This Solicitation opportunity from California was posted on October 3, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Request for Information (RFI) 20A0386 - Local Assistance Project Management System (LAPMS)

Closed

20A0386State & Local

Submission Closed10/31/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541519

New

Federal

FY27 COMCAST GOVERNMENT SERVICES LLC FY27 OPTION YEAR EXERCIZED

Solicitation # FY27OYCOMCASTGOVERNMENTSERVICES

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Solicitation # SRC0000037179

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AI Contract Overview

The California Department of Transportation (Caltrans) has issued a Request for Information (RFI) to gather industry insights on modern project and workflow management solutions that can replace their current legacy system, LP2000, used for managing local transportation projects funded through the Local Assistance Program (LAP). The LAP oversees over $4 billion annually across nearly 600 local agencies, tracking more than 4,400 active projects that require careful programming, funding, oversight, and compliance to ensure timely and proper expenditure of federal and state funds. The existing LP2000 system is internally facing and lacks external access, prompting Caltrans to seek a more integrated, automated, and data-driven platform that enhances real-time validation, reporting, and accessibility, while seamlessly interfacing with existing systems such as CTIPS, Advantage, and B2GNow. The RFI emphasizes understanding vendor capabilities across key business areas including project management, funding, compliance, and performance outcomes, with a focus on solutions that support automated workflows, data integration, security, and user support for both internal staff and external local agency users. The procurement process includes detailed technical and capability assessments through vendor responses, with an anticipated solicitation release in January 2027 and project award targeted for July 2027. An addendum has clarified details around user estimates, system interfaces, and project timelines, reaffirming Caltrans' intent to modernize its local assistance project management infrastructure to improve efficiency, oversight, and data integrity across its transportation funding programs.

General Info

Agency

California Department of Transportation

NAICS

541519 - Other Computer Related Services

Place of Performance

CA, USA

Set-Aside

NONE

Documents

Caltrans LAPMS RFI Vendor Response Workbook

16 pages · rfi

High

LAPMS Mid-Level Solution Requirements

22 pages · sow

High

Attachment E - Caltrans LAPMS As-Is Data Flow Diagram

1 page · other

Low

Caltrans LAPMS As-Is Key Process Diagrams

16 pages · other

Low

Caltrans LAPMS RFI Business Capability Model

1 page · sources-sought

Low

RFI 20A0386 Local Assistance Project Management System (LAPMS)

14 pages · sources-sought

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

2 updates

PhaseClosed

PostedOct 3

Solicitation

Notice updatedOct 3

Response deadline changed from Nov 14, 2025 to Oct 31, 2025. The notice description changed.

Notice updatedOct 3

NAICS code changed from 541611 to 541519. The notice description changed.

Response DeadlineOct 31

Deadline has passed

Submission Closed

10/31/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyCalifornia Department of Transportation

Contacts1 person available

OfficeN/A

Organization / AgencyCalifornia Department of Transportation

Office AddressN/A

Contacts

Ivan Cabreros

contact@example.gov

+1 (555) 000-0000

Full Description

This Request for Information (RFI) is released by the State of California, Department of Transportation (Caltrans), Division of Procurement and Contracts (DPAC), on behalf of the Information Technology Project Management Office (IT PMO) and Division of Local Assistance (DLA). For the purpose of this RFI, `the State¿ refers to Caltrans, acting on behalf of the State of California. This RFI is not a solicitation. This RFI is issued solely for information gathering purposes to support Caltrans in understanding available solutions, industry trends, and best practices. This RFI does not constitute a solicitation for bids, proposals, or offers. No contract award will directly result from responses to this RFI. Participation in this RFI is voluntary, and responses will be used for planning purposes only. The purpose of this RFI is to gather information from the vendor community regarding available project/workflow management solutions that can address the evolving needs of Caltrans. Caltrans is seeking to understand the current marketplace, industry capabilities, and potential technology solutions that align with current and evolving business needs for Local Assistance Project Management System (LAPMS). The Local Assistance Program (LAP) in the Division of Local Assistance (DLA) oversees over $4 billion annually made available to nearly 600 local agencies, including cities, counties, and regional agencies. The LAP is responsible for tracking and managing the federal and state transportation funding programs and over 4,400 active projects. Each local assistance project requires programming, funding authorization, management, and oversight to ensure that the funds are spent under program requirements without exceeding allocation or budget authority. Once funding has been authorized, the LAP guides local agencies and monitors project implementation to make sure the projects are implemented promptly to achieve program goals. For more information, please see the Division of Local Assistance. The system currently supporting LAP responsibilities is Local Programs 2000 (LP2000). LP2000 is an internally facing system, which means none of the functionality is extended beyond internal Caltrans users to the nearly 600 local agencies. LAP staff use LP2000 to create 1,400 new local projects annually, assign the Federal Project Number, and maintain general project information. LP2000 also assembles, generates, and tracks multiple letters and agreements. LP2000 interfaces with key applications including California Transportation Improvement Programs System (CTIPS), Caltrans¿ financial management system (Advantage), and a system for Disadvantage Business Enterprise (B2GNow). Caltrans is seeking to implement a solution that will modernize program operations by introducing automated workflows and real-time data validation, enhancing accessibility, offering integrated reporting tools, and integrating with existing infrastructure.
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Addendum 1 has been released to provide Caltrans' responses to all questions received.