitOfMeasure : Hourly Ratedescription : Lead Archival and Historical Researcher Spécialiste des archives et de la recherche historique principalunitOfMeasure : Hourly Ratedescription : Senior Archival and Historical Researcher Spécialiste des archives et de la recherche historique seniorunitOfMeasure : Hourly Ratedescription : Intermediate Archival and Historical Researcher Spécialiste des archives et de la recherche historique intermédiaireunitOfMeasure : Hourly Ratedescription : Lead GIS Specialist Spécialiste en SIG principalunitOfMeasure : Hourly Ratedescription : Senior GIS Specialist Spécialiste en SIG seniorunitOfMeasure : Hourly Ratedescription : Intermediate GIS Specialist Spécialiste en SIG intermédiaireunitOfMeasure : Hourly Ratedescription : Total Classification Rate Taux horaire pondéré totalunitOfMeasure : Hourly RateBidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.

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