RFB-605-2600000585-1 | Pedestal and Bases

The solicitation RFB-605-2600000585-1 issued by the Kentucky Transportation Cabinet (KYTC) seeks the supply and delivery of pole line hardware including pedestal poles with breakaway bases, anchor bolts, mounting brackets, pole feet, and FSA boxes, with specific product requirements such as PELCO SE-0357 and SE-0382 models or approved equal alternatives. Delivery is to various locations across Kentucky under F.O.B. Destination terms, meaning the vendor is responsible for all freight charges and shipment accountability, with inspection and acceptance conducted by the Commonwealth upon receipt at the receiving agency. Packaging must comply with detailed requirements including bundling of hardware with associated components, and labeling mandates the application of a specific 3x2 shock hazard sticker on pedestal doors using approved materials. The contract permits optional renewal for up to four additional one-year periods and allows for renegotiation of terms, but prohibits assignment without written consent and forbids lobbying with contract funds or offering gifts to KYTC employees. Evaluation for award follows a Best Value-Ranking Approach with price accounting for 95% of the scoring and delivery performance for 5%, making cost the dominant factor while still allowing trade-offs. Bidders must demonstrate financial responsibility through an insurance carrier with an AM Best rating of B+ or higher, and failure to maintain required coverage constitutes a material breach. Compliance with Kentucky statutes is mandatory, including submission of notarized affidavits for resident or qualified bidder status, proof of business registration, and certification for foreign entities. Vendors must also disclose any use of artificial intelligence in contract performance and are prohibited from using KYTC confidential data in generative AI systems without approval. All proposals must be submitted electronically through the Kentucky Vendor Self Service portal by the deadline of June 4, 2026, with no physical submissions accepted. The contract does not specify unit prices or total value, as pricing will be determined through subsequent task orders, and quantities listed are estimates only, not obligations.