This Sources Sought opportunity from Department Of Energy was posted on September 17, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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RFI 00585-CAB: Electron and Hadron Endcap Structures for the ePIC Detector

Closed

00585Federal

Submission Closed10/17/2025, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

Brookhaven Science Associates (BSA), operating Brookhaven National Laboratory under a Prime Contract with the U.S. Department of Energy, is seeking industry input for the potential procurement of two Electron and Hadron Endcap Structures intended for the Electron-Proton/Ion Collider (ePIC) detector. These structures are to be installed within the EIC interaction region at Brookhaven, with detailed specifications, drawings, and scope outlined in several attachments. This effort is currently in the information-gathering phase, with no formal solicitation or contract award at this time, and is intended solely for planning and market research purposes. Interested firms are invited to submit their capabilities and interest via email by October 17, 2025, with responses directed to Cindy Blanchard at BNL, and the process emphasizes electronic submissions. The project emphasizes compliance with technical and quality standards, referencing specific drawings and quality assurance documentation, and is categorized under a partial small business set-aside under NAICS code 238120. This opportunity provides industry participants with an understanding of BNL’s requirements for future procurement actions related to the ePIC detector components, and the information gathered will assist the DOE Office of Basic Energy Sciences in assessing available resources. All responses should include relevant capabilities and are encouraged to be comprehensive to support BNL’s planning efforts for this specialized scientific equipment.

General Info

RFI 00585-CAB bid deadline extended to Nov 14, 2025, for ePIC Detector structures.

Agency

Department Of Energy → Brookhaven National Labor -doe Contractor

NAICS

238120 - Structural Steel and Precast Concrete Contractors

Place of Performance

Upton, NY, 11973, USA

Set-Aside

NONE

Documents

RFI+00585-CAB.zip

AI Contract Breakdown

Uniform Contract Format

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Timeline

PhaseClosed

PostedSep 17

Sources Sought

Response DeadlineOct 17

Deadline has passed

Submission Closed

10/17/2025, 09:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Energy → Brookhaven National Labor -doe Contractor

Contacts1 person available

OfficeUpton, NY, 11973, USA

Organization / Agency

Department Of Energy → Brookhaven National Labor -doe Contractor

Office AddressUpton, NY, 11973, USA

Contacts

Cindy Blanchard

contact@example.gov

+1 (555) 000-0000

Full Description

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S. Department of Energy (DOE), is seeking expressions of interest from firms regarding two (2) Electron and Hadron Endcap Structures for the Electron-Proton/Ion Collider (ePIC) detector to be built in the Electron-Ion Collider (EIC) interaction region IP-6 (Experimental Hall of the ePIC Detector) at Brookhaven National Laboratory (BNL), managed by Brookhaven Science Associates (BSA). The Electron Structures, Endcap Structures, or Encaps as outlined in the following attachments:

Attachment A- Statement of Work for the Electron and Hadron Endcap Structures for the ePIC Detector

Attachment B- Technical Specification for the Electron and Hadron Endcap Structures for the ePIC Detector

Attachment C- Drawing No. EPC-FWD-FLX-SUP-ASM-100 (Forward Endcap)

Attachment D- Drawing No. EPC-BWD-FLX-SUP-ASM-100 (Backward Endcap

Attachment E- Drawing No. EPC-FWD-FLX-FIX-ASM-350 (Forward Endcap Fixtures)

Attachment F- Drawing No. EPC-BWD-FLX-FIX-ASM-350 (Backward Endcap Fixtures)

Attachment G- BNL-QA-101 Revision 04/2025

Please note that this is an RFI/Sources Sought notice, not a Request for Proposal, and no solicitation exists at this time.

This RFI is for informational and planning purposes only and is not to be construed as a commitment by the U.S. Government, nor will the U.S. Government pay for information received. The information from this notice will help the Department of Energy (DOE) Office of Basic Energy Sciences (BES) survey available resources.

We are open to all information you can and care to provide at this point. Please provide responses to BSA no later than October 17, 2025.

BSA prefers electronic submissions of submittals. Electronic submissions will be accepted by the following method:

- Email submissions should express your interest and describe your capabilities related to delivering this product. Emails shall be sent to Cindy Blanchard, contact@example.gov with the BSA RFI 00585-CAB in the Subject Line

However, should you have any questions, please contact the undersigned.

Sincerely,

Cindy Blanchard

Senior Contracts Specialist

Procurement & Property Management Division

Brookhaven National Laboratory

Upton, New York 11973

Phone: +1 (555) 000-0000

Email: contact@example.gov