Rental of Timing Equipment and Videoboards for Special Events (2026-UWMSN-01341-RFB)

The University of Wisconsin-Madison is seeking bids for the rental of timing equipment and videoboards to support special events under solicitation number 2026-UWMSN-01341-RFB. All responses must be submitted online through the designated portal at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UWisconsin, and submissions must be completed by the deadline of July 9, 2026, at 2:00 PM Central Time. The contract is open to qualified vendors capable of providing reliable, high-quality timing systems and videoboards suitable for large-scale campus and community events. The location of performance is in Wisconsin, with no specific city indicated, and the award will be managed by UW-Madison under its state and local government procurement framework. All inquiries regarding this solicitation must be directed exclusively to Marty Rostermundt at marty.rostermundt@wisc.edu, and no other communication channels will be recognized for official correspondence. The solicitation does not specify a set-aside designation or NAICS code, and while a point of contact is listed as Beth Battista, all questions must still be sent to Marty Rostermundt. Vendors are expected to review all terms and conditions on the official bidding portal and ensure full compliance with submission requirements, as failure to do so may result in disqualification. The contract will cover rental services only, with no purchase or ownership transfer intended, and vendors must be prepared to provide equipment that meets the operational needs of UW-Madison's event schedule.