Replacement of 73 Fan Coil Units

This contract, solicited under number 19AU9026Q0007, is a firm fixed-price procurement for the replacement of 73 Fan Coil Units at the U.S. Embassy in Vienna, Austria, located at Boltzmanngasse 16. The work encompasses the complete decommissioning and disposal of existing two-pipe fan coil units, including electrical and hydraulic disconnections, draining, and professional removal, followed by the delivery, installation, and commissioning of new units with integrated 3-way valves, actuators, room controllers, and pipe insulation. All work must be performed in the Chancery main building and South and North Annexes, with strict requirements for new and undamaged materials, corrosion protection, and prohibition of specific materials like gypsum with steel components or chlorine-containing binders. Installation must ensure accessible fittings with no mechanical stress, and all pipes and systems require permanent labeling and engraved performance plates for legibility. The project is scheduled for execution in March or April 2027, and all pricing is in euros with VAT listed separately on invoices. The solicitation is issued under FAR Part 12 as a commercial items acquisition and includes deviations in key clauses such as 52.212-4, 52.204-7, and 52.240-90, reflecting tailored requirements for security, system registration, and contractor conduct. The Government will pay only after fault-free acceptance, triggered by a final invoice submitted to VNNfinanceintake@state.gov and approved by the Contracting Officer’s Representative, the Senior Facility Engineer. Offerors must be registered in the System for Award Management (SAM) with a valid UEI number prior to submission, and the acquisition is designated as a small business set-aside. Proposals must be submitted electronically in English by July 1, 2026, at 10:00 AM local time to acquisitionsembvienna@state.gov, adhering to file format and size limitations. Evaluation focuses on acceptability and responsibility, with award going to the lowest priced, acceptable, and responsible offeror. Contractors must demonstrate capability through demonstrated experience, financial stability, ethical records, and access to necessary equipment and skilled personnel. Key personnel, including a designated Project Manager, must be identified, and all subcontractors must comply with DOS security and identification protocols, including personnel access controls for Embassy facilities. The Contractor assumes full responsibility for quality control and the protection of existing infrastructure during