Repair of C130H Avionics Components

This is a combined synopsis/solicitation for the procurement of commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This requirement will be satisfied using commercial acquisition procedures specified in FAR 12 and 13 Parts. This announcement constitutes the only solicitation; firm-fixed-price proposals for the procurement of the following items are being requested and a written solicitation will issued. Solicitation number HSCG38-10-Q-300054 is being assigned to this procurement for tracking purposes only and this synopsis/solicitation is being issued as a Request for Quotation (RFQ). The incorporated clauses and provisions are those in effect through Federal Acquisition Circular 2005-42. This combined synopsis / solicitation is being issued on an unrestricted basis. The North American Industry Classification System Code is 334511. The business size standard is 750 employees. All responsible sources may submit an offer, which will be considered. All offers are to be submitted in U.S. Dollars, rounded off to the nearest whole dollars. (See Statement of Work below for Requirements.) This requirement is subject to all terms and conditions of the Service Contract Act. The United States Coast Guard (USCG) does not own and cannot provide drawings or specifications. Contractor is to provide Federal Aviation Administration Certifications or Department of Defense (DOD) certifications with their proposal. The USCG, Aviation Logistics Center (ALC) engineering department will make a determination on the acceptability of the DOD certification. Inspection is by Certificate of Conformance and acceptance shall be performed at destination by USCG, ALC Quality Assurance. The Coast Guard does not maintain nor release Air Force Technical Orders. The contractor must have access to all applicable technical orders and is responsible for obtaining the technical orders. Contract award for this requirement will not be delayed pending contractor registration or awaiting delivery of the repair directive. Repair pricing shall include all replacement parts. All replacement parts shall be new; Original Equipment Manufacturer (OEM) approved parts. The United States Coast Guard will not provide Government Furnished Material for this requirement. Drawings or specifications are not available and cannot be furnished by the government. As a minimum, the offeror (that is, the prime contractor) must possess a current FAA certification or an OEM certification to perform repair and service on the items listed above and must provide proof of these certifications with its proposal/quote. Evidence of other certifications, such as a DOD Certification, may be submitted to the Contracting Officer for review and approval on a case by case basis. Subcontracting, as it pertains to repair of the specified components, is limited to concerns in full possession of the required certifications and must be identified with the offer. Offerors are required to propose firm-fixed price for scrapping repairable which are determined "Beyond Economical Repair". Firm-fixed prices do not include components received that indicate obvious misuse, cannibalization, or severe damage due to mishandling or crash damage. Components received in the above listed conditions will be handled on a case by case basis, after notification to the Contracting Officer of such condition. Within fifteen days of the determination, the Contractor shall submit a condition report for Unusually Damaged Items listing parts and labor required to accomplish the "over and above work". The contractor shall be entitled to the firm-fixed-price specified in the contract for repair and any amounts proposed for "over and aboves" will be negotiated separately. High cost replacement parts and/or the presence of corrosion that does not exceed the tolerances stated in the repair directive will NOT be considered as reasons for "over and above" proposals and will not necessitate re-negotiation of the repair prices. Non-reworkable items replaced during repair shall be disposed of as scrap, which means to render those items unusable for their intended purpose. The Contractor will be entitled to the flat scrap rate charge specified in the award document. Offerors' proposals are to include a delivery schedule. Delivery is required no later than 45 days after receipt of material. Accordingly, the contractor will be required to notify the Contracting Officer upon receipt of the repairable. Earlier deliveries are acceptable and desired at no additional cost to the Coast Guard. The USCG, ALC engineering department will make a determination on the acceptability of the DOD certification. Inspection is by Certificate of Conformance and acceptance shall be performed at destination by USCG, ALC Quality Assurance. Items shipped shall be shipped to: USCG Aviation Logistics Center, Attn: Receiving Section, Bldg. 63, Elizabeth City, NC 27909-5001. Fob point shall be destination. Copies of packing slips shall be affixed to the outside of the shipping container. The contractor shall review all manufacturers' service bulletins, service information letters and equipment revisions for applicability against the reworked item's part number. The following FAR provisions and clauses apply to this solicitation and are incorporated by reference: 52.252-2 Clauses Incorporated by Reference (Jan 1999). This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of the clause may be accessed electronically at Internet address www.deskbook.Osd.Mil. FAR 52.204-4, Printed or Copied Double-Sided on Recycled Paper (Aug 2000). FAR 52.212-1, Instructions to Offerors - Commercial Items (June 2008). FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Aug 2009)-Offeror shall include a completed copy of this provision with their offer or complete only paragraph (j) of the provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov http://orca.bpn.gov/. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (b) through (i) of this provision. FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Mar 2009) is tailored as follows: FAR 52.211-15, Defense Priority and Allocation Requirement (Apr 2008); FAR 52.245-1 Government Property (June 2007); FAR 52.247-34, FOB Destination (Nov 1991); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Feb 2010); (b) (1), (8), (18), (19), (20), (21), (22), (24), (30), (33), and (38). FAR 52.233-3, Protest After Award (Aug 1996). Point Of Contact is Thomas Mason at (252) 384-7184 and Debra Mitchell, at (252) 335-6291. Closing date/time for submission of quotations is 13 Aug 2010, 3:00 P.M. Eastern time. Submissions may be faxed to (252) 335-6452 or emailed to either Thomas.F.Mason@uscg.mil, or Debra.D.Mitchell@uscg.mil Submit to USCG C-130H, Aviation Logistic Center, DRS C-130H Heavy Maintenance Hanger, 1060 Consolidated Road, Elizabeth City, NC 27909. All responsible sources may submit an offer, which will be considered. Vendors must have a valid Cage Code and DUNS number and be registered in CCR. Offers may be submitted on company letterhead stationary and must include the following information: Solicitation number, the National Stock Number, Nomenclature, Part Number, Unit Price, and Payment terms. (End of provision) NOTICE FOR FILING AGENCY PROTESTS United States Coast Guard Ombudsman Program It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the General Accountability Office (GAO). Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman. Informal forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the USCG Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable). Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester's concerns are unresolved, an independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103. If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to: Department of Homeland Security United States Coast Guard (CG-9131) Ombudsman Program for Agency Protests 1900 Half Street, SW, Room 11-0602 Washington, D. C. 20593-0001 FAX: 202.475.3904 The Ombudsman Hotline telephone number is 202.372.3695. The Government intends to award one or more Firm Fixed Price Requirements type contract(s) for Depot Level Repair of the various avionics components listed in the Schedule of Supplies/Services. The Government intends to use the policies and procedures of FAR Part 12 - Acquisition of Commercial Items in conjunction with FAR Part 15 -Contracting by Negotiation with the Contract Format set forth in FAR 12.303. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-40. The term of this contract shall be for a one-year base period and four one (1) year renewable option years for a total duration not to exceed five years. This Procurement is being issued as a Total Small Business Set-Aside for Competition for a Commercial Item. All responsible Business sources may submit an offer which shall be considered by the agency. Firm-fixed prices are required for each Contract Line Item Number (CLIN) and must include labor, parts, scrap charge and inspection/no fault found to facilitate the necessary repair of the component. Components determined to be candidates for Unusual Damage, as defined by Section 6.3.3, are the only exceptions to the firm-fixed prices ultimately accepted for contract award. Quantities listed are estimates for specific period of performance. Failure of the Government to order any of the line items or quantities described as estimated or maximum will not entitle the contractor to any equitable adjustment in price. All orders for the contract shall be placed by individually funded Delivery Orders. The USCG reserves the right to select and award contracts to multiple vendors if two or more technically qualified quotes are determined to provide approximately equal value for the Government. Schedule of Supplies/ Services Base Period (Year One) Item Supplies/Services Est. Qty Unit Unit Price Extended Amount 1001 REPAIR 20 inch Monitor P/N: V9519193 NSN: N/A Repair IAW OEM (Cage Code 59992) 5 Ea $ $ 1002 REPAIR 9 inch Monitor P/N: RDM-94W NSN: N/A Repair IAW OEM (Cage Code 8V398) 6 Ea $ $ 1003 REPAIR 19 inch Monitor P/N: BT-H1390Y NSN: 5836-01-465-9109 Repair IAW OEM (Cage Code 3AT13) 2 Ea $ $ 1004 REPAIR 200 Amp Power Supply P/N: 976J198-1 NSN: 6130-00-958-9796 (or) P/N: 28VS200C1 NSN; 6130-00-081-7844 (or) P/N: 904J027-2 NSN; 6130-00-655-2098 (or) P/N: 904J027-1 NSN; 6130-00-690-2273 (or) Repair IAW OEM (Cage Code 83843) 6 Ea $ $ 1005 REPAIR Frequency Converter P/N: PS-62-66D NSN: 6130-00-421-5314 Repair IAW OEM (Cage Code 12175) 6 Ea $ $ 1006 REPAIR Course Indicator P/N: 818 NSN: 5826-00-505-3094 Repair IAW OEM (Cage Code 96791) 15 Ea $ $ 1007 REPAIR TCAS Antenna P/N: 071-50001-8102 NSN: 5985-01-372-0464 Repair IAW OEM (Cage Code 27914) 10 EA $ $ 1008 Inspection/No Fault Found (Per Unit) 1 Ea $ N/A 1009 Scrap Charge (Per Unit) 1 Ea $ N/A 1010 Composite Hourly Labor Rate 1 Hr $ $ Schedule of Supplies/Services Base Total ________________ Schedule of Supplies/ Services OPTION PERIOD ONE (Year 2) Item Supplies/Services Est. Qty Unit Unit Price Extended Amount 2001 REPAIR 20 inch Monitor P/N: V9519193 NSN: N/A Repair IAW OEM (Cage Code 59992) 5 Ea $ $ 2002 REPAIR 9 inch Monitor P/N: RDM-94W NSN: N/A Repair IAW OEM (Cage Code 8V398) 6 Ea $ $ 2003 REPAIR 19 inch Monitor P/N: BT-H1390Y NSN: 5836-01-465-9109 Repair IAW OEM (Cage Code 3AT13) 2 Ea $ $ 2004 REPAIR 200 Amp Power Supply P/N: 976J198-1 NSN: 6130-00-958-9796 (or) P/N: 28VS200C1 NSN; 6130-00-081-7844 (or) P/N: 904J027-2 NSN; 6130-00-655-2098 (or) P/N: 904J027-1 NSN; 6130-00-690-2273 (or) Repair IAW OEM (Cage Code 83843) 6 Ea $ $ 2005 REPAIR Frequency Converter P/N: PS-62-66D NSN: 6130-00-421-5314 Repair IAW OEM (Cage Code 12175) 6 Ea $ $ 2006 REPAIR Course Indicator P/N: 818 NSN: 5826-00-505-3094 Repair IAW OEM (Cage Code 96791) 15 Ea $ $ 2007 REPAIR TCAS Antenna P/N: 071-50001-8102 NSN: 5985-01-372-0464 Repair IAW OEM (Cage Code 27914) 10 EA $ $ 2008 Inspection/No Fault Found (Per Unit) 1 Ea $ N/A 2009 Scrap Charge (Per Unit) 1 Ea $ N/A 2010 Composite Hourly Labor Rate 1 Hr $ $ Schedule of Supplies/Services Base Total ________________ Schedule of Supplies/ Services OPTION PERIOD TWO (Year 3) Item Supplies/Services Est. Qty Unit Unit Price Extended Amount 3001 REPAIR 20 inch Monitor P/N: V9519193 NSN: N/A Repair IAW OEM (Cage Code 59992) 5 Ea $ $ 3002 REPAIR 9 inch Monitor P/N: RDM-94W NSN: N/A Repair IAW OEM (Cage Code 8V398) 6 Ea $ $ 3003 REPAIR 19 inch Monitor P/N: BT-H1390Y NSN: 5836-01-465-9109 Repair IAW OEM (Cage Code 3AT13) 2 Ea $ $ 3004 REPAIR 200 Amp Power Supply P/N: 976J198-1 NSN: 6130-00-958-9796 (or) P/N: 28VS200C1 NSN; 6130-00-081-7844 (or) P/N: 904J027-2 NSN; 6130-00-655-2098 (or) P/N: 904J027-1 NSN; 6130-00-690-2273 (or) Repair IAW OEM (Cage Code 83843) 6 Ea $ $ 3005 REPAIR Frequency Converter P/N: PS-62-66D NSN: 6130-00-421-5314 Repair IAW OEM (Cage Code 12175) 6 Ea $ $ 3006 REPAIR Course Indicator P/N: 818 NSN: 5826-00-505-3094 Repair IAW OEM (Cage Code 96791) 15 Ea $ $ 3007 REPAIR TCAS Antenna P/N: 071-50001-8102 NSN: 5985-01-372-0464 Repair IAW OEM (Cage Code 27914) 10 EA $ $ 3008 Inspection/No Fault Found (Per Unit) 1 Ea $ N/A 3009 Scrap Charge (Per Unit) 1 Ea $ N/A 3010 Composite Hourly Labor Rate 1 Hr $ $ Schedule of Supplies/Services Base Total ________________ Schedule of Supplies/ Services OPTION PERIOD THREE (Year 4) Item Supplies/Services Est. Qty Unit Unit Price Extended Amount 4001 REPAIR 20 inch Monitor P/N: V9519193 NSN: N/A Repair IAW OEM (Cage Code 59992) 5 Ea $ $ 4002 REPAIR 9 inch Monitor P/N: RDM-94W NSN: N/A Repair IAW OEM (Cage Code 8V398) 6 Ea $ $ 4003 REPAIR 19 inch Monitor P/N: BT-H1390Y NSN: 5836-01-465-9109 Repair IAW OEM (Cage Code 3AT13) 2 Ea $ $ 4004 REPAIR 200 Amp Power Supply P/N: 976J198-1 NSN: 6130-00-958-9796 (or) P/N: 28VS200C1 NSN; 6130-00-081-7844 (or) P/N: 904J027-2 NSN; 6130-00-655-2098 (or) P/N: 904J027-1 NSN; 6130-00-690-2273 (or) Repair IAW OEM (Cage Code 83843) 6 Ea $ $ 4005 REPAIR Frequency Converter P/N: PS-62-66D NSN: 6130-00-421-5314 Repair IAW OEM (Cage Code 12175) 6 Ea $ $ 4006 REPAIR Course Indicator P/N: 818 NSN: 5826-00-505-3094 Repair IAW OEM (Cage Code 96791) 15 Ea $ $ 4007 REPAIR TCAS Antenna P/N: 071-50001-8102 NSN: 5985-01-372-0464 Repair IAW OEM (Cage Code 27914) 10 EA $ $ 4008 Inspection/No Fault Found (Per Unit) 1 Ea $ N/A 4009 Scrap Charge (Per Unit) 1 Ea $ N/A 4010 Composite Hourly Labor Rate 1 Hr $ $ Schedule of Supplies/Services Base Total ________________ Schedule of Supplies/ Services OPTION PERIOD FOUR (Year 5) Item Supplies/Services Est. Qty Unit Unit Price Extended Amount 5001 REPAIR 20 inch Monitor P/N: V9519193 NSN: N/A Repair IAW OEM (Cage Code 59992) 5 Ea $ $ 5002 REPAIR 9 inch Monitor P/N: RDM-94W NSN: N/A Repair IAW OEM (Cage Code 8V398) 6 Ea $ $ 5003 REPAIR 19 inch Monitor P/N: BT-H1390Y NSN: 5836-01-465-9109 Repair IAW OEM (Cage Code 3AT13) 2 Ea $ $ 5004 REPAIR 200 Amp Power Supply P/N: 976J198-1 NSN: 6130-00-958-9796 (or) P/N: 28VS200C1 NSN; 6130-00-081-7844 (or) P/N: 904J027-2 NSN; 6130-00-655-2098 (or) P/N: 904J027-1 NSN; 6130-00-690-2273 (or) Repair IAW OEM (Cage Code 83843) 6 Ea $ $ 5005 REPAIR Frequency Converter P/N: PS-62-66D NSN: 6130-00-421-5314 Repair IAW OEM (Cage Code 12175) 6 Ea $ $ 5006 REPAIR Course Indicator P/N: 818 NSN: 5826-00-505-3094 Repair IAW OEM (Cage Code 96791) 15 Ea $ $ 5007 REPAIR TCAS Antenna P/N: 071-50001-8102 NSN: 5985-01-372-0464 Repair IAW OEM (Cage Code 27914) 10 EA $ $ 5008 Inspection/No Fault Found (Per Unit) 1 Ea $ N/A 5009 Scrap Charge (Per Unit) 1 Ea $ N/A 5010 Composite Hourly Labor Rate 1 Hr $ $ Schedule of Supplies/Services Base Total ________________ Contract Total ___________________ STATEMENT OF WORK 1.0 Scope: 1.1 The United States Coast Guard Aviation Logistic Center (ALC) requires depot level maintenance through the award of one or more Requirements type contract(s) for the repair of the various avionics components listed in the Schedule of Supplies/Services. The component(s) will be shipped to the contractor for repair in accordance with applicable OEM Component Maintenance Manual (CMM) in order to restore them to a Ready for Issue condition 1.2 The technical requirements in this statement of work are identified as the minimum acceptable standards of performance to define an operationally effective system. The Contractor must have access to all Original Equipment Manufacturer (OEM) repair manuals and performance/test/acceptance criteria and data to ensure the items specified in the Schedule or Supplies/Services are repaired, calibrated, and operating in accordance with the applicable OEM manual(s). The contractor is solely responsible for obtaining the specifications for the repair of the items specified in the Schedule of Supplies/Services. The Original Equipment Manufacturer (OEM) 20 inch Monitor P/N: V9519193 NSN: N/A Barco Inc. Display Systems 3059 Premier Pkwy Duluth, GA 30097 Cage Code 59992 9 inch Monitor P/N: RDM-94W NSN: N/A Sekai Electronics, Inc. 14600 Industry circle La Mirada, CA 90638 Cage Code 8V398 19 inch Monitor P/N: BT-H1390Y NSN: 5836-01-465-9109 DBA Panasonic 52 West Gude Drive Rockville, MD 20850 Cage Code 5Y727 200 Amp Power Supply P/N: 976J198-1 NSN: 6130-00-958-9796 Sunstrand Corp 1501 S Dixie HWY Lima , OH 45802 Cage Code 83843 200 Amp Power Supply P/N: 28VS200C1 NSN: 6130-00-081-7844 Cooper Industries, Inc. 1230 Old Norris Rd Liberty, SC 29657 Cage Code 94988 200 Amp Power Supply P/N: 904J027-2 NSN: 6130-00-655-2098 Sunstrand Corp 1501 S Dixie HWY Lima , OH 45802 Cage Code 83843 200 Amp Power Supply P/N: 904J027-1 NSN: 6130-00-690-2273 Sunstrand Corp 1501 S Dixie HWY Lima , OH 45802 Cage Code 83843 Frequency Converter P/N: PS-62-66D NSN: 6130-00-421-5314 Unitron, Inc. 10925 Miller Road Dallas, TX 75238 Cage Code 12175 Course Indicator P/N: 818 NSN: 5826-00-505-3094 Bunker Ramo Corp Janesville, WS 53545 Cage Code 96791 TCAS Antenna P/N: 071-50001-8102 NSN: 5985-01-372-0464 Honeywell International, Inc. Dallas, TX 75373 Cage Code 27914 The U.S. Coast Guard does not maintain nor release the technical documents required to repair these components. 1.3 The information contained in this section is not intended to be all-inclusive nor to detract from the procedures outlined in the technical manuals, except where specifically noted herein. The technical manuals listed in this Statement of Work are the basic directives to be used in the part replacement requirement. Replacement parts shall conform to the configurations stipulated in these basic directives as supplemented by the other applicable directives and instructions of this specification. Parts replacement shall be confined to those parts determined to be beyond economical repair unless otherwise specified. 1.4 Applicable Part Numbers (P/Ns), National Stock Numbers (NSNs) and quantity estimates are shown on the attached Schedule of Supplies/Services. The quantity estimates have been determined using generally accepted logistic and inventory management practices based on past usage, future HC-130 program projections, repair factors, rates, forecasts and various statistical methods. 2.0 - APPLICABLE DOCUMENTS 2.1 - Order of Precedence In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document supersedes applicable U.S. Federal, State or Local Laws and regulations unless a specific exemption has been obtained. In addition, the information contained in this Statement Of Work (SOW) is not intended to be all-inclusive nor to distract from the procedures outlined in the manufacturers specifications or technical orders except where specifically noted herein. 2.2 - References Unless otherwise specified by a Request for Deviation or Waiver, the following documents in effect as of 01 JUL 2004, are applicable. - DOD Standard Practice for Military Packaging, MIL-STD-2073-ID - Quality Systems - Model for Quality Assurance in Design/Q9001:1994,ANSI/ISO/ASQC - Standard Practice for Commercial Packaging, ASTM D3951 3.0 ACRONYMS AND DEFINITIONS 3.1 - List of Acronyms ACMS Aviation computerized Maintenance System AMMIS Aviation Maintenance Management Information System AOG Aircraft on Ground ALC Avionic Logistic Center ASTM American Society for Testing and Material BER Beyond Economic Repair CLIN Contract Line Item Number COC Certificate of Conformance CONUS Continental United States CMM Component Maintenance Manual (OEM) CRR Component Repair Record DCMC Defense Contract Management Command DOD Department of Defense ECP Engineering Change Proposal IPB Illustrated Parts Breakdown IPC Institute for Printed Circuits ISO International Organization for Standardization MIRR Material Inspection and Receiving Report NSN National Stock Number OEM Original Equipment Manufacturer QA Quality Assurance RFI Ready for Issue RTAT Repair Turn-Around Time SCHR Significant Component History Report SOW Statement of Work USCG United States Coast Guard 3.1.2 - Definitions Aircraft on the Ground (AOG) - Condition indicating that an otherwise operational aircraft is temporarily grounded awaiting repair and return of the part or component. This condition requires that the component be handled as a high priority and that the return be expedited. Aviation Computerize Maintenance System (ACMS) - Condition of a part deeming replacement with a new part more cost effective than repair. Beyond Economic Repair (BER) - Condition of a part deeming replacement with a new part more cost effective than repair. Cannibalize - Items covered in this contract in which integral parts are missing when the component is provided to the Contractor for repair. Items covered in this contract, which are received by the contractor missing consumable items, are not considered to be cannibalized. Modification - A change in the basic structure of the part or component parts thereof. New Replacement Parts - Defined as parts having never been used, having traceability to the Original Equipment Manufacturer. New surplus parts are acceptable, as long as traceability to the OEM is provided. In the event that traceability to the OEM is not obtainable, the contractor shall so notify the Contracting Officer, in writing, with details as to the origination and traceability of the replacement parts proposed for use. A determination will be made as to whether or not the proposed replacement part is acceptable for use in the USCG aircraft. Repair - To tear down, carefully inspect, clean, and replace components not meeting the specifications and reassembling and testing in accordance with OEM specifications. Scrap - To render an item unusable for its intended purpose. This applies to items that have been determined to be beyond economical repair (BER). Unusual Damage - Items which have been diagnosed with severe damage or crash damage or in which repairable assemblies have been removed or swapped out. Components, which are missing consumable items, are not considered to be unusually damaged. No Fault Found - An item which meets performance specifications set forth in the resulting contract during and after the item has been brought up to full operating temperature and requires no parts or labor other than that which is necessary to perform this testing and/or minor alignment. Original Equipment Manufacturer - The Component Maintenance Manual or Commercial Publications provided by the OEM to support of all repairs. REPAIR SCOPE 4.0 Repair Depot maintenance requirements for this contract consist of electronic component repair. Components will be inspected, repaired, and/or modified in accordance with the specified OEM manuals, as applicable. In all cases, the repair, inspection and test procedures must meet or exceed the OEM manual. Components delivered as a result of this requirement shall be ready for field level (U.S. Coast Guard Air Station) installation, including final paint. The contractor shall provide all parts, labor, tooling, test equipment and facilities necessary to repair the components listed in the "Schedule of Supplies/Services. CLINs 1001, 1002, and 1003 (and applicable option year CLINS) requires ISO: 9001-2000 Certification and meet IPC-A-610 Standards as a minimum requirement. CLINs 1004, 1005, 1006, and 1007 (and applicable option year CLINS) requires FAA Certification as a minimum requirement. 4.1 Subcontracting Contractors shall identify in their quotes the names of Sub-contractors to be used for the repair of this material. Sub-contracting shall be limited to contractors certified to do this type of work, dependent on the CLIN, ISO: 9001-2000 or FAA certification, where applicable, with documentation to support this. Documentation shall be provided to the Government to support the subcontractor's qualifications prior to award of contract and there can be no change in sub-contractors qualifications and no change in sub-contractors without the Contracting Officer's approval. Contractors and subcontractors must have access to OEM manuals and authorized replacement parts. 5.1 Asset Computerized Maintenance System (ACMS) Asset Computerized Maintenance System (ACMS) is the management information system used to schedule and record all Coast Guard Aircraft maintenance. The contractor's responsibility within ACMS shall include submission of the appropriate reports within five (5) working days of completion of work. The components are all "ACMS Tracked". Tracked components will be shipped to the contractor with a Significant Component History Report (SCHR) and a blank Component Repair Record (CRR) for each tracked component. The Coast Guard will provide the appropriate forms with each component as follows: A). Significant Component History Report (SCHR): The document which contains the maintenance history of the serial numbered tracked component. It remains with its corresponding part until reinstalled on an aircraft or annotated "scrapped" or returned to ACMS. b). Component Repair Record (CRR): Records the maintenance performed on a serial number tracked component by the contractor. The components are all "ACMS Tracked". 5.1.2 Component Repair Record The contractor is responsible for the following disposition of CRR's for each component repaired or scrapped: 1). The original shall be packed with the component at completion of repair for return to the Coast Guard. 2). Mail one completed copy within five working days of acceptance by the government inspector to the following address: ACMS - Bldg 78 USCG Avionic Logistic Center Elizabeth City, NC 27909-5001 3). The Contractor shall maintain a copy of each completed CRR for a period of one (1) year. 5.1.3 Service Bulletins Upon receiving a written notice of a Service Bulletin or modification, by the government or OEM, the contractor shall submit within thirty (30) calendar days, a firm-fixed priced quotes for an incremental charge to be assessed each time the service bulletin or change is incorporated in a component. The quote shall contain a breakdown of material and labor cost based upon the firm-fixed labor rates and material factors. The incremental charge agreed to, for incorporation of a service bulletin shall apply only to those components into which the Contractor incorporates a required service bulletin, not those into which the service bulletin has been previously incorporated. Upon agreement of the incremental charge and issuance of a contract modification to reflect this change, the service bulletin shall be incorporated into each subsequent component received at the contractor's facility if said service bulletin has not already been incorporated. When service bulletin incorporation changes the component's part number, the new part number will be added to the contract. The contractor shall update the components data plate if applicable denoting the new part number and/or modification number. 5.1.4 Obsolete Parts or Processes The contractor shall use new parts meeting the requirements of the specified OEM Repair Manuals, U.S. Coast Guard specifications or drawings. In the event certain parts or processes become obsolete, the contractor shall, within fifteen (15) calendar days after receipt of the assembly or component, notify the Contracting Officer and submit (1) rationale and verification of any obsolete part or process, and (2) a written estimate of the effort required to make the rework. Such estimates shall include nomenclature, part number, cost and quantity of replacement parts, and total labor hours. The contractor shall verify cost of part with invoices or catalogs. The contractor's delivery obligation for the component(s) identified shall be suspended as of the date of the notice to the Contracting Officer. The Contracting Officer will, within thirty (30) calendar days of receipt of the contractor's written estimate make a written determination as to the disposition of the component. After receipt of the Contracting Officer's disposition instruction, the contractor shall have sixty (60) calendar days for delivery. 5.1.5 Traceability of Parts Parts used in the...