This Solicitation opportunity from Florida was posted on April 11, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Request for Information (RFI): Trade Show Booth for IPW 2025
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The County is issuing a Request for Information (RFI) to identify the most reasonable source for the procurement of trade show booth and related services for the IPW 2025 event in Chicago, Illinois. The purpose of this RFI is to determine if the required services are available from multiple providers or if a single source is the only feasible option to meet the County’s needs. The designated service provider is expected to handle the design, construction, installation, maintenance, and dismantling of a visually appealing and functional trade show booth that effectively promotes the Visit Lauderdale brand. The scope includes creating a booth layout for a 20' x 120' space, coordinating signage, managing logistics, and providing all necessary on-site services such as setup, teardown, audio-visual, electrical, and material handling. Vendors interested in being considered must submit information demonstrating their capability to meet or exceed the specified requirements through an electronic bidding system by the response deadline of April 18, 2025. The County’s Director of Purchasing will review submissions and determine whether the service is available from multiple sources or if a sole source designation is appropriate. The decision will be final and not subject to objection or protest. The contract size is estimated to range between $500,000 and $1,500,000, and the solicitation is managed by the Florida Department of Administrative Services' Purchasing division.
General Info
Place of Performance
FL, USASet-Aside
Documents
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Timeline
Submission Closed
Organization & Contact Information
Full Description
Create a booth layout for a 20' x 120' trade show space, including 10x10 stalls with welcome/appointment counters and seating for approximately 4-6 people. Design and coordinate the installation of overhead signage. Handle shipping and handling logistics to and from the event site. Perform installation and dismantling services, including unpacking, install/setup, dismantle/breakdown, repacking, etc. Coordinate all show management services, including required forms/documentation, audio/visual setup, electrical, carpeting, internet, material handling, on-site labor, rigging, cleaning, maintenance, etc.
This RFI will remain posted until closing date and time. Prospective Vendors are requested to provide information regarding their ability to provide the commodity or service described or written explanation or other documentation contesting the proposed RFI designation. If you are capable of meeting or exceeding the County’s requirements for the specified commodity or service, respond to this RFI through the electronic bidding system. Vendor should upload any supporting information in the electronic bidding system as part of its response to assist the County in determining if commodity or service is comparable, is available from multiple suppliers, and meets the County’s needs. The Director of Purchasing shall have sole authority in deciding what is comparable. The Director of Purchasing shall consider such submittals and notify all submitting vendors (thru the electronic bidding system) of the decision whether to designate as a Sole Source/Brand, which decision shall not be subject to objection, protest, or appeal.
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