RFP-2482 – Provide a Records Management System (RMS) for the Francis Marion University Campus Police Department.

Francis Marion University is soliciting bids under RFP-2482 for a Records Management System (RMS) to serve its Campus Police Department, with submissions due by September 2, 2026. The solicitation is issued under the NAICS code 519210 and falls under the South Carolina state-level procurement framework. Offerors must submit a complete proposal including mandatory attachments such as Offeror Information, a Non-Resident Taxpayer Registration Affidavit, a Vendor Application Form with W-9, Open Trade Representation, a Drug Free Workplace Affidavit, and a Bidder’s Checklist. Proposals must be submitted either as sealed paper documents to the university’s purchasing office or electronically via USB drive formatted with Microsoft Office or Adobe PDF files, and each electronic media item must be labeled with the solicitation number, offeror name, and sequence identifier. The contract is structured as a lowest price technically acceptable (LPTA) award, meaning the lowest responsible and responsive bidder will be selected, with no trade-off between cost and technical merit. While the contract value is capped at $325,000, no unit prices or extended costs are provided, and estimated quantities are non-binding. The performance location is primarily at Francis Marion University’s main campus and associated facilities in Florence, South Carolina, with services required at multiple specified sites including the Performing Arts Center, Carter Center for Health Sciences, Leatherman Educational Complex, and the future Medical Education Facility. Contractors must comply with all applicable federal, state, and local laws, including OSHA Hazard Communication Standards and hazardous waste regulations, and must label any confidential, trade secret, or protected information clearly. Special requirements include disclosure of any organizational conflicts of interest under South Carolina regulations, certification of minority business enterprise status with supporting documentation, and submission of detailed narratives on key personnel and subcontractors. All contractors must provide proof of active vendor registration, valid licenses, insurance certificates, and FEIN or SSN for payment processing. The period of performance is estimated to run from November 18, 2025, to November 17, 2027, with final start date contingent on award notification. The Contract Administrator is Steve Jackson, and all proposals must be accompanied by signed certifications regarding debarment status, with any deviations or affirmative MBE responses triggering specific reporting obligations. No barcoding, military packaging standards, or invoicing platform like WAWF are required, but payment will be processed via EFT. The solic