REQUOTE DJI MATRICE 400 DRONE

The County of Hawai’i is soliciting quotations for a DJI MATRICE 400 drone under solicitation number R2604329-2, with a deadline for electronic submission through the OpenGov Procurement Portal on May 1, 2026. The procurement is managed by the Public Works Engineering Division in Hilo, with Elena Medeiros, Buyer II, serving as the primary point of contact. The contract requires delivery of a single drone unit at the specified destination, with all pricing inclusive of freight, handling, and delivery costs under F.O.B. destination terms. While the solicitation does not specify unit or total pricing, payment will be processed upon satisfactory completion of performance, with acceptable payment instruments limited to cashier’s checks, treasurer’s checks, or certified checks. Evaluation will be based on a best value trade-off approach, considering both price and non-price factors related to contract performance, though specific evaluation criteria, weights, or scoring methods are not detailed. Compliance with Hawai’i state regulations is mandatory, including tax clearance verification through Hawai’i Compliance Express for contracts over $25,000, adherence to public works wage rates under HRS §103-55, and certification of cost or pricing data if the contract exceeds $100,000. Contractors must also comply with anti-discrimination and campaign contribution prohibitions under HRS §11-355. The drone must conform to all applicable specifications and be fit for intended use, with final acceptance determined solely by the County at the designated delivery location. Contract modifications require written approval from the Chief Procurement Officer, and performance must be completed within the timeframe established by the Notice to Proceed, with time deemed of the essence. No bonding, key personnel, or security clearance requirements are specified, and no alternative clauses from the Federal Acquisition Regulation are incorporated. All submissions must be made electronically via the designated portal, and hardcopy responses are only accepted if explicitly permitted. The contract includes a surety acknowledgment as Exhibit J, but no other attachments or detailed packaging, marking, or inspection standards are outlined.