This Solicitation opportunity from Texas was posted on March 13, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Request for Offers for Board Meeting Management Service

Closed

24-14095-001State & Local

Submission Closed04/23/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561110

New

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Solicitation # Doc852613

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Child & Eldercare Committee Oversight

Solicitation # 77250

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2 days ago

DEADLINE

in 16 days

AI Contract Overview

The Employees Retirement System of Texas (ERS) has issued a solicitation for a qualified firm to provide a comprehensive, cloud-based Software as a Service (SaaS) solution to manage board meetings effectively. The selected Respondent must deliver the specified services outlined in the RFO, aligning with the best interests of ERS, its members, and the State of Texas. The contract resulting from this process is expected to last six years, beginning upon signing, with an anticipated execution date in October 2025. To participate, interested firms must create a profile on ERS’s Bonfire procurement portal, download the RFO documents, and submit their offers by April 23, 2025, at 10:00 a.m. Central Time. Questions regarding the RFO are accepted until March 26, 2025, with responses posted subsequently. ERS retains the right to reject any non-compliant offers, revise the RFO provisions, or rebid the project if deemed necessary, and is not obligated to award a contract or reimburse costs incurred during proposal preparation. The contract scope emphasizes meeting specific service requirements, and the project’s NAICS code is 561110, indicating a professional, scientific, and technical services classification. The primary point of contact for inquiries is Fred Fernandez, whose contact details are provided for further communication.

General Info

Agency

Texas → Employees Retirement System

NAICS

561110 - Office Administrative Services

Place of Performance

TX, USA

Set-Aside

NONE

Documents

Solicitation No. 24-14095-001: Board Meeting Management Service

rfo

High

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

1 update

PhaseClosed

PostedMar 13

Solicitation

Notice updatedMar 13

The notice title changed. The notice description changed. The point of contact changed.

Response DeadlineApr 23

Deadline has passed

Submission Closed

04/23/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyTexas → Employees Retirement System

Contacts1 person available

OfficeN/A

Organization / Agency

Texas → Employees Retirement System

Office AddressN/A

Contacts

Fred Fernandez

contact@example.gov

+1 (555) 000-0000

Full Description

EMPLOYEES RETIREMENT SYSTEM OF TEXASREQUEST FOR OFFERS FOR BOARD MEETING MANAGEMENT SERVICESOLICITATION NO. 24-14095-001NIGP CODE: 958-82The Employees Retirement System of Texas (ERS) has issued a Requestfor Offers (RFO) seeking a qualified firm (Respondent) to provide a fullyhosted, cloud-based SaaS solution for ERS’ Board’s meeting managementrequirements. Respondent shall provide the level of services required in the RFOand meet other requirements that are in the best interests of ERS, its members,and the state of Texas (State). Respondent shall be required to execute acontract (Contract) provided by, and satisfactory to, ERS for a period thatbegins upon execution of the Contract by ERS and extends for a period of six(6) years, subject to the terms of the Contract. It is anticipated the Contractwill be executed in October 2025.To download the RFO,submit questions, and/or an Offer, prospectiveRespondents must first create a profile in Bonfire (ERS’ e-procurement portal located at erstexas.bonfirehub.com), whichoperates best on the latest versions of Microsoft Edge, Google Chrome, andMozilla Firefox. Browser cookies must be enabled when accessing Bonfire. Notethat Respondent’s primary contact must create a Bonfire profile (with theactual contact person’s email address) and download the RFO documents in orderto send and receive messages via Bonfire.Questions will be accepted via Bonfire until March 26, 2025 at 4:00 p.m. Central Time(CT). Answers to questions will be posted to Bonfire and ESBD on thedate specified in RFO Section A.4.To be eligible for consideration, Respondent is required to submit itsOffer in accordance with the instructions set forth in the RFO. Respondentsmust meet the Scope of Services requirements set forth in Section C of the RFO.All Offer materials shall be received by ERS via Bonfire no later than April 23, 2025 at 10:00 a.m. CT.ERS reserves the right to rebid the RFO if deemed by ERS to be in thebest interests of ERS, its members, and/or the State. ERS also reserves theright to reject any Offer submitted that does not fully comply with the RFO’sinstructions and criteria. ERS is under no legal requirement to execute aContract on the basis of this notice or upon issuance of the RFO and will notpay any costs incurred by any Respondent in connection with the preparation ofan Offer. ERS also reserves the right to revise any provisions set forth in theRFO at any time prior to execution of a Contract where ERS deems it to be inthe best interests of ERS, its members, and/or the State.Any general questions should be sent to ERS’ point of contact, Fred Fernandez, ProcurementSpecialist, via Bonfire or contact@example.gov’ mailing address is P.O. Box 13207, Austin, Texas 78711-3207.