This Solicitation opportunity from Florida was posted on May 22, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Request for Proposals (RFP): Hotel Accommodations, Meeting Space, and Related Conference Services – Orlando/Tampa Region

Closed

RFP #054-003-2621State & Local

Submission Closed06/19/2026, 12:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 721110

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The Department of Transportation's Pipeline and Hazardous Materials Safety Administration is soliciting a full-service event setup and lodging for the Joint Pipeline Advisory Committees: Repair Criteria Review meeting, scheduled for December 2–3, 2026, in the Washington, D.C. metropolitan area. The contractor must provide a main meeting room with a U-shaped layout for 25 participants and audience seating, a breakout room for 20 people, and a comprehensive turn-key audio-visual and IT package. This package must include high-speed VPN Wi-Fi, digital projectors, push-to-talk microphones, and hybrid video conferencing support. Additionally, the contractor will provide continuous water, coffee, and tea service for all attendees throughout the two-day event. The requirement includes a non-priced lodging room block for up to 40 room nights from December 1 to December 4, 2026, offered at or below the prevailing Federal Per Diem rate. This room block is subject to a zero attrition clause, and the government maintains the right to cancel up to five rooms without cost 72 hours before the event; all lodging costs are billed directly to individual attendees. The contract will be awarded using the Lowest Price Technically Acceptable method via a reverse auction on the Unison Marketplace. To be considered technically acceptable, bidders must provide detailed floor plans and current photos of the proposed spaces. This is an open market solicitation under NAICS code 721110, requiring active SAM registration and all-inclusive pricing.

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Post-Demobilization Yellow Ribbon Reintegration Event, Jan 2027

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The Wisconsin Army National Guard is soliciting quotes for a firm-fixed-price contract to provide comprehensive event support for a post-demobilization Yellow Ribbon Reintegration Event supporting the 121st Field Artillery Regiment and 108th Forward Support Company. The event will take place from January 9 to January 10, 2027, in the Wisconsin Dells, Wisconsin area, with setup access beginning on January 8, 2027. The contractor is required to provide lodging for approximately 500 personnel, specifically 205 double-occupancy rooms for the night of January 9, along with complimentary on-site parking for at least 250 vehicles. Facility requirements include a general session room for 500 attendees, a resource fair room, a registration foyer, a privacy room, and six breakout rooms for the second day. Specialized childcare is required, consisting of a nanny room and a childcare room, each at least 1,500 square feet and equipped with safety caps on outlets, refrigerators, microwaves, and direct restroom access. The contractor must also provide professional audio-visual support, high-density Wi-Fi for over 500 users, continuous beverage and snack service, and a dedicated on-site event coordinator. Proposals must be submitted by November 15, 2026, at 12:00 PM CST via email. To be eligible, offerors must be registered in the System for Award Management and include their CAGE code or DUNS number. Submissions must include a narrative demonstrating conformance to the Statement of Work and the revised PH1_V2 bid sheet. Award will be granted to the lowest price offeror that meets or exceeds all technical requirements. Invoices will be processed and paid through WAWF.

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Notice of Intent - BIS Annual Conference

Solicitation # 134440-26-0001

The U.S. Department of Commerce, through the Office of Acquisition Management, intends to award a sole-source contract to the Washington Hilton Hotel to provide conference facilities and associated services for the Bureau of Industry and Security Update Conference on Export Controls and Policy. This flagship event serves as a critical forum for government officials, foreign representatives, and private sector stakeholders to discuss export control regulations and national security policies. The contract covers a base period for a single conference event. The government has identified the Washington Hilton Hotel as the only source capable of meeting the specific requirements for participant capacity and flexible space configuration, specifically the ability to accommodate approximately 1,630 attendees in both theater and round-table arrangements. While this is not a formal solicitation, interested parties who can refute the sole-source determination must submit a written response by November 11, 2026. If no qualified responses are received within 15 days of the notice, the contract will be awarded to the Washington Hilton Hotel.

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Solicitation - Multiple-Award IDIQ – Hotel Accommodation and Related Hospitality Services

Solicitation # 191D3227R0005

The U.S. Embassy Jakarta is soliciting quotations for a multiple-award Indefinite Delivery/Indefinite Quantity (IDIQ) contract to provide hotel lodging, meeting and function room rentals, and related hospitality services in support of official U.S. Mission activities in Indonesia. The scope of work includes food and beverage services, airport transfers, ground transportation, and the provision of VIP holding and operations rooms. The government intends to award contracts to at least two lowest-priced, acceptable, and responsible offerors. The contract features a minimum guaranteed annual order of IDR 35,000,000 and a maximum ceiling of IDR 5,250,000,000, with all pricing required in Indonesian Rupiah. The ordering period for task orders runs from January 2027 through December 2027. Proposals must be submitted electronically to [email hidden] by November 19, 2026, at 10:00 a.m. Jakarta time. Each proposal must cover only one hotel property located in central Jakarta and include a technical proposal verifying facilities such as a 24-hour front desk, on-site restaurants, fitness and spa facilities, and comprehensive safety and security systems. Performance will be monitored via a Quality Assurance and Surveillance Plan, with strict thresholds regarding the honoring of contracted rates and a limit of two substantiated customer complaints per month. Contractors must maintain active SAM and NCAGE registrations throughout the period of performance and comply with all applicable Indonesian laws and U.S. Federal Acquisition Regulations.

US Embassy Jakarta

POSTED

2 days ago

DEADLINE

in 20 days

AI Contract Overview

The Putnam County School District is seeking qualified hotel partners to provide accommodations, meeting spaces, audiovisual support, and hospitality services for various educational programs, trainings, workshops, and conferences held throughout Florida, with a focus on the Orlando and Tampa regions. These locations are preferred due to their facility availability, lodging capacity, and easy access to transportation. The District requires vendors that can support events of varying sizes by offering flexible accommodations, professional event services, and competitive pricing while ensuring high-quality customer service and operational support throughout the contract period. Interested providers must demonstrate the ability to deliver responsive coordination, transparent pricing, and value-added services that align with the District’s needs. The solicitation, titled "Request for Proposals (RFP): Hotel Accommodations, Meeting Space, and Related Conference Services – Orlando/Tampa Region," was posted on May 22, 2026, with a response deadline of June 19, 2026. Key contacts for the contract include the Director of Purchasing, Bryan Helms, and the Purchasing Coordinator, Joshua Speicher. The contract aims to establish reliable partnerships to support the District’s educational initiatives and ensure seamless event execution across targeted areas in Florida.

General Info

Putnam County seeks hotel partners for event spaces, accommodations, audiovisual, and hospitality services in Orlando/Tampa.

Agency

Florida → NEFEC

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

FL, USA

Set-Aside

NONE

Documents

Attachment I - EDGAR Certifications for Federal Funded Purchases

contract-provisions

High

Putnam County School District Attachment A - Price Proposal

1 page · price-proposal

High

Putnam County School District Bid for 26-27 Hotels RFP Planning

rfp

High

RFP 054-003-2621 Hotel Accommodations and Conference Services Orlando/Tampa

rfp

High

Attachment G - Statement of Principal Place of Business Form

1 page · other

Low

Attachment H - E-Verify Requirements

1 page · other

Low

Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion AD-1048

certification

Low

Putnam County School District Drug Free Workplace Certification Form

drug-free-workplace-certification

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMay 22

Solicitation

Response DeadlineJun 19

Deadline has passed

Submission Closed

06/19/2026, 12:00:00 PM UTC

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Organization & Contact Information

AgencyFlorida → NEFEC

Contacts2 people available

OfficePalatka, FL, 32177, USA

Organization / AgencyFlorida → NEFEC

Office AddressPalatka, FL, 32177, USA

Contacts

Bryan HelmsDirector of Purchasing

contact@example.gov

+1 (555) 000-0000

Joshua SpeicherPurchasing Coordinator

contact@example.gov

+1 (555) 000-0000

Interested Companies (2)

Pegasus HotelOrlando, FL

Marriott InternationalOrlando, FL

Full Description

The Putnam County School District regularly organizes and attends programs, trainings, workshops, conferences, and educational initiatives across Florida. These activities often require overnight lodging, meeting space, audiovisual support, and hospitality services for staff, students, presenters, and participants. The District often uses Orlando and Tampa for large conferences, trainings, and meetings because of their accessible facilities, lodging capacity, and proximity to transportation hubs. We require reliable hotel partners who can support events of all sizes, offer flexible accommodations, professional event services, and competitive pricing. The District seeks hotel providers offering quality accommodations, flexible meeting spaces, reliable customer service, and operational support for District events throughout the contract term. Vendors able to deliver responsive coordination, transparent pricing, and value-added services are encouraged to submit proposals.