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Request for Quote (RFQ) Gimmal Physical P2 Records Management Software Renewal

Active

260543State & Local

Response Deadline09/11/2026, 06:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

The Orange County Transportation Authority is seeking quotes from authorized Gimmal Physical resellers for a one-year renewal of the P2 Records Management Software, covering the period from October 1, 2026, through September 30, 2027. The budget for this procurement is 30,000 dollars, and the award will be granted to the lowest responsive and responsible firm on a lump sum basis. Delivery must be completed via electronic download, and bidders must provide proof of authorization as a reseller for US Government Accounts. Strict compliance is required regarding the specific software version, as alternative manufacturers or models will result in a no bid status. Additionally, all bidders must certify that they are not subject to any Ukraine or Russia-related economic sanctions imposed by the State of California or the United States Government. Questions must be submitted by September 3, 2026, with the final response deadline set for September 11, 2026.

General Info

OCTA seeks authorized Gimmal resellers for P2 software renewal budget 30,000 dollars.

Agency

California → F&A-IS AdministrationView Agency

NAICS

423430 - Computer and Computer Peripheral Equipment and Software Merchant WholesalersView NAICS

Place of Performance

CA, USA

Set-Aside

NONE

Documents

(8)

RFQ 260543 Exhibit A General Provisions

PDF•2 pages•other

RFQ 260543 Procurement Plan – Gimmal Physical P2 Records Renewal

PDF•2 pages•other

R002490 RFQ - Gimmal Physical P2 renewal

PDF•4 pages•rfq

R00 2490 - Gimmal Physical P2 Records Management Software Renewal

PDF•3 pages•ice

R002490 SOW Verification Memo

PDF•1 page•memo

R002490 Scope of Work / Specifications Certification

PDF•1 page•sow

RFQ 260543 Procurement Schedule for Release

PDF•1 page•rfq

R002490 Purchase Requisition RFQ for Gimmal Records Management Renewal

PDF•1 page•rfq

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseSolicitation

PostedAug 31

Solicitation

Response DeadlineSep 11

Submission deadline

Response Deadline

09/11/2026, 06:00:00 PM UTCin 2 days

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Organization & Contact Information

AgencyCalifornia → F&A-IS Administration

Contacts2 people available

OfficeOrange, CA, 92863, USA

Organization / Agency

California → F&A-IS Administration

View Agency Profile

Office AddressOrange, CA, 92863, USA

Contacts

Katrena SchulzeIS Section Manager III

contact@example.gov

+1 (555) 000-0000

Desiree FernandezAssociate Contract Administrator

contact@example.gov

+1 (555) 000-0000

Interested Companies (15)

Mars Bear Tech

Deer Park, New York

American Business Solutions

Lewis Center, OH

K Systems Solutions

New York, NY

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Full Description

The Orange County Transportation Authority (OCTA) requests quotes from authorized Gimmal Physical resellers to provide Gimmal Physical P2 Records Management Software Renewal for a one (1)-year term, effective October 1, 2026 through September 30, 2027. The budget for this effort is $30,000. Please note that by submitting a Bid, Bidder certifies that it is not subject to any Ukraine/Russia-related economic sanctions imposed by the State of California or the United States Government including, but not limited to, Presidential Executive Order Nos. 13660, 13661, 13662, 13685, and 14065. Any individual or entity that is the subject of any Ukraine/Russia-related economic sanction is not eligible to submit a Bid. In submitting a Bid, all Bidders agree to comply with all economic sanctions imposed by the State or U.S. Government. All firms must be authorized resellers and providers of the items listed. The winning firm will be required to provide proof they are an authorized Gimmal Physical for US Government Accounts only reseller. Unauthorized quotes will be deemed "Non-Responsive" and will not be considered for award. Firms submitting an alternative manufacturer, model, or part number shall result in a "No Bid" and will not be considered for award. Any award as a result of this RFQ will be awarded to the lowest responsive and responsible firm and shall be on a lump sum basis, in accordance with the requirements in this RFQ. Delivery shall be by electronic download only. No tangible items will be accepted. Prices quoted shall remain firm for the term of the Purchase Order. In submitting a Quote, all Firms agree to comply with all economic sanctions imposed by the State or U.S. Government. Any questions or clarifications shall be submitted in writing no later than 11:00 a.m., September 3, 2026. The Authority will respond to all written questions by issuing a written addendum no later than September 8, 2026. Approved equals will not be accepted. An award will be made to the lowest, responsive, responsible Firm and shall be on a lump sum basis. By submitting a quote, Firm agrees to the terms and conditions as stated in Exhibit A, entitled "Orange County Transportation Authority General Provisions," which by this reference incorporated herein. Firms who do not bid on all line items in the Pricing Proposal shall be deemed "Non-Responsive" and will not be considered for award. Firms should be aware that an award may be made without further discussion. The successful Firm will be required to comply with all applicable Equal Employment Opportunity Laws and Regulations.