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Request for Supply Arrangement for Technical Integration Services for Conferencing and Audiovisual Solutions

Active
R170329/AInternational

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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Shared Services Canada is establishing a Supply Arrangement (R170329/A) to procure technical integration services for conferencing and audiovisual solutions across Canada. The arrangement provides the Government of Canada with access to skilled professionals for a full spectrum of services, including project management, site surveys, solutions design, installation (Levels I and II), decommissioning, control system programming, user training, and technical support (Tiers I and II). While the scope covers the full lifecycle from assessment to support, it specifically excludes the provision of the actual AV, conferencing, or network equipment. Qualified suppliers are evaluated based on their ability to provide a comprehensive design package, statements of work, bills of materials, and commissioning reports. Award criteria vary by project value: projects under $40,000 are based on the best combination of rates and performance, those between $40,000 and $100,000 focus on cost-effectiveness and timely delivery, and projects over $100,000 are awarded to the lowest priced compliant bid. Pricing is managed through a service matrix of ceiling hourly rates, which must incorporate all tools, software, and logistical costs. The solicitation has undergone several amendments, notably removing Tier III technical support and clarifying that professional engineering seals are not required for solution designs. Although initial documents mentioned security protocols, Amendment 005 explicitly states there are no security requirements for this arrangement. Bidders must demonstrate corporate stability by providing three distinct contract references per stream and adhere to ICT accessibility standards based on WCAG 2.1 level AA. The closing date for qualifications has been extended to January 27, 2030.

General Info

Supply Arrangement for audiovisual tech services including design, installation, training, support for government.

Agency

Government of Canada → Shared Services CanadaView Agency

NAICS

541512 - Computer Systems Design ServicesView NAICS

Place of Performance

*Canada, CAN

Set-Aside

NONE

Documents

(27)

Appendix A - Application for Registration Form for CSP

APPENDIX A - APPLICATION FOR REGISTRATION FORM•8 pages•application-for-registration

R170329/A 004 Amendment to RFSA for Conferencing and Audiovisual Integration Services

PDF•4 pages•amendment

R170329 - DAMA - Services d’intégration technique pour les solutions de conférence et audiovisuelles

R170329 - DAMA - SERVICES D’INTÉGRATION TECHNIQUE POUR LES SOLUTIONS DE CONFÉRENCE ET AUDIOVISUELLES•85 pages•rfsa

R170329/A Amendment 002 to RFSA for Conferencing and Audiovisual Integration Services

PDF•2 pages•amendment

June 2023 Medium Complexity Bid Solicitation and Contract Template

PDF•35 pages•rfp

Annexe D - Exigences en matière de TIC accessibles

ANNEXE D - EXIGENCES EN MATIÈRE DE TIC ACCESSIBLES•78 pages•specifications

R170329/A Amendment 006 to RFSA for Conferencing and Audiovisual Integration Services

PDF•3 pages•amendment

Modèle de demande de soumissions et de contrat subséquent pour besoins de complexité élevée (CE) - Juin 2023

PDF•49 pages•rfp

Modèle de demande de soumissions et de contrat subséquent de faible valeur (Simple) - Juin 2023

PDF•16 pages•rfq

R170329/A 001 Amendment to RFSA for Conferencing and Audiovisual Integration Services

PDF•3 pages•amendment

R170329/A Amendment 006 for Conference and Audiovisual Services Supply Arrangement

PDF•3 pages•amendment

June 2023 High Complexity Bid Solicitation and Contract Template

PDF•45 pages•rfp

Annex B - Pricing Table - Pricing Matrix

ANNEX B - PRICING TABLE-PRICING MATRIX - ANNEXE B - TABLEAU DES PRIX-MATRICE TARIFAIRE•2 pages•pricing-table

R170329/A Amendment 005 to RFSA for Conference and Audiovisual Integration Services

PDF•6 pages•amendment

R170329/A Amendment 004 for Conference and Audiovisual Services RFSA

PDF•4 pages•amendment

Annex E - Supply Arrangement Quarterly Report

ANNEX E - SUPPLY ARRANGEMENT QUARTERLY REPORT•2 pages•quarterly-report

Appendice A - formulaire de demande d'inscription

APPENDICE A - FORMULAIRE DE DEMANDE D'INSCRIPTION•other

Solicitation R170329 Amendment 003 for Conference and Audiovisual Services

PDF•2 pages•amendment

Annexe E - Rapport trimestriel sur l’arrangement en matière d’approvisionnement

ANNEXE E - RAPPORT TRIMESTRIEL SUR L’ARRANGEMENT EN MATIÈRE D’APPROVISIONNEMENT•2 pages•report

R170329 - RFSA for Conferencing and Audiovisual Integration Services

R170329 - RFSA - TECHNICAL INTEGRATION SERVICES FOR CONFERENCING AND AUDIOVISUAL SOLUTIONS•75 pages•rfsa

Solicitation R170329/A Amendment 002 for Conference and Audiovisual Services

PDF•2 pages•amendment

Annex D - ICT Accessibility Requirements

ANNEX D - ICT ACCESSIBILITY REQUIREMENTS•74 pages•specifications

R170329/A Amendment 005 to RFSA for Conferencing and Audiovisual Integration Services

PDF•6 pages•amendment

Modèle de demande de soumissions et de contrat subséquent de complexité moyenne (CM) - Juin 2023

PDF•38 pages•rfp

R170329/A 001 Amendment to RFSA for Conference and Audiovisual Integration Services

PDF•3 pages•amendment

June 2023 Low Dollar Value Bid Solicitation and Contract Template (Simple)

PDF•14 pages•rfp

R170329/A Amendment 003 to RFSA for Conferencing and Audiovisual Integration Services

PDF•2 pages•amendment

AI Contract Breakdown

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyGovernment of Canada → Shared Services Canada
Contacts1 person available
OfficeN/A
Organization / Agency
Government of Canada → Shared Services Canada
View Agency Profile
Office AddressN/A
Contacts
Dusan AdamovPoint of Contact
contact@example.gov
+1 (555) 000-0000

Full Description

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Shared Services Canada (SSC) is establishing a Supply Arrangement for the procurement of technical services related to integrated AV and conferencing technology solutions. This arrangement is intended to meet the diverse needs of the Government of Canada by providing access to skilled professionals who can deliver a full spectrum of audiovisual (AV) and conferencing technology services, encompassing everything from the initial assessment and design phase to the implementation and support stages. Categories and services required: A.1 Project Management A.2 Site Survey A.3 Solutions Design B.1 Installation – Level I - Installer B.2 Installation - Level II – Senior Installer B.3 Decommissioning and Removal Services C.1 Control System Programming C.2 User Training C.3 Technical Support - Tier I C.4 Technical Support - Tier II This is an ongoing opportunity to qualify for the Supply Arrangement. Please refer to section 6.7 of the Request for Supply Arrangement (RFSA) solicitation document.

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