RFP 20262016 Division Avenue Design Services

The contract for the Division Avenue Roundabouts Preliminary Engineering and Project Delivery in Eugene is a federally funded transportation project managed by the City of Eugene, Oregon. It seeks proposals from consulting teams to deliver comprehensive design, safety improvements, environmental compliance, utility coordination, and final construction documentation. The scope includes the development of detailed plans for two single-lane roundabouts, pedestrian crossings, and bicycle facilities, with an emphasis on NEPA compliance, environmental documentation, and adherence to federal and state standards such as ODOT manuals and quality assurance protocols. The project is expected to span approximately three years, from late 2025 through late 2028, with performance milestones aligned to the Statement of Work, and work is to be performed primarily within Eugene, Oregon. The procurement process is structured around a point-based evaluation system, emphasizing project understanding, approach, team qualifications, relevant experience, and local familiarity, with optional interviews potentially influencing the final award. The contract incorporates multiple exhibits detailing the scope of work, compensation, insurance, nondiscrimination, DBE provisions, errors and omissions procedures, and key personnel requirements. It emphasizes strict adherence to federal nondiscrimination regulations, DBE reporting, and conflict of interest policies, with ongoing certification and reporting obligations for the selected firm and its subcontractors. The agreement is a comprehensive, entire contract that can only be modified in writing, and it mandates that key personnel be approved by the Agency, with provisions for substitution. Insurance, licensing, and professional qualifications are mandated, and the contract incorporates detailed procedures for invoicing, cost breakdowns, and payment, with a maximum project value between two and five million dollars. The project schedule requires timely submission of deliverables, progress reports, and adherence to quality standards, with inspections performed at the project site by certified inspectors following ODOT protocols. Proposal submissions are strictly via OregonBuys by October 1, 2025, with detailed formatting, page limits, and contact instructions, ensuring a transparent and competitive selection process.