Request for Proposal for Security Services

The Harris Central Appraisal District has issued a formal Request for Proposal to secure security services, with submissions due by December 16, 2025. The procurement process is managed through an electronic bidding portal, and bidders must register to access the detailed documents and submit their proposals digitally. The solicitation emphasizes strict adherence to submission deadlines, with a question cutoff date of December 12, 2025, and bid opening scheduled for the day after the deadline. The project scope involves providing security coverage across various timeframes, including weekends, overnight shifts, and holidays, over a multi-year period extending through 2029, although specific pricing details are not provided in the available documentation. The procurement process requires comprehensive compliance with numerous administrative and technical requirements. Bidders must submit a series of certifications and forms, including IRS W-9, proof of liability insurance, conflict of interest questionnaires, and specific Texas state certifications for disadvantaged, minority-owned, or HUB-certified businesses if claiming such statuses. The evaluation will be based on a weighted scoring system, with the highest emphasis placed on proposal cost (45%), alongside technical and experience factors. The contract is structured as a multi-year service agreement, with initial performance starting upon award and options for renewal through 2030. Key contractual provisions include mandatory bonding, safety training, licensing, and adherence to Texas Government Code requirements, along with prohibitions against discrimination and industry boycotts. The district retains confidentiality until contract award, and all performance and acceptance are expected to occur at the district’s Houston location, with specific standards for service quality and compliance embedded throughout the solicitation.