This Solicitation opportunity from Maryland was posted on April 16, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Request for Information - Ballot Duplication

Closed

BPM050741State & Local

Submission Closed05/07/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 323111

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FY26 Annual Member Newsletter- 2025 Year in Review R1

Solicitation # 441207R1

The United States Government Publishing Office, acting for EB HHS/PHS/CDC, is soliciting bids for the production and distribution of 144,291 pamphlets for the FY26 Annual Member Newsletter- 2025 Year in Review. The project requires the printing of 12 pages plus a separate wraparound cover with a trim size of 8.5 x 11 inches, bound via saddle stitch. Technical specifications include 4-color process printing with full bleeds, utilizing 100 lb gloss-coated cover stock and 80 lb silk/dull-coated text stock. The cover must feature a clear, non-yellowing gloss UV coating and inkjet-printed addresses. Digital printing is explicitly prohibited. The contractor is responsible for shipping the pamphlets to approximately 144,291 domestic addresses based on a provided Excel mailing list. Bids must be submitted via email to [email hidden] by 11:00 a.m. ET on November 3, 2026. Award is based on total cost for the quantity ordered, though prices for additional runs of 1,000 copies are required and will not be a factor in the award determination. The contract is subject to GPO Publication 310.1 and 310.2, with an extended warranty period of one calendar year from final payment. Strict security requirements are in place, including the submission of a security control plan within one hour of the review call and the safeguarding of personally identifiable information. Subcontracting is not authorized. Quality assurance is governed by ANSI/ASQC Z1.4 standards, and the government reserves the right to conduct on-site pre-award surveys and security reviews.

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POSTED

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Solicitation # SPE8E6-27-T-0358

Defense Logistics Agency

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2 days ago

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in 9 days

AI Contract Overview

The Maryland State Board of Elections (SBE) is seeking information from vendors regarding solutions for ballot duplication to support statewide elections. Currently, the SBE provides mail-in ballots through an in-house developed online delivery system that allows voters to electronically mark their choices on an 8 ½ x 11-inch document, which is then printed without a QR code for mailing. During the canvassing process, these ballots are duplicated onto certified 17-inch ballot paper at local board of elections (LBE) facilities. The primary goal is to identify available or planned ballot duplication solutions that can accurately and efficiently transfer voter selections from the smaller, electronically marked ballots onto larger ballots that are compatible with ES&S DS200 and DS850 scanning machines. The solutions should ensure the duplicated ballots are scannable and maintain the integrity of voter choices, facilitating a smooth and reliable election process. The RFI is part of Maryland’s planning efforts and is not an official solicitation, with a response deadline set for May 7, 2025. The contract associated with this initiative is estimated to be valued between $500,000 and $2 million, and it falls under NAICS code 323111. The Maryland State Board of Elections, based in Maryland, is the contracting organization, with Whitney Leroux serving as the primary contact. Interested vendors can find additional information and submit responses through the provided online portal.

General Info

Agency

Maryland State Board of Elections - Administration

NAICS

323111 - Commercial Printing (except Screen and Books)

Place of Performance

MD, USA

Set-Aside

NONE

Documents

BPM-050741: Ballot Duplication RFI

rfi

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedApr 16

Solicitation

Response DeadlineMay 7

Deadline has passed

Submission Closed

05/07/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyMaryland State Board of Elections - Administration

Contacts1 person available

OfficeN/A

Organization / AgencyMaryland State Board of Elections - Administration

Office AddressN/A

Contacts

Whitney LEROUX

contact@example.gov

Full Description

*Note this is a Request for Information (RFI) Not an Official Solicitation*The Maryland State Board of Elections (SBE) requests information about Ballot Duplication solutions to use in statewide elections. SBE currently provides web delivery ballots upon request, utilizing an online ballot delivery system developed in-house. This system provides all documents required for mail-in voting in an 8 ½” x 11” format. The voter has the ability to mark the ballot electronically, which, upon printing, fills in the selections for the voter. There is no QR code generated. During canvass, the ballot is duplicated on certified 17” ballot paper at each of the LBEs. As part of the planning phase, we would like to learn about available or planned solutions that provide the following elements critical to a successful Ballot Duplication operation: Efficiently and accurately replicate the voter’s selection from an 8 ½ x 11inch piece of paper onto a 17 inch ballot. Produce a ballot that is scannable by ES&S DS200 and DS850 scanners.