RFP 26-128 REAL PROPERTY APPRAISAL SERVICES - ON CALL LIST

The City of Banning, located strategically in Southern California, is soliciting proposals for real property appraisal services under solicitation RFP-26-128 to establish an on-call list of qualified contractors. The contract focuses on providing comprehensive appraisal and right-of-way valuation services, including property, easement, leasehold, and surplus property appraisals. Contractors are expected to manage project schedules, engage stakeholders, and deliver detailed appraisal reports and supporting documentation. Services are procured via Task Orders that specify the scope, timeline, and deliverables on a project-by-project basis. Compliance with applicable federal, state, and local regulations—including USPAP, FIRREA, California Code of Regulations, Caltrans’ manual, and URA—is mandatory, particularly when federal funding is involved. The contract term is initially one year with the City holding options to renew for up to four additional one-year periods, allowing a maximum of five years of performance. The evaluation of proposals assigns the highest weight to technical factors such as approach/methodology (30%), qualifications (25%), and relevant experience (20%), with pricing and professional references carrying lesser but still significant weight. Award will be made based on a best-value trade-off analysis balancing cost and technical merit. The contract includes specific requirements for insurance coverage, including commercial general liability, business auto, workers’ compensation, and mandatory cyber liability. Pricing adjustments during renewals are limited to the Consumer Price Index, and travel expenses are reimbursed at IRS allowable rates. The solicitation mandates fully licensed personnel and disclosures regarding organizational conflicts of interest related to City officials or employees. Submissions must be made electronically by May 20, 2026, via the City’s designated portal, adhering strictly to the prescribed proposal format and content requirements. Inspection and acceptance procedures require field inspections and formal City acceptance of appraisal deliverables, with the contractor responsible for correcting deficiencies at their own expense. The City maintains administrative control over contract compliance, invoice submission, and record retention, though specific payment office and procurement administration contacts are not detailed.