Request for Applications 2026 Aging Services Alamo and Bexar AAA Contracted Supportive Services for FY26 FY30

The Alamo Area Council of Governments (AACOG), through its Alamo and Bexar Area Agency on Aging (AAA), is soliciting qualified contractors via Request for Applications (RFA-25-60-AAA) to provide supportive services to individuals aged 60 and above, their families, and caregivers in a service region covering 13 counties in Texas. The services, authorized under Title III of the Older Americans Act of 1965 and aligned with the approved Alamo Area Agency on Aging Area Plan, encompass a broad range of supportive programs including personal assistance, caregiver respite, residential repair, transportation, health maintenance, and social support services. The contract is structured as an indefinite delivery/indefinite quantity (IDIQ) fixed price or reimbursement agreement spanning the fiscal years 2026 through 2030, with an initial one-year period and up to four one-year extensions, contingent upon funding and contractor performance. Services will be delivered primarily within the Alamo and Bexar AAA service area, with administrative coordination through AACOG’s San Antonio office. Applicants must submit detailed proposals describing their organizational capacity, staff qualifications and training, demonstrated past performance, financial stability, and price reasonableness. Applications are evaluated on these factors using a best value approach by independent reviewers, with multiple rounds of awards planned over the solicitation period. Contractors are required to maintain compliance with federal and state regulations including federal debarment and suspension rules, non-discrimination laws, lobbying restrictions, and privacy and confidentiality provisions. Robust staff training, criminal background checks, insurance coverage, and documentation protocols are mandatory. The contract emphasizes quality service delivery with full-time, skilled supervision and adherence to recognized standards, monitored through periodic evaluations and audits by AACOG/AAA. Payment is on a reimbursement basis following verification of authorized services and submission of monthly invoices. Proposals must be submitted electronically in PDF format by established deadlines, following a detailed checklist and application instructions. The solicitation does not involve physical goods packaging or shipping but requires strict organization and labeling of electronic submissions. Overall, the contract aims to enhance access and quality of aging services within the Alamo region through accountable, qualified providers operating under transparent, federally and state-compliant standards.