RFB-758-2700000060-1 | WSH and Nursing Facility Laundry and Linen Service

The contract solicitation RFB-758-2700000060-1 establishes a service agreement for comprehensive laundry and linen management at Western State Hospital and its associated nursing facility in Kentucky, operated under the Commonwealth’s oversight. The scope includes the collection, laundering, delivery, and logistical handling of all linens and textiles, with strict mandates on sanitation, segregation, and packaging to comply with state licensing and The Joint Commission standards. Soiled linens must be transported in sealed nylon bags with floor-avoiding stands, while clean linens must be delivered in sanitized, covered polyethylene-lined carts with standardized bundling using plastic straps; string bundling is prohibited. Each cart must carry a visible item count for reconciliation, though no barcoding or RFID tagging is required. The contractor is responsible for maintaining a three-day inventory buffer, conducting staff training, returning improperly cleaned items within 24 hours, and submitting monthly usage reports and culture validation reports to demonstrate sanitary compliance. The solicitation utilizes a weighted evaluation model awarding 95 points to the lowest price and 5 points based on years of vendor experience, with no qualitative ratings or risk scoring beyond past performance disqualifications. The basis of award is a structured best-value approach, not LPTA, where price overwhelmingly drives selection. Contract performance spans a one-year base period with four optional two-year renewals, triggered through demand-driven delivery orders with no minimum purchase obligations. All services are F.O.B. destination, freight prepaid, placing full shipping responsibility on the vendor. Key compliance requirements include Kentucky-specific tax registration via Form 10A100, submission of an annual affidavit for resident or qualified bidder status (entitling eligible entities to a 15% price preference), mandatory insurance with $1M per occurrence and $2M aggregate limits, and adherence to the CIO-126 AI policy prohibiting training AI models on confidential state data. Proposals must be submitted electronically by August 26, 2026, via Kentucky’s eProcurement portal, using only Word, Excel, or PDF formats, with failure to include required attachments like the Emergency Service Plan or Certificate of Insurance leading to disqualification. No federal acquisition regulation clauses are incorporated, and contract administration is managed through state channels with no designated COR or COTR named in the documentation.