Restaurants, Food Trucks, and Catering

This is a MULTI-AWARD BID for Restaurants, Food Trucks, and Catering. ALLEN ISD urges all Vendors that provide these services to respond to this Bid/Proposal, even if you are a sole source of the product/service. SPECIFICATIONS are provided as an attachment in this solicitation document. PLEASE READ THE ENTIRE RFP CAREFULLY AND DOWNLOAD ALL ATTACHMENTS PRIOR TO RESPONDING TO THIS PROPOSAL. Electronic Bidding: Although we are legally required to accept paper bid submissions, we strongly encourage that bidders submit this bid electronically. Electronic bidding will eliminate errors, unnecessary work, and reduce paper. When filing this bid electronically, please do not send us a paper copy as the electronic version will prevail. Vendors are solely responsible for the timely delivery of their Bid response to the Purchasing Department. Responses received after the deadline will be rejected and shall be returned to the Contractor unopened. Responses submitted by public or private carriers must arrive by the deadline. No provisions or exceptions are made for late delivery due to actions or consequences of third-party carriers. In the event the District’s offices are closed due to inclement weather or for any other unforeseen cause, the deadline for submission shall automatically be extended until the next operational business day, unless Contractor is otherwise notified. The time of day shall remain the same. Prior to award, vendors may be required to submit additional information, which the District may deem necessary to further evaluate the vendor’s qualifications. The District reserves the right to postpone the deadline through an addendum. Procurement results will become available after approval by the Board of Trustees. CONTRACT – This Proposal, when properly accepted and approved by the Allen Independent School District School Board of Trustees, shall constitute a Contract equally binding between the successful proposers and the Allen ISD. No different or additional terms will become part of this Contract with the exception of any addendum. TERM - The successful vendor(s) will enter into an annual contract for Restaurants, Food Trucks, and Catering. The contract will automatically renew for four (4) additional one (1) year periods unless terminated by either party. Allen ISD has the option to extend this RFP at the end of the period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services. Initial Contract Period: August 25 , 2026 – August 24, 2027 Contract Year 2: August 25, 2027 - August 24, 2028 Contract Year 3: August 25, 2028 - August 24 , 2029 Contract Year 4: August 25, 2029 - August 24 , 2030 Contract Year 5: August 25, 2030 - August 24 , 2031 As of the Issuance date of this solicitation and continuing until the final date for submission of proposals, contact with Allen ISD employees, except for staff members of the Purchasing Department, is strictly prohibited. All personnel representing Allen ISD are specifically directed not to hold meetings, conferences or technical discussions with any vendor for purposes of responding to this solicitation. Any vendor found to be acting in any way contrary to this directive will be disqualified from entering into any contract that may result from this solicitation.