This Sources Sought opportunity from Department Of Defense was posted on August 3, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Request for Information - Remove and Replace CRAC Units and Chillers

Closed

F2M3CB6043A003Federal

Submission Closed08/07/2026, 03:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The U.S. Department of Defense, through the 502d Civil Engineer Squadron at Joint Base San Antonio–Fort Sam Houston, is conducting market research via a Sources Sought Notice to identify qualified small businesses capable of performing a life-cycle replacement of HVAC equipment in Building 2265. The requirement calls for the complete removal and disposal of six existing Data Aire CRAC units and two Daikin chillers, followed by the installation of equivalent “same-in-kind” replacements that match original cooling capacity, airflow, and physical footprint. All work must be executed with zero downtime, using phased installation methods and strict adherence to EPA refrigerant reclamation standards, OSHA, AFOSH, and local building codes. The contractor must provide all personnel, tools, materials, and supervision, including reconstruction of the chiller pad and fencing, daily site cleanup, and compliance with stringent security protocols that require advance submission of personnel lists for clearance processing. Deliverables include commissioned systems, as-built drawings, two sets of O&M manuals, commissioning reports, and at least four hours of on-site training for facility staff. This is not a construction requirement, and full operational continuity during the 60-day performance period is mandatory. The solicitation number is F2M3CB6043A003, with responses due by August 7, 2026, and must be submitted via email to the designated point of contacts along with a completed Request for Information form and capability statement. The government seeks technical compliance with specific performance metrics, including minimum 15.3 EER energy efficiency, N+1 redundancy, BACnet/IP integration, MERV 8 filtration, and external static pressure of 0.75 in. w.g., but no contract value or pricing data is disclosed as this is a pre-solicitation market research action aimed at identifying capable small business vendors. No formal evaluation factors, award basis, or contract clauses are established at this stage.

General Info

Government seeks market info for CRAC and chiller replacement at Fort Sam Houston, Texas, by Aug 7, 2026.

Agency

Department Of Defense → FA3016 502 Cons Cl

NAICS

238220 - Plumbing, Heating, and Air-Conditioning Contractors

Place of Performance

0, TX, 78234, USA

Set-Aside

NONE

Documents

Salient Characteristics for Data Center CRAC and Chiller Replacement

sow

High

SOW Purchase and Install CRAC Units and Chillers Fort Sam Houston

sow

High

Request for Information - Remove and Replace CRAC Units and Chillers

sources-sought

Low

Request+for+Information_CRAC+Units+and+Chillers.cfb

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedJul 28

Sources Sought

Notice updatedAug 3

The notice description changed.

Response DeadlineAug 7

Deadline has passed

Submission Closed

08/07/2026, 03:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → FA3016 502 Cons Cl

Contacts2 people available

OfficeJBSA LACKLAND, TX, 78236-5286, USA

Organization / AgencyDepartment Of Defense → FA3016 502 Cons Cl

Office AddressJBSA LACKLAND, TX, 78236-5286, USA

Contacts

SrA Jamie Cutright

Charles Woyome

Full Description

SAM Amendment 00001:

1, Replaced the RFI Microsoft Word document file with an editable PDF files due to the inablity to edit the Word document.

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THIS IS NOT A REQUEST FOR QUOTE: The purpose of this Sources Sought Notice is to query the market for potential interested, capable, responsible, and qualified small businesses that can provide and perform the stated requirement IAW the attached DRAFT Statement of Work. The Government is interested in collecting market information in accordance with (IAW) RFO Part 10. If interested, please review all attachments and fill out and return a copy of the attached Request For Information (RFI) document along with your capabilities.

Please note that this is not a construction requirement.

Please return the filled out RFI and capability statement to the POCs in this notice.

Description of Services: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to remove and replace the Computer Room Air Conditioning (CRAC) Units and Chillers in Building 2265 at Fort Sam Houston. This is a life-cycle replacement of an HVAC system with incidental services requested by the 502d Civil Engineer Squadron (502CES) FSH office, which includes the disconnection, removal and disposal of the old units, followed by this installation, connection, and commissioning of the new equipment. The work will be conducted at Building 2265, JBSA FSH 78234. The objective is for the removal and replacement of six (6) “same-in-kind” Data Aire complete and fully operational CRAC units, and two (2) “same-in-kind” Daikin complete and fully operational Chillers, in accordance with (IAW) all applicable codes, standards, and manufacturer specifications.

Attachments:

1. Request for Information_CRAC Units and Chillers (fill out)

2. DRAFT Statement of Work

3. DRAFT Salient Characteristics