Request for Proposal (RFP) for Project Management Services

The State of Missouri’s Office of Administration, through its Division of Purchasing, issued Request for Proposal STATE 0000000497SL for Project Management Services under NAICS code 541618, with a response deadline of August 14, 2026. The procurement is structured as a trade-off source selection evaluating proposals on a 208-point scale, where technical merit carries the most weight at 137 points, followed by cost at 53 points and bonus preferences up to 18 points. Technical evaluation focuses on proposed methodology, team qualifications, and past performance, with scoring based on adjectival ratings ranging from Distinctive to Unsatisfactory, each corresponding to defined point values. Cost proposals are scored competitively, while bonus points are awarded for participation by Minority Business Enterprises, Women Business Enterprises, Blind/Sheltered Workshops, and Missouri Service-Disabled Veteran Business Enterprises. Proposals must be submitted electronically through the MissouriBUYS portal, and all required exhibits, including Pricing, Experience, and Compliance Certifications, must be complete and signed by an authorized representative. Specific exhibits include the Business Entity Certification, Affidavit of Work Authorization, and Anti-Discrimination Against Israel Act Certification, with size status defined by employee count—under or over ten employees. Performance is governed by a flexible Statement of Work process allowing agencies to initiate project tasks during the base period of 21 months, potentially extended through two one-year renewal options with capped pricing. Deliverables must be submitted and accepted at the Office of Administration in Jefferson City, Missouri, with final sign-off conducted through the Project Deliverable Acceptance Form system by state leadership. All services must be performed within the United States, and offshore work is strictly prohibited without formal exemption. Contractors are required to ensure all personnel undergo nationwide fingerprint-based background checks through the Missouri State Highway Patrol and complete Office of Cyber Security training. Conflict of interest rules are stringent, prohibiting relationships with key state personnel and contractors, and requiring detailed disclosure and mitigation plans for any potential conflicts. Key personnel must have at least five years of experience in IV&V for state-level ERP implementations. Confidentiality and data security are paramount, with provisions surviving contract termination. Invoicing is done monthly via email to a designated state address, referencing purchase order numbers and using the contractor’s original business form, with payment processed via EFT to the vendor’s registered MissouriBUYS address. No formal FAR clauses or DFARS provisions are incorporated; instead, requirements