Request for Proposals (RFP) 2025-1600-0134 Procurement & Project Support Services

The Alaska Department of Health, Division of Health Care Services, issued Request for Proposals (RFP) number 2025-1600-0134 on November 5, 2025, seeking an experienced consulting firm to provide procurement, contract management, and overall project execution support for the Alaska Medicaid Program, specifically relating to Medicaid Management Information System (MMIS) modules. The contract term is planned for three years starting approximately June 1, 2026, with two additional one-year option periods at the State’s discretion. Proposals are due by 2:00 pm Alaska Time on January 5, 2026, and must be submitted electronically following specified formatting and volume requirements. The contracting approach is governed primarily by Alaska state statutes and administrative codes, utilizing a Standard Agreement Form for Professional Services with Appendices A through E, including provisions for general contract terms, insurance, indemnity, and a Business Associate Agreement (BAA) addressing the handling of protected health information under HIPAA. The scope of work encompasses comprehensive consulting services to assist with procurement activities, contract administration, risk management, and project support aligned with state and federal Medicaid regulations—particularly those from CMS, such as interoperability and prior authorization mandates. Key contract deliverables include participation in planning meetings, production of status and performance reports, invoice compliance reviews, development of RFP technical requirements, and assistance in evaluating vendor proposals. The contract mandates that all work be performed in the United States unless a waiver is approved, with strict prohibitions on subcontracting and joint ventures. Critical personnel, specifically the Account Manager and Primary Project Manager (who must hold PMP certification and Medicaid-related contract experience), are designated, and any personnel changes require prior written approval. Proposals are evaluated through a best value methodology incorporating mandatory pass/fail requirements, a detailed technical evaluation valued at 600 points (covering experience, project understanding, methodology, management plan, and interviews), and a separate cost evaluation worth 300 points. The technical evaluation is conducted by a Proposal Evaluation Committee who scores proposals independently prior to any discussions or interviews. The contract’s estimated budget ceiling for the entire term, including options, is approximately $5.3 million, with pricing detailed in an hourly-rate-based cost proposal format. Payment is on a negotiated schedule contingent upon approved invoices and progress reports, with invoice submission required within 30 days following service periods. Additional contract requirements include compliance with Alaska procurement codes, confidentiality protections, human trafficking prohibitions, limitations on assignment or transfer of contract rights, and standard termination provisions for default. The State