Recurring Ice Machine Maintenance Services

This solicitation, numbered 36C26226Q1001, is a combined synopsis and request for quotes issued under the Revolutionary FAR Overhaul for commercial products and services, streamlining procurement processes per FAR subpart 12.202. It is exclusively set aside for 100% Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under NAICS code 811310, with a small business size standard of $13 million in average annual receipts. The contract seeks quarterly ice machine maintenance services for 55 units across the Long Beach Veterans Affairs Healthcare System and associated outpatient clinics, requiring 220 annual service visits over a five-year period comprising one base year and four one-year option periods. Offerors must submit pricing using a firm fixed-price structure, with the award to be made on a lowest price technically acceptable basis, where price is the sole evaluation factor among technically qualified responders. Technical acceptability is determined by mandatory pass/fail criteria including active OSHA certifications for safety training, personal protective equipment compliance, fit testing, and general requirements, as well as documented past performance assessed for risk. All offerors must be certified SDVOSBs in the SBA database, actively registered in SAM.gov with a valid Unique Entity Identifier, and comply with strict subcontracting limitations requiring at least 50% of the contract value (excluding materials) to be performed by the prime contractor. Compliance extends to adherence to VA-specific operational protocols, including pre-construction risk assessments, infection control risk assessments, and on-site credentialing procedures requiring Real ID-compliant identification and VA-issued badges. Invoicing is exclusively mandated through the Tungsten Network, with electronic funds transfer required via SAM.gov, and all proposals must be submitted as a single PDF under 8.5 x 11 inch format, properly labeled, and emailed by the July 17, 2026 deadline. Failure to meet any mandatory certification, reporting, or compliance requirement renders an offeror ineligible. Deliverables include detailed quarterly maintenance reports with before/after photos, equipment identifiers, and service descriptions submitted in hard copy and digital form within five days of work completion. Contract performance will occur at multiple VA facilities in Long Beach and Placentia, California, with oversight conducted by designated government personnel, and any false representation of SDVOSB status triggers mandatory five-year debarment under federal statute.