RFB -CAMERA AND VIDEO EQUIPMENT

The Cherokee Nation is soliciting bids for camera and video equipment under Solicitation Number 164552, with a response deadline of May 8, 2026. The scope includes the procurement of specific audiovisual hardware such as a Sharp XP-P721Q-W projector, two Logitech Rally Plus camera systems, LG commercial TVs, audio mixers, amplifiers, speakers, cabling, mounts, and related accessories, all to be supplied equal to or better than the listed specifications. Bids must be fully responsive, with no exceptions or substitutions accepted unless accompanied by full technical documentation demonstrating equivalent or superior performance. The award will follow the Lowest Price Technically Acceptable methodology, prioritizing the lowest compliant bid that meets all mandatory requirements, with no trade-off between cost and technical merit. Indian/TERO certification is a non-negotiable eligibility criterion, requiring bidders to prove current certification from the Cherokee Nation Tribal Employers Office to qualify for preference. All bidders must be responsible and compliant with federal and tribal procurement laws, including adherence to Buy American provisions for manufactured goods, submission of conflict of interest disclosures, and certification that neither the bidder nor any affiliated party is debarred, suspended, or has had a contract terminated for default within the past three years. Verbal communication with Cherokee Nation personnel is prohibited; all interactions must be in writing through the designated point of contact, Pam Jumper. Delivery is required to Tahlequah, Oklahoma, with no specified FOB terms or packaging standards provided, and payment terms require the contractor to pay all suppliers within ten days of receiving payment from the Nation. No contract value is listed, as unit prices are left blank for bidders to fill, and the solicitation makes no mention of federal registration requirements such as UEI or CAGE codes, nor does it reference standard inspection protocols or formal quality control criteria. Bids must be submitted in writing by the deadline, and withdrawal after submission is prohibited for thirty days. The Cherokee Nation reserves the right to reject any or all bids based on responsiveness, responsibility, or compliance with tribal procurement policies.