REQUEST FOR PROPOSALS (“RFP”) FOR DOCUMENT DIGITIZATION

The City of Baldwin Park is soliciting proposals for document digitization services under RFP RFP FOR DOCUMENT DIGITIZATION, with a closing date of August 18, 2026 at 4:00 PM Pacific Time. The procurement is aimed at converting physical records into digital formats to improve accessibility, storage efficiency, and long-term preservation of municipal documents. Proposals must be submitted by the deadline, and the contract will be awarded to a qualified vendor capable of delivering secure, accurate, and scalable digitization solutions that meet the city’s operational and compliance standards. The place of performance is specified as Baldwin Park, California, with a zip code of 91706, indicating that services are expected to be executed locally or with direct coordination within the city. The contracting officer for this solicitation is listed as eszeler@biddingo.com, and all communications and submissions must be directed through the designated point of contact. The RFP does not specify a particular NAICS code or set-aside designation, implying the opportunity is open to all eligible businesses regardless of size or classification. The city seeks vendors with proven experience in high-volume document conversion, data security protocols, metadata indexing, and quality assurance processes to ensure the integrity of archived records. While no additional details about volume, document types, or technical requirements are provided in the metadata, proposers are expected to address these elements comprehensively in their responses to align with the city’s goals for modernization and record management.